Master | 3. Formal arrangements (Mobility Online & Ethics approval)

As from the beginning of your thesis, there are several formal arrangements you need to carry out.

3.1 REGISTER IN MOBILITY ONLINE AND SUBMIT THE SIGNED APPLICATION FORM

Register your thesis in Mobility Online
Mobility online is the UT system that is used to register thesis projects. As soon as you know what Master thesis project you are about to start, you are required to register your thesis project in Mobility Online. The registration process in Mobility Online consists of several steps which you all have to complete before you can actually graduate.
In the Mobility Online system there are different ‘pipelines’ for internal and external thesis projects. Therefore, you first have to choose between option A or B as described below. When you’re not sure which option you should choose please contact the Educational Affairs Office.
Option A: When you do your Master thesis project in a UT (internal) topic you need to register in the so-called “Graduation – standard pipeline”
Option B: When you do your Master thesis project externally in an organisation/company (with a third supervisor from this organization/company) or when you do your Master thesis project abroad (outside the Netherlands) you need to register in the extended so-called “Graduation pipeline”

After you’ve chosen option A or B please register your thesis in Mobility Online by following the corresponding procedure/instructions as described below:

Instructions procedure A: graduation internal thesis

Internal thesis
N.B. This procedure starts as soon as your first supervisor (called ‘committee chair’ in Mobility Online) has approved your research proposal (within six weeks after you start your Master thesis).

Step 1: Please register in the so-called Graduation-basic pipeline within six weeks after the start of you thesis via this web link: https://mobility-online.utwente.nl/mobility/BewerbungServlet?identifier=ENSCHED01&kz_bew_pers=S&kz_bew_art=OUT&aust_prog=INT_GRAD&sprache=en

Please pay special attention to the following required information, you need to:

Fill out both supervisors: Committee Chair = first supervisor, Committee Member UT = second supervisor.
Fill out the title and description of your thesis assignment
Fill out the course code. Please choose the correct course code from the table at the end of this document/info.
Please also fill out under the heading ‘Additional remarks’:
1.       Your specialization (CRS/HFE/PCPT/HPT/EP) and
2.       The amount of EC’s the project is worth (for PCPT 14 or 23EC, and for the specializations CRS/HFE/PCPT/HPT/EP 25EC)*

*For students who have started the programme in February 2022 and earlier, without having completed an internship of 10EC, the master's thesis for CRS, HFE, HPT and EP normally consists of 35EC. For PCPT the master's thesis consists of either 10 or 30 EC, depending on the type of internship

After you have registered correctly you will receive an e-mail with a web link that you need for future access to your account with Mobility Online.

Step 2: Log in, download the application form, have it signed and submit it to the EAO.

Please submit the application form (digitally signed by both your first and second supervisor) to the Educational Affairs Office (EAO/BOZ) by e-mail (boz-psy@utwente.nl). Do not upload the form.

If all is well, EAO/BOZ will approve your application and you will receive a confirmation email from Mobility Online.

Table Course code cohort 2021 and before			Table Course code cohort 2022 (start master Sep 2022 and later)
Course code	EC’s	Specialization	Course code	EC’s	Specialization
202001489	10	Master thesis Positive Clinical Psychology and Technology	202200087	14	Master thesis Positive Clinical Psychology and Technology
202001490	30	Master thesis Positive Clinical Psychology and Technology	202200088	23	Master thesis Positive Clinical Psychology and Technology
201400214	25	Master thesis Conflict, Risk and Safety	201400214	25	Master thesis Conflict, Risk and Safety
201500172	35	Master thesis Conflict, Risk and Safety
201400213	25	Master thesis Human Factors & Engineering Psychology	201400213	25	Master thesis Human Factors & Engineering Psychology
201500175	35	Master thesis Human Factors & Engineering Psychology
201600170	35	Master thesis Health Psychology & Technology	201600169	25	Master thesis Health Psychology & Technology
201600169	25	Master thesis Health Psychology & Technology
201400212	25	Master thesis Educational Psychology (Learning Sciences)	202200198	25	Master thesis Educational Psychology
201500173	35	Master thesis Educational Psychology (Learning Sciences)

Instructions procedure B: thesis in an organization (externally)

Thesis in an organization (externally)
N.B. This procedure starts already before the start of your Master thesis project. If you want to apply for a scholarship please timely check your eligibility for a scholarship at https://www.utwente.nl/en/study-abroad/mobility-online/

Step 1: At the start of your thesis, please register in the (extended) so-called Graduation pipeline via this web link:
https://mobility-online.utwente.nl/mobility/BewerbungServlet?identifier=ENSCHED01&kz_bew_pers=S&kz_bew_art=OUT&aust_prog=GRAD&sprache=en

After you’ve registered correctly you will receive an e-mail with a web link that you need for future access to your account with Mobility online. EAO/BOZ will check your application within a week and if all is well you will receive a conformation email from Mobility Online.

Step 2: Answer question regarding type of thesis
- Fill out that you are doing an external Master thesis Project (with a third supervisor from a company or organization and/or abroad)
- Please note that if you want to choose the internal project here you’re in the wrong ‘pipeline’ (see option A & B mentioned above).

Step 3: Fill out the application/ proposal form, have it (digitally) signed and submit it to the EAO.

The Proposal form needs to be completed as soon as your research proposal has been approved by your first supervisor (N.B. called Commitee Chair in Mobility Online).
You need to:
Fill out the names of your supervisors: Committee Chair = first supervisor, Committee Member UT = second supervisor and if applicable External supervisor.
Fill out the title and description of your thesis assignment
Fill out the course code. Please choose the correct course code from the table at the end of this document/info.
Please also fill out under the heading ‘Additional remarks’:
1.       Your specialization (CRS/HFE/PCPT/HPT/LS) and
2.       The amount of EC’s the project is worth (for PCPT 14 or 23EC, and for the specializations CRS/HFE/PCPT/HPT/EP 25EC)*

Please submit the application form (digitally signed by all supervisors) to the Educational Affairs Office (EAO/BOZ) by e-mail (boz-psy@utwente.nl).

If all is well, EAO/BOZ will approve your application and you will receive a confirmation email from mobility online. Please do not upload the form.

Step 4: Answer the scholarship question

If you are working on your Master thesis project at the UT, or in a company/an organisation within the Netherlands, or in a company/an organisation in your home country, indicate ‘No’.
If you are working on your Master thesis project in a company/an organisation outside of the Netherlands or your home country, indicate ‘Yes’.
For more information: https://www.utwente.nl/en/study-abroad/mobility-online/

Step 5: Fill out the residential address where you will stay during your Master thesis project.

Step 6: Fill out expected return date

Table Course codes

Table Course codes cohort 2021 and before			Table Course codes cohort 2022 (start master september 2022 and later)
Course code	EC’s	Specialization	Course code	EC’s	Specialization
202001489	10	Master thesis Positive Clinical Psychology and Technology	202200087	14	Master thesis Positive Clinical Psychology and Technology
202001490	30	Master thesis Positive Clinical Psychology and Technology	202200088	23	Master thesis Positive Clinical Psychology and Technology
201400214	25	Master thesis Conflict, Risk and Safety	201400214	25	Master thesis Conflict, Risk and Safety
201500172	35	Master thesis Conflict, Risk and Safety
201400213	25	Master thesis Human Factors & Engineering Psychology	201400213	25	Master thesis Human Factors & Engineering Psychology
201500175	35	Master thesis Human Factors & Engineering Psychology
201600170	35	Master thesis Health Psychology & Technology	201600169	25	Master thesis Health Psychology & Technology
201600169	25	Master thesis Health Psychology & Technology
201400212	25	Master thesis Educational Psychology (Learning Sciences)	202200198	25	Master thesis Educational Psychology
201500173	35	Master thesis Educational Psychology (Learning Sciences)

Submit the thesis application form

One of the first steps in Mobility Online is to fill out the thesis application/proposal form (in other words graduation contract). You need to discuss the form with your supervisor(s). Once you have completed the form, please submit the (digitally) signed form to the Educational Affairs Office by e-mail (boz-psy@utwente.nl), thus do not upload it.

Make sure Mobility Online and the form have been filled out completely as described in the steps above.
- All supervisors
-          Course code
- Title and assignment description
-          Additional remarks (see procedure above)
-          Dates in the schedule
-          Signatures of all supervisors
Forms that are incomplete will not be approved!

3.2 approval of the ethics committee

To ensure an ethically responsible research practice, it is mandatory for employees and students from the Faculty of BMS to submit their research project for ethical assessment in case your research involves human participants or/and using potentially sensitive data about and/or from individuals, groups or organizations. In consultation with your supervisor, you can submit the ethical approval form to the Ethics Committee. You can only start your data collection once you have obtained ethical approval. For more information about the application procedure, you can visit the website of the Ethics Committee.

3.3 Handling research data

Research data are the original sources or material that you create or collate to conduct your research project. They can be digital or non-digital, and can have many forms. The response to your research question is based on the analysis of these research data. The BMS data lab offeres a series of micro-lectures to teach students how to handle their data during, and after, their study. Based on 5 simple questions, all aspects of Research Data Management (RDM) will be addressed in fun, animated, short online recordings.