See Master

3. Formal arrangements (Mobility Online & Ethics approval)

As from the beginning of your thesis, there are several formal arrangements you need to carry out.

3.1 REGISTER IN MOBILITY ONLINE AND SUBMIT THE SIGNED APPLICATION FORM

Register your thesis in Mobility Online
Mobility online is the UT system that is used to register thesis projects. As soon as you know what Master thesis project you are about to start, you are required to register your thesis project in Mobility Online. The registration process in Mobility Online consists of several steps which you all have to complete before you can actually graduate.
In the Mobility Online system there are different ‘pipelines’ for internal and external thesis projects. Therefore, you first have to choose between option A or B as described below. When you’re not sure which option you should choose please contact the Educational Affairs Office.
Option A: When you do your Master thesis project in a UT (internal) topic you need to register in the so-called “Graduation – standard pipeline”
Option B: When you do your Master thesis project externally in an organisation/company (with a third supervisor from this organization/company) or when you do your Master thesis project abroad (outside the Netherlands) you need to register in the extended so-called “Graduation pipeline”

After you’ve chosen option A or B please register your thesis in Mobility Online by following the corresponding procedure/instructions as described below:

  • Instructions procedure A: graduation internal thesis

    Internal thesis
    N.B. This procedure starts as soon as your first supervisor (called ‘committee chair’ in Mobility Online) has approved your research proposal (within six weeks after you start your Master thesis).

    Step 1: Please register in the so-called Graduation-basic pipeline within six weeks after the start of you thesis via this web link: https://www.service4mobility.com/europe/BewerbungServlet?identifier=ENSCHED01&kz_bew_pers=S&kz_bew_art=OUT&aust_prog=INT_GRAD&sprache=en

    Please pay special attention to the following required information, you need to:

    • Fill out both supervisors: Committee Chair = first supervisor, Committee Member UT = second supervisor.   
    • Fill out the title and description of your thesis assignment
    • Fill out the course code. Please choose the correct course code from the table at the end of this document/info.
    • Please also fill out under the heading ‘Additional remarks’:     
      1.       Your specialization (CRS/HFE/PPT/HPT/LS) and
      2.       The amount of EC’s the project is worth (so for PPT 10 or 30 and for the other specializations 25 or 35) 

    After you’ve registered correctly you will receive an e-mail with a web link that you need for future access to your account with Mobility Online.

    Step 2: Log in, download the application form, have it signed and submit it to the EAO.

    Please submit the application form (digitally signed by both your first and second supervisor) to the Educational Affairs Office (EAO/BOZ)  by e-mail (boz-psy@utwente.nl).  

    If all is well, EAO/BOZ will approve your application and you will receive a confirmation email from Mobility Online.     

    Table Course codes 

    Course code

    EC’s

    Specialization

     

    202001489

    10

    Master thesis Positive Clinical Psychology and Technology

     

    202001490

    30

    Master thesis Positive Clinical Psychology and Technology

     

    201400214

    25

    Master thesis Conflict, Risk and Safety

     

    201500172

    35

    Master thesis Conflict, Risk and Safety

     

    201400213

    25

    Master thesis Human Factors & Engineering Psychology

     

    201500175

    35

    Master thesis Human Factors & Engineering Psychology

     

    201600170

    35

    Master thesis Health Psychology & Technology

     

    201600169

    25

    Master thesis Health Psychology & Technology

     

    201400212

    25

    Master thesis Learning Sciences

     

    201500173

    35

    Master thesis Learning Sciences

     

  • Instructions procedure B: thesis in an organization (externally)

    Thesis in an organization (externally)
    N.B. This procedure starts already before the start of your Master thesis project. If you want to apply for a scholarship please timely check your eligibility for a scholarship at https://www.utwente.nl/en/study-abroad/mobility-online/

    Step 1: At the start of your thesis, please register in the (extended) so-called Graduation pipeline via this web link:
    https://www.service4mobility.com/europe/LoginServlet?identifier=ENSCHED01&sprache=en&kz_bew_art=OUT&kz_bew_pers=S&aust_prog=grad&trans_roll_id=8&fromApplication=1

    After you’ve registered correctly you will receive an e-mail with a web link that you need for future access to your account with Mobility online. EAO/BOZ will check your application within a week and if all is well you will receive a conformation email from Mobility Online.

     Step 2: Answer question regarding type of thesis
    - Fill out that you are doing an external Master thesis Project (with a third supervisor from a company or organization and/or abroad)
    - Please note that if you want to choose the internal project here you’re in the wrong ‘pipeline’ (see option A & B mentioned above).

    Step 3: Fill out the application/ proposal form, have it (digitally) signed and submit it to the EAO.

    • The Proposal form needs to be completed as soon as your research proposal has been approved by your first supervisor (N.B. called Commitee Chair in Mobility Online).
      You need to:
    • Fill out the names of your supervisors: Committee Chair = first supervisor, Committee Member UT = second supervisor and if applicable External supervisor. 
    • Fill out the title and description of your thesis assignment
    • Fill out the course code. Please choose the correct course code from the table at the end of this document/info.
    • Please also fill out under the heading ‘Additional remarks’:     
      1.       Your specialization (CRS/HFE/PPT/HPT/LS) and
      2.       The amount of EC’s the project is worth (so for PPT 10 or 30 and for the other specializations 25 or 35) 

    Please submit the application form (digitally signed by all supervisors) to the Educational Affairs Office (EAO/BOZ)  by e-mail (boz-psy@utwente.nl).  

    If all is well, EAO/BOZ will approve your application and you will receive a confirmation email from mobility online.

    Step 4: Answer the scholarship question

    • If you are working on your Master thesis project at the UT, or in a company/an organisation within the Netherlands, or in a company/an organisation in your home country, indicate ‘No’.
    • If you are working on your Master thesis project in a company/an organisation outside of the Netherlands or your home country, indicate ‘Yes’.
    • For more information: https://www.utwente.nl/en/study-abroad/mobility-online/

    Step 5: Fill out the residential address where you will stay during your Master thesis project.

    Step 6: Fill out expected return date

    Table Course codes 

    Course code

    EC’s

    Specialization

     

    202001489

    10

    Master thesis Positive Clinical Psychology and Technology

     

    202001490

    30

    Master thesis Positive Clinical Psychology and Technology

     

    201400214

    25

    Master thesis Conflict, Risk and Safety

     

    201500172

    35

    Master thesis Conflict, Risk and Safety

     

    201400213

    25

    Master thesis Human Factors & Engineering Psychology

     

    201500175

    35

    Master thesis Human Factors & Engineering Psychology

     

    201600170

    35

    Master thesis Health Psychology & Technology

     

    201600169

    25

    Master thesis Health Psychology & Technology

     

    201400212

    25

    Master thesis Learning Sciences

     

    201500173

    35

    Master thesis Learning Sciences

     

Submit the thesis application form

One of the first steps in Mobility Online is to fill out the thesis application/proposal form (in other words graduation contract). You need to discuss the form with your supervisor(s). Once you have completed the form, please submit the (digitally) signed form to the Educational Affairs Office by e-mail (boz-psy@utwente.nl).

Make sure Mobility Online and the form have been filled out completely as described in the steps above.
-          All supervisors
-          Course code
-          Title and assignment description
-          Additional remarks (see procedure above)
-          Dates in the schedule
-          Signatures of all supervisors
Forms that are incomplete will not be approved!

3.2 approval of the ethics committee

When your project and supervisor have been determined and you do research with human subjects, you need to submit your research project for ethical review to the Ethics Committee. This is in principle for all intended research within the faculty of Behavioral Science involving humans in an indirect (i.e. file or social media research) or direct manner (i.e. experiments, surveys, interviews). Submit the ethical approval form always in accordance with your supervisor. You can only start the research data collection after you gained ethical approval.