Examination Boards provide the guarantee to the students, society, stakeholders, and supervisory bodies that the graduates have satisfied the requirements for the award of a degree in a specific study programme.
It is the role and task of the Examination Board of a degree programme to assess and decide, objectively and professionally, whether a student meets the conditions laid down in the EER concerning the knowledge, insight, and skills required to obtain a certain degree. A diploma (in the Dutch WHW statutorily referred to as "getuigschift") is issued by the Examination Board, after the Executive Board or dean has declared that the procedural requirements for the issue have been met.
To provide this guarantee, Examination Boards must safeguard the quality of the examination process and the quality of assessments and exams. To that end, the Examinations Board is by law - the Dutch Higher Education and Research Act (WHW, chapter 7) - entrusted with some specific tasks and powers, while operating within the framework set by the Education and Examination Regulations (Dutch: Onderwijs- en Examenregeling; OER) drawn up for a degree programme.
The position and function of the examination board are described in the UT Assessment Policy Framework.
Tasks and jurisdiction of the examination boards
The tasks and responsibilities of an Examination Board, as described below, are based on the Dutch education law (WHW). The WHW is only available in Dutch. The relevant articles are translated, but not a 100% literal reproduction, and are not in the exact order as depicted in the WHW. No rights may be derived from this translation. To check out the relevant legal articles, see the site of the government [wetten.nl - Regeling - Wet op het hoger onderwijs en wetenschappelijk onderzoek. NB. Always make sure you look at the latest version!
- To determine, in an objective and expert manner, if a student meets the requirements set down in the EER concerning the knowledge, insight, and skills required for obtaining a degree.
- To safeguard the quality of exams and final examinations.
- To safeguard the quality of the organization and the procedures of assessment (NB. The dean - and in reality usually the programme director - is responsible for the practical organization of assessments and examinations).
- Establishing guidelines and instructions within the framework of the EER as the basis for assessing and grading for interim and final examinations.
- To assign examiners to conduct exams and determine the results thereof (the examiners provide the examination board with the requested information).
- To grant exemptions for students (on request) from taking one or more exams.
- To assess cases in which there is a suspicion of fraud and to take measures if fraud has occurred.
- The EB lays down rules for the execution of the tasks and powers referred to in (2), (4), (6), and (7), as well as the measures it can take in this respect. The EB may decide, under conditions to be set by the EB, that not every examination needs to have been passed to establish that the examination has been passed.
- To award degree certificates and related diploma supplements as proof that a final examination was passed.
- To grant permission for a student to follow a flexible study programme, for which the final examination leads to the award of a degree, the EB shall also indicate to which programme of the institution that flexible programme is deemed to belong.
- To issue transcripts for successfully completed examinations to students who have successfully taken more than one examination, but for whom a degree certificate cannot be issued.
- To draw up an annual report of the activities of the EB and to provide the report to the dean. To provide advice to the Dean concerning the EER.
(*See also: Responsibilities and position EB | Annual report | Home (utwente.nl))
Special tasks and conditions
- In the WHW / Act, it is not officially specified. Still, it can be seen as inherent to the tasks and role of an ExBo: dealing with any complaints concerning assessments and final examinations submitted by students. What the law says about the matter: If a student submits a request or a complaint to the Examination Board involving an examiner who is a member of the Examination Board, the examiner concerned will not take part in the processing of the request or complaint.
- Special articles: Article 7.10 (1) states: Each assessment ("tentamen") includes an investigation into the knowledge, insight, and skills of the examinee, as well as the judgment of the results of that investigation. Article 7.10 (2) states: If the assessments of the units of study belonging to a study programme or to the propaedeutic phase of a Bachelor's programme have been passed, the examination has been taken, insofar as the examination board has not determined that the examination also includes an investigation to be carried out by the board of examiners itself.
- EB's may be asked (and this seems advisable anyway, but especially concerning some provisions) by the dean or programme director to provide advice regarding the EER. The role of the EB is specially mentioned in the WHW regarding some provisions which should be specified in the EER (OER): (k)...where necessary, the period of validity of successful examinations, whereby the Examination Board is authorised to extend this period of validity; (l)...whether the examinations are taken orally, in writing or in any other way, whereby the Examination Board in special cases may determine otherwise; (n)...the public nature of examinations to be taken orally, whereby the examination board in special cases may stipulate otherwise; (r)...the grounds on which the Examination Board may grant an exemption from the taking of one or more exams on the basis of previous successful completed exams or examinations in higher education, or on the basis of knowledge or skills acquired outside higher education; (t)...where necessary, the obligation to participate in practical exercises in order to be allowed to take the examination in question, whereby the power of the Examination Board applies to grant an exemption from this obligation, with or without the imposition of alternative requirements.
- Given the nature of the tasks mentioned and the Examination Boards' role and position, good communication, accurate administration, archiving, and confidentiality will be important to the performance of these tasks.
Mandates
As the Examination Board, you may mandate some tasks to staff members of the programme or to a member of your own board. Be aware that not every task can be mandated! If you mandate a task, it is important to clearly describe in the Rules & Regulations (aka Rules & Guidelines) to whom the task is mandated, what responsibilities are covered by the mandate, the conditions under which it applies, and how long it applies. You remain ultimately responsible even if you have mandated tasks. To read more about mandates, see
> Guide for writing mandates (Frank v.d. Berg, 2026)
> Article Mandateren kun je leren (Ewert Aukes in Examens, 2025)
> SUEQ report Ewert Aukes about Mandates (2025)
NVAO Accreditation
How the ExBos fulfil their tasks plays an important role in the NVAO accreditations. This applies both to the accreditation at programme level and to an institutional audit. To check whether you, as EB, fulfil the tasks as expected, you can use this short, quick scan-checklist. This checklist was prepared for and presented in one of the meetings of the Platform EB's in 2018.