FAQ Binding Recommendation (BSA)

In general

What does binding recommendation on continuation of study (BSA) mean?

The binding recommendation on continuation of study (BSA) is the final recommendation which the educational programme gives a bachelor student at the end of the first academic year. It's about the permission to continue the current study programme or not. 
The recommendation is based on your study results and can be a positive or negative (binding) recommendation. It is also possible for the final recommendation to be postponed to the end of the next academic year at the very latest.

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To whom does the BSA apply?

The BSA applies to all first year Bachelor students.

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Which are the requirements for the BSA?

To continue your programme, you need to complete at least 45 EC in your first academic year. Your programme can also have set additional requirements. You can find these requirements in the Education and Examination Regulation (EER) of your programme.
Exception: ATLAS students need to complete all 60 EC of the first academic year.

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I have a question about the BSA. Who can I contact?

You can contact your study adviser, tutor or mentor if you have any questions.

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I'm enrolled for 2 (or more) educational programmes. What is my BSA norm?

For every programme you must meet the BSA norm. 

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Different sorts of Recommendations (CORONA UPDATE)

A pre-recommendation

This is a provisional recommendation that you will receive two times in the first year: one based on your study results of module 1 and one based on your study results up until module 3. Pre-recommendations are not binding and can be positive, negative or neutral.

When you've received a negative or neutral pre-recommendation, you'll be invited by your study adviser for an interview to discus your study method and a reconsideration of choice of study. The possibility of still receiving a positive final recommendation will also be assessed. You should notify your study adviser a.s.a.p. if your personal circumstances effect your study progress.

You'll receive a neutral pre-recommendation:
- if the programme director is confident that you may still complete the module(s) with additional exams;
- when you recently have switched to a different educational programme.

Contact your study adviser if you have any questions.

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Extra evaluation moment (CORONA UPDATE)

CORONA UPDATE: One-on-one conversation will take place between the programme and the first-year students (first enrolment 2019-2020), whose recommendation will be postponed.

The purpose of this one-on-one conversation between the programme and the student is to look at the study results together and to discuss whether lesser results may be the consequence of the Corona virus, personal circumstances or without clear circumstances.

This conversation is an extra interim evaluation moment and will take place before the end of the 2019-2020 academic year, on the basis of which the student can consider whether it is wise to continue the study. Based on the study results and the conversation with the programme, the programme will advise the student about this by e-mail before the end of the 2019-2020 academic year.

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Final recommendation (CORONA UPDATE)

This is the recommendation based on all your study result after the additional test week. This recommendation can be positive or negative (=binding) or the recommendation can be postponed.

You'll receive a positive final recommendation if you have obtained at least 45 EC and have met the programme specific requirements of your first bachelor year. Check your Education and Examination Regulation (EER) of your programme to see what the requirements are, or contact your study adviser if you have any questions.

Please be reminded that you must sign up in time for your second academic year.

CORONA UPDATE: The final recommendation of every first-year Bachelor student (first enrolment 2019-2020), who have not met the BSA-norm at the end of current academic year, will be postponed untill the end of the second year of enrolment. These students will not receive a negative (binding) recommendation in academic year 2019-2020. The date, before which the student must have met the BSA-norm, is the end of the next year of enrolment (in other words August 2021).

The final recommendation of students, whose recommendation was already postponed, cannot be postponed again. These students do receive a final recommendation at the end of current academic year, 2019-2020; this recommendation can be positive of negative (binding).

Students (of first enrolment 2019-2020), who discontinued their study after February 1, 2020 and want to continue the same programme per september 2020 (academic year 2020-2021) ; their final recommendation will be postponed until the end of next academic year (in other words August 2021).

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In which cases will a recommendation be postponed? (CORONA UPDATE)

The educational programma director may decide to postpone the final recommendation until your second academic year on grounds of switching studies or when, due to acknowledgement of personal circumstances, no decision can be made about your study capacities. The recommendation will be given no later than the end of the second year of enrolment for the relevant programme, but it can also be earlier. You will be informed about this by your programme.

Please contact your study adviser if you have any questions.

CORONA UPDATE: The final recommendation of every first-year Bachelor student (first enrolment 2019-2020), who have not met the BSA-norm at the end of current academic year, will be postponed untill the end of the second year of enrolment. These students will not receive a negative (binding) recommendation in academic year 2019-2020. The date, before which the student must have met the BSA-norm, is the end of the next year of enrolment (in other words August 2021).

The final recommendation of students, whose recommendation was already postponed, cannot be postponed again. These students do receive a final recommendation at the end of current academic year, 2019-2020; this recommendation can be positive of negative (binding).

Students (of first enrolment 2019-2020), who discontinued their study after February 1, 2020 and want to continue the same programme per september 2020 (academic year 2020-2021) ; their final recommendation will be postponed until the end of next academic year (in other words August 2021).

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I've received a negative final recommendation. Now what?

You're not aloud to continue your programme next year. You need to de-enrol for the second academic year or you will be de-enrolled. The expulsion remains in force for a period of 3 academic years.
Your can apply for a hearing within 5 working days if you think that the intended final negative recommendation is unjust. 
Your can lodge an appeal to the UT Complaints Desk if you think that the final negative recommendation is unjust. 

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 time Frame of correspondence (CORONA UPDATE)

When do I receive a first pre-recommendation?

In your first year of enrollment, you will receive a first pre-recommendation on the 31st of December. This recommendation is based on your study results of module 1, and is not binding. 

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When do I receive a second pre-recommendation?

In your first year of enrollment, you will receive a second pre-recommendation on the 1st of March. This recommendation is based on your study results up to module 3, and is not binding. 

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When is the extra evaluation moment? (CORONA UPDATE)

CORONA UPDATE: This one-on-one conversation is an extra interim evaluation moment and will take place before the end of the 2019-2020 academic year, on the basis of which the student can consider whether it is wise to continue the study. Based on the study results and the conversation with the programme, the programme will advise the student about this by e-mail before the end of the 2019-2020 academic year. 

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When do I receive the final binding recommendation?

In your first year of enrollment, you will receive a final binding recommendation mid-August. This recommendation is based on all your study results, after the additional test week (week 30). 

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When do I get a confirmation of my new (postponed) date? (CORONA UPDATE)

Within 6 weeks after the second year of enrolment in the relevant programme, the student receives a letter from the programme management, which states the BSA-standard that the student has to meet and the deadline before which the student has to meet the standard.

CORONA UPDATE: in addition: Every first-year Bachelor student (first enrolment 2019-2020), whose final recommendation will be postponed, must have met the BSA-norm, before the end of the next year of enrolment (in other words August 2021).

This also apply to students (of first enrolment 2019-2020), who discontinued their study after February 1, 2020 but want to continue the same programme per september 2020 (academic year 2020-2021).

It does not apply to students, whose recommendation was already postponed. Their final recommendation cannot be postponed again and they will receive a final recommendation at the end of current academic year, 2019-2020.

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How do I receive my recommendations?

You'll receive them by e-mail or via Osiris.

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I haven't received any recommendation. Now what?

If you haven't received any recommendation, please contact your study adviser a.s.a.p.  

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The recommendation I've received isn't correct according to my calculation. Now what?  

Please contact your study adviser a.s.a.p.

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switch or late Enrolment, De-/re-enrolment (CORONA UPDATE)

I've started late or switched to my current educational programme before the 1st of October. What is my BSA standard?

If you've started with your programme at the UT before the 1st of October, there is no adjustment of the standard referred to in article 6 of the Education and Examination Regulations.  

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I've started late or switchet to my current educational programme after the 1ste of October. What is my BSA standard?

If you've started with your programme at the UT on the 1st of October or after that date, the final recommendation will be postponed. The recommendation will be given no later than the end of the second year of enrolment for the relevant programme, but it can also be earlier. You will be informed about this by your programme.

Check the EER of your programme for specific requirements additional to the 45 EC rule.

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I've de-enrolled before the 1st of February. What applies to me?

Student with first-year enrolment in study year 2018-2019: If you request for de-enrollement before the 1st of February of your first academic year, the final recommendation will be postponed. If you re-enroll next academic year, you'll receive the final recommendation at the end of that academic year. 

Student with first-year enrolment in study year 2019-2020: If you request for de-enrollement before the 1st of February of your first academic year, the final recommendation will be postponed. If you re-enroll a next academic year, the enrolment is seen as first-year enrolment.

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I've de-enrolled after the 1st of February. What applies to me? (CORONA UPDATE)

If you request for de-enrollment after the 1st of February of your first academic year, you'll receive a final recommendation as referred to in article 6 of the Education and Examination Regulations.

CORONA UPDATE: First-year Bachelor students (first enrolment 2019-2020), who discontinued their study after February 1, 2020 and want to continue the same programme per september 2020 (academic year 2020-2021) can contact their programme management, if the programme management didn't already contact them. They get the opportunity to continue their study per September 2020, and have their final recommendation postponed. Their final recommendation will be postponed until the end of the second year of enrolment in the relevant programme (in other words August 2021).

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I've not yet received any recommendation, but expect a positive final recommendation. Do I have to re-enrol?

Yes, you can sign in via Studielink. As soon as you receive a positive final recommendation and it also is processed in the Student Information System Osiris, your re-enrollement will be automatically activated by CSA (
Ja, doe een verzoek tot herinschrijving via Studielink. Zodra je een positief eindadvies hebt behaald en deze is verwerkt in het Student Informatiesysteem Osiris, wordt jouw herinschrijving automatisch geactiveerd door CSA (provided you also have regulated the payment of tuition fees).

See https://www.utwente.nl/en/student-services/admission-enrolment/enrolment/ 

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My final recommendation is postponed. Do I have to re-enrol?

Yes,you can sign in via Studielink. As soon as the postponement of your final recommendation is processed in the Student Information System Osiris, your re-enrollement will be automatically activated by CSA (provided you also have regulated the payment of tuition fees).  

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Study delay (CORONA UPDATE)

My study is delayed. What now? (CORONA UPDATE)

There are various (personal) circumstances whereby following your programme is difficult and it hinders your study progress in such a way that you study get delayed. Study delay in your first academic year has consequences for the binding recommendation. Discuss your situation and submitting a request for assessment of your personal circumstances with your study adviser or a student counsellor. The Committee Personal Circumstances (CPO) performs the assessment.

CORONA UPDATE: Due to the Corona crisis, a CPO procedure (assessment of personal circumstances) with regard to study progress in academic year 2019-2020 is not applicable for first-year bachelorstudents (enrolment 2019-2020). The final recommendation on the continuation of study of all first-year bachelorstudents who do not meet the BSA standard at the end of current academic year, will be postponed automatically until the end of next academic year.

The CPO procedure (assessment of personal circumstances) is applicable for bachelor students whose final recommendation was already postponed and who will get a final recommendation in current academic year (2019-2020). Students, who did or will not meet the BSA-standard in the postponed year due to personal circumstances, can submit an application for assessment of circumstances to the CPO. The advice of the CPO will be taken into account in the decision-making-process (positive or negative) of the programme management.

Despite the fact that the CPO won't assess circumstances of first-year bachelor students (enrolment 2019-2020), it is still important to contact your study adviser, a student counsellor and the examination board if necessary, when you are experiencing personal circumstances or a (possible) study delay. Also, contact your study adviser for programme-specific questions. If you want to speak to a student counsellor about study-related questions, UT regulations or personal issues, please make an (skype) appointment via the secretariat of SACC (+31 53 489 2035).

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In which cases can I apply for assessment of my personal circumstances? (CORONA UPDATE)

It is possible that due to your personal circumstances, you can have (partly) little or no study. When as a result of that you might not be able to meet the standard of 45 EC (for Atlas: 60 EC), it is important to act in time.

CORONA UPDATE: Due to the Corona crisis, a CPO procedure (assessment of personal circumstances) with regard to study progress in academic year 2019-2020 is not applicable for first-year bachelorstudents (enrolment 2019-2020). The final recommendation on the continuation of study of all first-year bachelorstudents who do not meet the BSA standard at the end of current academic year, will be postponed automatically until the end of next academic year.

The CPO procedure (assessment of personal circumstances) is applicable for bachelor students whose final recommendation was already postponed and who will get a final recommendation in current academic year (2019-2020). Students, who did or will not meet the BSA-standard in the postponed year due to personal circumstances, can submit an application for assessment of circumstances to the CPO. The advice of the CPO will be taken into account in the decision-making-process (positive or negative) of the programme management.

Despite the fact that the CPO won't assess circumstances of first-year bachelor students (enrolment 2019-2020), it is still important to contact your study adviser, a student counsellor and the examination board if necessary, when you are experiencing personal circumstances or a (possible) study delay. Also, contact your study adviser for programme-specific questions. If you want to speak to a student counsellor about study-related questions, UT regulations or personal issues, please make an (skype) appointment via the secretariat of SACC (+31 53 489 2035).

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What should I do be eligible for the assessment of personal circumstances?  (CORONA UPDATE)

Report to your study adviser a.s.a.p. if you have experienced a study delay, or think you will get delayed in the progress of your studies. You will discuss your situation and, if necessary, a study plan will be drawn up. This study plan will be included in your BSA file.  

If necessary, you can apply (in consultation with your study adviser) at an early stage (after module 1) for an assessment of your circumstances by the Committee Personal Circumstances (CPO). This is only done in cases for which non-assessment can have a negative influence on your personal situation. For applications you need to fill out the online application form.  

Otherwise, you'll take action (in consultation with your study adviser) when you cann't met the BSA standard. You need to submit the application for assessment of your circumstances before 30th of June of the current academic year at the CPO.

Your need to make an appointment with a student counsellor, before the CPO will handle your application. The deadline for making an appointment is the 30th of June; the appointment must take place before the 15th of July.
Experience shows that students find it hard to write a personal statement. The student counsellor can advise and help with formulating your problems. The student counsellor can also advise you on other (financial) regulations that might apply.

CORONA UPDATE: Due to the Corona crisis, a CPO procedure (assessment of personal circumstances) with regard to study progress in academic year 2019-2020 is not applicable for first-year bachelorstudents (enrolment 2019-2020). The final recommendation on the continuation of study of all first-year bachelorstudents who do not meet the BSA standard at the end of current academic year, will be postponed automatically until the end of next academic year.

The CPO procedure (assessment of personal circumstances) is applicable for bachelor students whose final recommendation was already postponed and who will get a final recommendation in current academic year (2019-2020). Students, who did or will not meet the BSA-standard in the postponed year due to personal circumstances, can submit an application for assessment of circumstances to the CPO. The advice of the CPO will be taken into account in the decision-making-process (positive or negative) of the programme management.

Despite the fact that the CPO won't assess circumstances of first-year bachelor students (enrolment 2019-2020), it is still important to contact your study adviser, a student counsellor and the examination board if necessary, when you are experiencing personal circumstances or a (possible) study delay. Also, contact your study adviser for programme-specific questions. If you want to speak to a student counsellor about study-related questions, UT regulations or personal issues, please make an (skype) appointment via the secretariat of SACC (+31 53 489 2035).

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What are the recognized personal circumstances?

The recognized personal circumstances are:
- illness or psychological problems;
- physical, sensory or other impairment;
- pregnancy/childbirth;
- special family circumstances;
- recognized top-level athletes or top-level artists (FOBOS, Top-Level Sports-/
  Top-Level Arts Scheme);
- membership of the University Counsil, Faculty Board, Programme Committee;
- recognized (board-) membership of organizations van organisaties according to
  Category 3 (FOBOS, Activism Grants Regulation, Appendix B).

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What are the requirements of a application for assessment of my personal circumstances? 

- You must report your personal circumstances. This is necessary if you want to apply 
  for facilities and regulations. In case of (impending) study delay your should make an
  appointment with your study adviser or a student counsellor a.s.a.p. (urgent).
  Discuss the possible consequences for your study planning and possibilities for your
  study progress.
- Hand in the application form with required documents (proof).
- Before the CPO will handle your application, you must have spoken to a student
  counsellor. The deadline for making the appointment is the 30th of June. 

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Which documents (proof) must accompany the application for assessment?

Necessary documents (proof) in case of:
- Illness, psychological problems, disability/impairment: a certificate from a Dutch doctor or Dutch BIG-registered psychologist.
  If needed use the standard model for a medical form or contact the campus
  General Practitioner.  
- Pregnancy/delivery: a certificate from your midwife or gynaecologist stipulating
  the expected date of birth. With a pregnancy, it is assumed that a student will
  hardly be able to study (if at all) for a period of four months. If the delay amounts
  to longer than four months, a reason other than pregnancy/childbirth must be
  given for the prolongation of this period. In that case a medical form is required.
- Special family circumstances: add supporting documents. This can
  be a certificate of your doctor/psychologist or a death certificate/obituary in case
  of the death of family members.
- Recognized board positions (membership of University Council, Faculty Council,
  Programme Committee or board as mentioned in FOBOS, appendix B, Cat. 3):
  a statement of the association mentioning your position and the period you
  are/were in the board.
- Recognized top-level athlete or top-level artist: decision or recognition by the UT.

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How can I apply for an assessment of my personal circumstances?

Fill out the online application form for assessment of your circumstances on the
website: https://www.utwente.nl/en/ces/sacc/regulations/bsa/. 

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When shout I apply for an assessment of my personal circumstances?

The application for assessment must be done before the 30th of June of the current academic year by submitting the online application form for assessment of your circumstances, accompanied with proof.  

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Who will assess my personal circumstances?

The Committee Personal Circumstances (CPO) assesses the legitimacy, the expected duration and the severity of the personal circumstances and sends the result to the Programme Director.

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What happens with the result of the assessment on my personal circumstances?

The Committee Personal Circumstances (CPO) assesses the legitimacy, the expected duration and the severity of the personal circumstances and send the result to both the Programme Director and your study adviser. Your will receive a copy. The Programme Director will take that result into account when deciding on your final recommendation (positive or negative). He may also decide to postpone your final recommendation when due your personal circumstances your study abilities can't be judged. The final recommendation can be postponed to the end of your second academic year at the very latest. 

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Hearing

When can I request for a hearing?

If your receive information form your programme director, if he intends to give you a negative final recommendation. You'll be given the opportunity to request a hearing. You need to make an appointment within the deadline of 5 working days! On the education pages of your programme you'll find for more information on how to request a hearing.

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For what is the hearing intended?

You'll get the opportunity to clarify a respresentative of the Programme Board why the intended negative final recommendation is unjust. 
How very much you are motivated for this study will not affect the decision. But, the Programme Board will take into account your special circumstances. Sometimes it can be useful to clarify your circumstances; a hearing gives you the opportunity.

This hearing is explicitly not intended to report (for the first time) new circumstances that already should have been previously reported to the study adviser and the CPO Committee.

A hearing can be meaningful in case you want to:
- Adequately substantiate that it was not possible to report your circumstances to CPO Committee in a timely manner.
- Report circumstances that occurred after the deadline of the CPO Committee. You will have to substantiate that not obtaining the BSA standard is a direct consequence of these circumstances.
- Explain that you believe that the reported circumstances had a greater impact on your study progress than first was expected.

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I can't attent the hearing. What are the implications?

The programme director will take the decision based on the available information. Be heard at a later date won't be possible.

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Appeal

When can I lodge an appeal?

You can appeal against a negative final recommendation (negative binding recommendation). Before you do so it's advised to consult a student counsellor or your study adviser.The can advise you on the approach and support a conciliation attemt. 

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How should I lodge an appeal?

Your appeal must be done in writing and signed before handing in at the Complaints Desk UT (only digital filing is not possible). The term for lodging an appeal is 6 weeks after dispatch of the final recommendation. It is advised to lodge your appeal a.s.a.p. after the receipt of your final binding recommendation.

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What should my appeal contain?

Your appeal needs to be in writting and signed and should contain:
- your name, address, student number, phone number, email address;
- a clear motivation of your circumstances.
Add relevant documents.

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 Who will handle my appeal?

The Complaints Desk UT doesn't handle the case itself, but assesses the issue to decide on the follow-up and sends it to the proper (legal) authorities on the UT.
Also if you send in your appeal directly to the proper authorities, it will only be handled after the intervention of the Complaints Desk. 

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What is the procedure of the Complaints Desk UT?

The Complaints Desk UT will send you a conformation of receipt within a few days. Subsequently your letter will be looked at in more detail and you will be informed how it is to be dealt with.  

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I've lodged an registered appeal. When do I receive an receipt?

Ruling follows within 10 weeks after the receipt of your appeal. If you put down in the appeal that it is "urgent", the Complaints Desk will handle the appeal preferentially. 

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