Master

2. Starting your thesis

2.1 Arrangements with the supervisor

Once being allocated to a supervisor you need to make clear arrangements with him/her about what you may expect from each other, and which tasks and responsibilities both you and your supervisor have. The following (partly already set) arrangements should at least be discussed.

  • The supervisor explains the learning goals and assessment to the student.
  • Expectations (of both student and supervisor) are being discussed regarding:
    • Product: intermediate documents and final thesis. The documents to be discussed are to have been submitted no later than three working days prior to the meeting (unless otherwise agreed upon with the supervisor(s)). The documents to be discussed are to be paginated and include the name, date and list of literature (if applicable).
    • Process: the student and his/her supervisor should be specific about how and when both parties will keep in touch. The student holds first responsibility of staying in contact with the supervisor.
    • Communication: the student is advised to note down decisions and actions to be taken (no more than 1 A4 page), and to submit them to the 1st supervisor within one week.
  • The student informs the external coach/supervisor (if applicable) precisely and timely on their role (advisor) in their graduation project and sends him/her a copy of this graduation guide.
  • The UT supervisor holds responsibility of the assessment and grading. 
  • In case the University of Twente supervisor and the external supervisor do not know each other the student is advised to check with his/her supervisors whether it is desired that they meet at the beginning of the project. This will allow them (next to become acquainted) to discuss roles and responsibilities.
  • Other specific circumstances that student or supervisor think are relevant for the professional relationship.

Besides this it is our experience that it is really important and helpful to discuss your research question thoroughly in the first few meetings and to agree on and write it down carefully as soon as possible.

2.2 Planning and process

The following points of interest are relevant for the thesis planning and thesis process:

  • A guideline has been developed for the number of meetings, the contents of those meetings, the times the second supervisor is to be present and the overall schedule. Depending on the type of project and the process, this guideline may be (somewhat) derogated from in mutual consultation: guideline schedule 10 EC thesis (in dutch) & guideline schedule 25-35 EC thesis
  • Start the thesis-writing-process as soon as possible after commencing the project.
  • While planning the master thesis process, ask your supervisor when he/she will be absent (e.g. conference, vacation), and make sure to consider this in your time-line.
  • Make sure that you have plenty of time available to work on their master's thesis. For a master's thesis of 30 EC, the graduation process takes on average 840 hours. Spread equally over 3 periods, this averages to 28 hours per week! The time required to complete the master's thesis varies, and depends on the difficulty level of the project, the set-up of the research, the engagement of any external parties, and the skills, capabilities and diligence of the student.
  • Your conduct and actions and the course of the process (incl. completion within the scheduled time) are all taken into account in the assessment of the master's thesis.
  • Should progress not accord to plan, it is imperative that you and/or your supervisor contact the study adviser (for additional support, adjustment of the planning, etc.).

 2.3 Formal arrangements

Once you have started your thesis there are several relevant formal arrangements to take care of as described below.

Register your thesis in Mobility Online
Mobility online is the UT system that is used to register thesis projects. As soon as you know what Master thesis project you are about to start, you are required to register your thesis project in Mobility Online. The registration process in Mobility Online consists of several steps which you all have to complete before you can actually graduate.
In the Mobility Online system there are different ‘pipelines’ for internal and external thesis projects. Therefore, you first have to choose between option A or B as described below. When you’re not sure which option you should choose please contact the Educational Affairs Office.
Option A: When you do your Master thesis project in a UT (internal) topic you need to register in the so-called “Graduation – standard pipeline”
Option B: When you do your Master thesis project externally in an organisation/company (with a third supervisor from this organization/company) or when you do your Master thesis project abroad (outside the Netherlands) you need to register in the extended so-called “Graduation pipeline”

After you’ve chosen option A or B please register your thesis in Mobility Online by following the corresponding procedure/instructions as described below:

Instructions procedure A: graduation internal thesis

Internal thesis
N.B. This procedure starts as soon as your first supervisor (called ‘committee chair’ in Mobility Online) has approved your research proposal (within six weeks after you start your Master thesis).

Step 1: Please register in the so-called Graduation-basic pipeline within six weeks after the start of you thesis via this web link: https://www.service4mobility.com/europe/BewerbungServlet?identifier=ENSCHED01&kz_bew_pers=S&kz_bew_art=OUT&aust_prog=INT_GRAD&sprache=en

Please pay special attention to the following required information, you need to:

  • Fill out both supervisors: Committee Chair = first supervisor, Committee Member UT = second supervisor.   
  • Fill out the title and description of your thesis assignment
  • Fill out the course code. Please choose the correct course code from the table at the end of this document/info.
  • Please also fill out under the heading ‘Additional remarks’:     
    1.       Your specialization (CRS/HFE/PPT/HPT/LS) and
    2.       The amount of EC’s the project is worth (so for PPT 10 or 30 and for the other specializations 25 or 35) 

After you’ve registered correctly you will receive an e-mail with a web link that you need for future access to your account with Mobility Online.

Step 2: Log in and download the application form and also fill out the Appendix to this application form (download below), print both, have them signed and submit to the EAO.

Appendix thesis application form
Download here

- Please submit the application form (signed by your 1st supervisor) simultaneously with the Appendix in printed form (signed by both your 1st and 2nd supervisor) at the Educational Affairs Office (EAO/BOZ) (Ravelijn 3284).

If all is well, EAO/BOZ will approve your application and you will receive a confirmation email from Mobility Online.

Table Course codes 

Course code

EC’s

Specialization

 

201300102

10

Master thesis Positive Psychology and Technology

 

201300112

30

Master thesis Positive Psychology and Technology

 

201400214

25

Master thesis Conflict, Risk and Safety

 

201500172

35

Master thesis Conflict, Risk and Safety

 

201400213

25

Master thesis Human Factors & Engineering Psychology

 

201500175

35

Master thesis Human Factors & Engineering Psychology

 

201600170

35

Master thesis Health Psychology & Technology

 

201600169

25

Master thesis Health Psychology & Technology

 

201400212

25

Master thesis Learning Sciences

 

201500173

35

Master thesis Learning Sciences

 

Instructions procedure B: thesis in an organization (externally)

Thesis in an organization (externally)
N.B. This procedure starts already before the start of your Master thesis project. If you want to apply for a scholarship please timely check your eligibility for a scholarship at https://www.utwente.nl/en/study-abroad/mobility-online/

Step 1: At the start of your thesis, please register in the (extended) so-called Graduation pipeline via this web link:
https://www.service4mobility.com/europe/LoginServlet?identifier=ENSCHED01&sprache=en&kz_bew_art=OUT&kz_bew_pers=S&aust_prog=grad&trans_roll_id=8&fromApplication=1

After you’ve registered correctly you will receive an e-mail with a web link that you need for future access to your account with Mobility online. EAO/BOZ will check your application within a week and if all is well you will receive a conformation email from Mobility Online.

 Step 2: Answer question regarding type of thesis
- Fill out that you are doing an external Master thesis Project (with a third supervisor from a company or organization and/or abroad)
- Please note that if you want to choose the internal project here you’re in the wrong ‘pipeline’ (see option A & B mentioned above).

Step 3: Fill out the proposal form and also fill out the Appendix to this application form, print both, have them signed and submit to the EAO.

  • The Proposal form needs to be completed as soon as your research proposal has been approved by your first supervisor (N.B. called Commitee Chair in Mobility Online).
    You need to:
  • Fill out both supervisors: Committee Chair = first supervisor, Committee Member UT = second supervisor.   
  • Fill out the title and description of your thesis assignment
  • Fill out the course code. Please choose the correct course code from the table at the end of this document/info.
  • Please also fill out under the heading ‘Additional remarks’:     
    1.       Your specialization (CRS/HFE/PPT/HPT/LS) and
    2.       The amount of EC’s the project is worth (so for PPT 10 or 30 and for the other specializations 25 or 35) 

Download (below) and fill in the Appendix to the application form and submit the application form (signed by your 1st supervisor) simultaneously with the Appendix in printed form (signed by both your 1st and 2nd supervisor) at the Educational Affairs Office (EAO/BOZ) (Ravelijn 3284).

Appendix thesis application form
download here

If all is well, EAO/BOZ will approve your application and you will receive a confirmation email from mobility online.

Step 4: Answer the scholarship question

  • If you are working on your Master thesis project at the UT, or in a company/an organisation within the Netherlands, or in a company/an organisation in your home country, indicate ‘No’.
  • If you are working on your Master thesis project in a company/an organisation outside of the Netherlands or your home country, indicate ‘Yes’.
  • For more information: https://www.utwente.nl/en/study-abroad/mobility-online/

Step 5: Fill out the residential address where you will stay during your Master thesis project.

Step 6: Fill out expected return date

Table Course codes 

Course code

EC’s

Specialization

 

201300102

10

Master thesis Positive Psychology and Technology

 

201300112

30

Master thesis Positive Psychology and Technology

 

201400214

25

Master thesis Conflict, Risk and Safety

 

201500172

35

Master thesis Conflict, Risk and Safety

 

201400213

25

Master thesis Human Factors & Engineering Psychology

 

201500175

35

Master thesis Human Factors & Engineering Psychology

 

201600170

35

Master thesis Health Psychology & Technology

 

201600169

25

Master thesis Health Psychology & Technology

 

201400212

25

Master thesis Learning Sciences

 

201500173

35

Master thesis Learning Sciences

 

Submit the thesis application form
One of the first steps in Mobility Online is to fill out the thesis application form (in other words graduation contract). You need to discuss the proposal form and the corresponding appendix with your supervisor(s). Once you have completed the proposal form and the appendix, submit the signed proposal form together with the (signed) appendix to the Educational Affairs Office (Ravelijn Building room 3284: printed and signed).

Appendix thesis application form
download here

Approval of the ethics committee
When your project and supervisor have been determined, you need to submit the data collection application form to the Ethics Committee. Submit the ethical approval form always in accordance with your supervisor. Only after ethical approval data collection can be started.