Step-by-step Guide applying for facilities

This guide describes the procedure of applying for facilities and regulations for students with personal circumstances that affect their study.

Step 1: Reporting Personal circumstances

  • Report your personal circumstances. Prospective students can also use the online form to disclose personal circumstances. Disclosure is necessary if you want to use the facilities and arrangements.
  • Make an appointment with your study adviser if you want to request a facility.

Study delay

  • In case of (threatening) study delay due to personal circumstances make an appointment with the study adviser of your programme as soon as possible.
  • Discuss the consequences for your study planning and the possibilities for study progress with the study adviser.
  • Discuss financial implications and additional support with the student counsellor.

Step 2: Interview with the study adviser

  • An intake with the study adviser of your educational programme follows. 
  • Indicate what limitations you experience based on your experiences so far and what the consequences are.
  • Indicate what support, facilities or adjustments you desire.
  • If intensive support is needed make an appointment for an exploratory discussion at least 6 months before the start of your studies. This includes facilities regarding the accessibility of buildings.

Step 3: submitting a statement

An official statement is required to justify your application for facilities and regulations for personal reasons:

  • for medical reasons: a medical certificate from a GP.
  • in case of dyslexia: a dyslexia statement signed by a psychologist or remedial education specialist.

(we use the criteria of Stichting Dyslexie Nederland (Dutch) )

Step 4: determining and applying facilities

  • Discuss with the study adviser the feasibility of the education you wish to follow, and which facilities and adjustments are possible, necessary and effective.
  • The study adviser will advise and assist you in applying for educational adjustments and/or examination facilities. Upon your request for facilities, the study adviser decides on behalf of the faculty dean for how long and for what provision you qualify.
  • The Examination Board will assess your request for changes in your education (customization).
  • A decision is issued: you get the facility/adjustment or a rejection. If your request is rejected, you have the right to appeal.

Step 5: Realization of facilities

  • The examination bureau regulates the practical organization of your assigned examination facilities.

Step 6: Evaluation and revision

  • Usually, a facility is issued for one academic year.
  • You must apply for a new request every year.
  • If your situation changes, report it to your study advisor, for example in case of study delay or new problems.