See Organisation & Contact

Examination Board SET ME

The examination board for the Bachelor’s programme in Mechanical Engineering and the Master’s degrees in Mechanical Engineering and Sustainable Energy Technology is an independent authority regarding anything that has to do with examinations. The board establishes rules regarding, for instance, exams, graduation, and cum laude-requirements. The board also establishes which students have passed which programme, and it deals with cases of fraud and matters of study progression.

There is General Information about the Board and the Annual Reports
CONTACT The General Information also tells how to Contact the board.

Rules that Apply

Rules that apply in the decisions of the Board

Student Charter SET ME

EER BSc Mechanical Engineering
It includes the Education and Examination Regulation (EER)
> https://www.utwente.nl/en/bscme/rules-regulations/students-charter-eer/

EER MSc Mechanical Engineering (ME)
 > https://www.utwente.nl/en/me/rules-regulations/

EER MSc Sustainable Energy (SET)
 > https://www.utwente.nl/en/set/rules-regulations/

Institutional Student Charter

Reference to the UT-wide rules
 > https://www.utwente.nl/en/ce/rules-and-procedures/students-charter/

Frequent asked questions

Information about each topic in the list can be found in the EER of your specific BSc or MSc program in the specific appendices. The table below provides a reference to the main articles involved from [EER] and [EXAMINATION BOARD RULES AND GUIDELINES]. Both are contained in the Student Charter of Mechanical Engineering.

Exemption

Information can be found in the EER [BSc Article 3.4; MSc ME article 5.7] and in [Regulation for the Examination Board] for BSc [Appendix 3, Rule 12] and MSc [Rule 13 Exemptions]

Extend Validity of Results

Information can be found in the EER [BSc Article 4.7; MSc Article 4.9]

Extra Exam Opportunity

For the BSc program all modules have Assessment Schedules, as described in the EER [BSc 4.4 sub 5]. Master courses have two regular exams per year as stated in EER [MSc Article 5.4].

Start the Internship

Information can be found in the EER [MSc Article 4.7]

Start the Master Assignment

Information can be found in the EER [MSc Article 5.1.1]

Postpone Degree Certificate

Information can be found in the EER [BSc Article 5.2]

Graduation with Distinction

Information can be found in the EER MSc ME [Regulation for the Examination Board, Appendix 3, Rule 11 Graduation with distinction]

Fraud protocol

Committing fraud is an act of deceiving (the teacher/organization). Handling fraud is described in the [Regulations for the Examination Board, Appendix 3, Rule 8 - Fraud].

A fraud incident is reported by the teacher to the Examination Board by mail.
In the mail he or she states the course, the date and time of the incident, the accuse and the student(s) involved.  Furthermore, the teacher explains his or her perception of the situation.
Evidence to be included (not exhaustive list) are the exam, the student’s work, non-accused student work as a ‘normal’ example; all preferably having the pdf format.


Steps of the process

  • Teacher suspects / detects a case of fraud
    The work of the student(s) involved is not assessed  
  • The teacher informs the Examination Board by mail - as described above - and informs the student(s) about his accuse and the reason for delaying the grading
  • The Examination Board studies the materials received and where necessary contacts the teachers and /or the accused
  • The Examination Board takes a decision and informs the parties involved.


How to Approach the Board

writing tips for approaching the Board

General (writing tips)

According to the Dutch Higher Education and Research Act (WHW) the examination board has the competence to deviate from the rules stated in the Education and Examination Regulation (EER) of this university in specific cases. For that students can submit a motivated request which will be decided on by the examination board.

Communication with the Examination Board starts with a mail. You may want information (what if I…), file a request (I would like to…), or make a complaint (I/we have a complaint about…).

In this mail it is important to tell

  1. Who you are: mention your full name and student ID
  2. Study program you follow: bachelor ME, master ME, master SET or bachelor ME-UTVU
  3. Your intention: reason of contact, namely receive Info or make a Request (also see below) or a Complaint (see below)
  4. The topic: to which the EER rule (paragraph) your request refers to, and to which course(s) (include course ID) it refers
  5. Attachments to support your case should be in the pdf format.

A Request

Requests involve a deviation from the rules as prescribed by the EER. Examples of requests are e.g. ‘I would like to have course list which deviates from the program’s lists, because …’ or ‘I would like to start my Master Assignment, but did not yet finish all courses’. More examples are given in the FAQ.
It is advised to consult your study advisor to discuss the viability of your request.

Content of a request

  • Start your request with the question
  • Elaborate on your case with arguments
  • The topic: to which the EER rule (article) your request refers to, and to which course(s) (include course ID).
  • It is advised to discussed your case with the study advisor, please attach his or her advice
  • In nearly all cases your request is supported by information regarding study progress, therefore attach your Study Progress Report (SPO/SVO, download the pdf from Osiris).

The FAQ section has a list of frequent occurring topics for a request with the rules that apply.

A Complaint

Complaints can be made when - in your opinion - the organization does not adhere to the EER or other University rules that apply, or when you do not agree with procedures of a specific course or course examination. Examples are ‘questions of the exam of course XX on date yy-mm-dd required to much time’ or ‘the test did not represent the topics as mentioned in the course description on OSIRIS’.
It is advised to discuss your complaint with either the teacher of the course, the study advisor or with the Program Director (opleidingsdirecteur) to resolve the matter otherwise.
A complaint may be filed on behalf of a group of students. If so, attach a list of student names including their signatures.

Content of a complaint

  • Start your complaint by stating the heart of the matter
  • Elaborate it with your arguments
  • The topic: to which the EER rule (article) your complaint refers to, and to which course(s) (include course ID).
  • If you discussed your case with the teacher, with the study advisor or with the Program Director, please attach his or her advice

If the complaint is made on behalf of multiple students, attach a list of student names including their signature.

Online Assessment (for teachers)

During the lock-down due to the COVID-19 crises, teacher of many courses feel the need to use online techniques for the assessments. Our university has - in a short time - produced multiple documents regarding this way of working. However, finding information can be challenging.  We try to relieve your search efforts by offering a limited set of links to the most important guidelines and (new) rules for the ME/SET teachers.