Student requests

Please note: Approval for change of format of exams can ONLY be given by the examination board.

Legal framework, see:

• R&R BMS  par 6.2.2
• BSc EER  BMS par 3.6.6b
• MSc EER  BMS par. 3.6.6b

Mandatory documents:

• Motivation letter*
• A complete and detailed study progress overview (SVO/SPO) from Osiris
• If applicable: TOP Sport or Art student: decision of CvB (CPO)
• If applicable: declaration of personal circumstances (from study advisor)

* Mandatory data in your motivation letter:

• Student name and last name
• Student number
• Programme you are enrolled in
• Article(s) applicable to your request
• The study unit(s) / module name(s) and code(s)
• The name of the examiner
• Clear substantiation for your request

Please note:
Pending the decision, you must take part in the regular scheduled exam.

Legal framework, see:

• R&R BMS par 6.2.3
• BSc EER BMS par. 4.3.5
• MSc EER BMS par. 4.3.5
• PSP to the EER of your programme (see web page BSc or MSc EER)
  
  Please note that for some programmes only the graduation committee can file a request for Cum Laude for a student! 

Mandatory documents:

• Motivation letter*
• A complete and detailed study progress overview (SVO/SPO) from Osiris
• If applicable: board year: the appointment letter from FOBOS or student association, including the appointment period and proof of the financial compensation
• If applicable: declaration of personal circumstances

* Mandatory data in your motivation letter:

• Student name and last name
• Student number
• Programme you are enrolled in
• Article(s) applicable to your request
• Clear substantiation for your request

There are two types of exemptions:

• an exemption for a (part of a) study unit (component, module or course)
• an exemption in case of moral dilemma in practical exercises

Before addressing to the examination board, you have to fill out the exemption form completely. A separate exemption form must be filled in for each exemption you want to apply for.

Legal framework, see:

• R&R BMS par 6.2.5
• BSc EER BMS par. 2.3
• MSc EER BMS par  2.3

Mandatory documents:

• Motivation letter*
• Acomplete and detailed study progress overview (SVO/SPO) from Osiris
• A completely filled out and signed exemption form (separate form per exemption) 

* Mandatory data in your motivation letter:

• Student name and last name
• Student number
• Programme you are enrolled in
• Clear substantiation for your request
• Article(s) applicable to your request
• The study unit(s) / module name(s) and code(s)

Please note:

• The examiner does not have to decide immediately but can ask you to come back later for the signed exemption form
• The examiner's signature does not mean that the exemption is granted; The examination board decides on the request.
• If you wish to be exempted from the obligation to take part in a specific practical exercise because of a moral dilemma, you can submit a request motivating and substantiating why you could be placed in a moral dilemma by this practical exercise. The examination board will determine, after consultation of the examiner, in what other way you can fulfil the learning objectives.
• The request has to be submitted at the latest 6 weeks** before the start of the study unit in order to receive a decision before the start of the study unit. The examination board may postpone the handling of a late requests until after the end of the (part of the) study unit concerned.
• Pending the decision you are strongly advised to participate in the study unit and to take part in the (next) regular scheduled exam(s)/test(s).

** The 6-week period is set because of the response time for the examination board to prevent unnecessary disturbance of study units such as the falling apart of working groups during a study unit (in several parts of the study unit ) due to the withdrawal of a student.

Legal framework, see:

• R&R BMS par 6.2.6
• BSc EER BMS par. 3.9 & 5.2.2
• MSc EER BMS par. 3.9 & 5.2.2
• PSP to the EER of your programme (see web page BSc or MSc EER)

Mandatory documents:

• Motivation letter*
• A complete and detailed study progress overview (SVO/SPO) from Osiris
• A study plan (drawn up in cooperation with the study advisor)
• If applicable: TOP Sport or Art student: decision of CvB (CPO)
• If applicable: declaration of personal circumstances
• If applicable: board year: the appointment letter from FOBOS or student association, including the appointment period and proof of the financial compensation

* mandatory data in your motivation letter:

• Student name and last name
• Student number
• Programme you are enrolled in
• Articles applicable to your request
• Clear substantiation for your request
• (A list of) the study unit(s)/module name(s) and code(s) you would like extension for
• Proposed period of extension
• If applicable: result(s) of specific (sub)test(s) (incl. date(s) and date of the next regular planned exam/re-sit
• The name of the examiner

Please note:

• The request has to be submitted at the latest 6 weeks** before the start of the study unit in order to receive a decision before the start of the study unit. The examination board may postpone the handling of a late requests until after the end of the (part of the) study unit concerned.
• Pending the decision you are strongly advised to participate in the study unit and to take part in the (next) regular scheduled exam/test.

** The 6-week period is set because of the response time for the examination board to prevent unnecessary disturbance of study units such as the falling apart of working groups during a study unit (in several parts of the study unit ) due to the withdrawal of a student.

Please note that ONLY the EXAMINATION BOARD can GRANT an extra exam opportunity!

In general, each academic year programmes offer two scheduled regular opportunities for all tests within the study units . Article 3.1.5 of the EER mentions: “The possibility of unconditional access to at least one resit must be offered for each study unit in the same academic year. An exception may be made for practical exercises (such as practical classes and projects)”.

However, offering two tests per academic year does not mean an automatic right to participate in two tests per year.

A student may, for various reasons (e.g. personal circumstances) not pass a test or be able to participate in the test. If a student misses a test opportunity (e.g. personal circumstances), this does not automatically entitle the student to another opportunity. The examination board grants such an extra opportunity only in special cases where there would otherwise be serious consequences.

The examination board distinguishes two situations in which students are eligible to take part in an extra test opportunity:

• Students whose completion of their studies depends on one single test.
• A student fails to pass (part of) a study unit due to personal circumstances.

Legal framework, see:

• R&R BMS par 6.2.7
• BSc EER BMS par. 5.2.2
• MSc EER BMS par. 5.2.2 

Mandatory documents:

• Motivation letter*
• A complete and detailed study progress overview (SVO/SPO) from Osiris
• If applicable: TOP Sport or Art student: decision of CvB (CPO)
• If applicable: declaration of personal circumstances
• If applicable (last but one exam): A statement from your thesis supervisor about the expected date for the presentation of your thesis

* Mandatory data in your motivation letter:

• Student name and last name
• Student number
• Programme you are enrolled in
• Articles applicable to your request
• Clear substantiation for your request
• The study unit(s) / module name(s) and code(s)
• The name of the examiner

Please note:

Pending the decision of the examination board, the student must in principle take part in the (next) regular scheduled exam/test. The examination board determines whether the result of the exam/test is valid. This is for the account and risk of the student.

If you wish to compose a individualised Bachelor's or Master's programme, you need to discuss this with the programme management (programme coordinator and/or study advisor) before sending in the request to the examination board. If the programme consists of courses from different programmes, the examination board has to confirm to which programme the individualised programme belongs.

The composed programme needs to have a well-argued cohesion, also related to the intended learning outcome of the programmes involved and the intended subject of the thesis. 

Legal framework, see:

• R&R BMS par 6.2.4
• BSc EER BMS par. 2.4
• MSc EER BMS par. 2.4

Mandatory documents:

• Motivation letter*
• A complete and detailed study progress overview (SVO/SPO) from Osiris 
• A study plan: a table/overview of the regular and new (individualised) programme. In this overview all study units names, study unit codes, ECs and expected completion dates are to be listed. Ideally, the study plan is presented in an Excel spread sheet.
• The main programmes approval (Programme Director or Study Adviser) of your suggested individualised programme

* Mandatory data in your motivation letter:

• Student name and last name
• Student number
• Programme you are enrolled in
• Articles applicable to your request
• Explanation why the individualised programme is relevant to you and how you will fulfil the intended learning outcomes of the programme with the study units of the individualised programme

Bachelor Thesis

The language of tuition of each bachelor's programme is included in the programme-specific part to the EER. The examination board may allow deviations from this rule. A request to that effect should preferably be filed before the start of your thesis work or as soon as possible thereafter.

Master Thesis

The EER specifies the programmes for which the required language of the thesis is English or Dutch. The examination board may allow deviations from this rule. A request to that effect should preferably be filed before the start of your thesis work or as soon as possible thereafter.

Legal framework, see:

• BSc EER BMS par. 1.1.2, 2.2.2 and 2.2.3
• MSc EER BMS par. 1.1.2, 2.2.2 and 2.2.3
• PSP to the EER of your programme (see web page BSc or MSc EER)

Mandatory documents

• Motivation letter*
• Clear substantiation for your request
• A complete and detailed study progress overview (SVO/SPO) from Osiris
• Motivated statement (permission) of the examiner
• If applicable: well-motivated request of the organisation where the graduation project is executed
• If applicable: declaration of personal circumstances

* Mandatory data in your motivation letter:

• Student name and last name
• Student number
• Programme you are enrolled in
• Clear substantiation for your request
• Articles applicable to your request
• The study unit name and code
• Name of the examiner(s)/supervisor(s)

A request for change in minors, electives or prerequisites is to be sent to the programme management team of your programme. Students always have to discuss these matters with the study advisor of their programme.

Minors

see: Minors - Home | Minor & Electives (utwente.nl)

Attention:
The Minor “Leren Lesgeven” and the Educational Module are coordinated by the programme Educatie in Bètawetenschappen (EB). If you have a request regarding this minor, you can submit a request via the relevant student request form to the Examination Board of Interdisciplinary Sciences.

Elective courses and prerequisites

Please contact your study advisor. If, after having discussed the issue with your study adviser, you wish to submit a request for an elective course at a foreign university, please use the application form 'Other'.

Legal framework, see:

• R&R BMS par 6.2.9
• BSc EER BMS par. 4.2.3
• MSc EER BMS par. 4.2.3

Mandatory documents:

• Motivation letter*
• Acomplete and detailed study progress overview (SVO/SPO) from Osiris
• If applicable: proof of traineeship
• If applicable: an overview of chosen courses you will take elsewhere

* Mandatory data in your motivation letter:

• Student name and last name
• Student number
• Reason of postponement
• Ultimate date of the postponement
• Programme you are enrolled in
• Articles applicable to your request
• The study unit(s) / module name(s) and code(s)
• The name of the examiner

If you have a request that does not fit within the subjects of requests mentioned in the overview, you  can still submit a motivated request to the examination board. This request should be supported with as much as possible relevant evidence so that the board is able to make a decision.

Legal framework

To be decided upon by the student.
Please see R&R BMS (6.2.10), BSc EER BMS, MSc EER BMS or PSP to the EER BMS (on web page of the EER).

Mandatory documents:

• Motivation letter*
• A complete and detailed study progress overview (SVO/SPO) from Osiris
• Evidence or support letter
• If applicable: TOP Sport or Art student: decision of CvB (CPO)
• If applicable: declaration of personal circumstances 

* Mandatory data in your motivation letter:

• Student name and last name
• Student number
• Programme you are enrolled in
• Clear substantiation for your request
• Articles applicable to your request
• If applicable: the study unit(s) / module name(s) and code(s)
• If applicable: the name of the examiner

If a student has special (personal) circumstances, that could affect the study, e.g. taking part in exams, the student has to notify the study adviser of the program of these circumstances in a timely manner. The study adviser will then confirm these circumstances in writing so that the declaration can be added to the request. Please note that these special (personal) circumstances have to be directly and uniquely related to the failing or impossibility to sit the test.

Commissie Persoonlijke Omstandigheden = Committee Personal Circumstances.
Please see: Student support fund (StOF)

College van Bestuur = Executive Board
Please see: EB | Home (utwente.nl)