Managing BigBlueButton recordings

If in exceptional cases you are recording a BigBlueButton session in which student(s) are visible, assure you download, transfer and delete the recording according to the instructions below. In case students are not visible, your recording may remain in BigBlueButton.

This page describes the 3 steps for managing your videos that you need to remove from BigBlueButton in Canvas:

Downloading and deleting videos from BigBlueButton
Uploading videos into the UT-Vimeo platform
Embedding videos into Canvas

1. Downloading and deleting videos from BigBlueButton

You can access recordings made with BigBlueButton via the BigBlueButton menu item in your Canvas course(s).

BigBlueButton course navigation link

BigBlueButton conferences are grouped in two parts: New Conferences and Concluded Conferences. Both always display the conference name and description.

Conferences that have a recording, display the arrow icon [1]. To view the recording and additional details, click the name of the conference [2].

View Recorded Conference

To replay the conference, click video [1]. You can also view the duration of your conference recording [2].

Open Recording

1. To download your recording, click the video link [1], right-click within the playback area, and choose "Save video as...".

Properties of downloaded video

The video will have a resolution of 720p with a file extension of .mv4 (MPEG-4 video file). The size will be approximately 150 MB per hour of recording.

The downloaded video does not include any videos shared using 'Share video' option, nor does it include the chat. If you also want all the chat messages, you can seek to the end of the recording in the web page and copy-and-paste the final chat.

2. To remove the recording in BigBlueButton (Conferences) because of the privacy rules, click the Delete button [3].

2. Uploading videos into the UT-Vimeo platform

The University has a Vimeo Enterprise account for storing and sharing videos. To make it possible for all users to access their own video materials, the LISA department developed a portal for this purpose. You can upload and share videos up to 2Gb. If you want to share larger videos, you can send them via “SURFfilesender” to videoteam@utwente.nl.

Dashboard

Go to https://video-portal.utwente.nl and log in via your AD credentials. After you've logged in, you get an overview similar like this:

Via the New video button you can upload videos to the Vimeo portal. You can choose a local file and fill in the Title, Thumbnail, Description, and privacy settings.

The most common privacy settings are:

Anybody – Allow anyone to see the video.
Password – The video can only be accessed via a password. Use this setting for videos that contain evidence of student assessment (for example oral exams) and only need to be accessible for you.
Unlisted – The video is not public, but can be used via an url or embed code. Use this setting if you want to re-use your video in Canvas.

You can enforce that your video can only be embedded on a Canvas page so a viewer has to be enrolled in the Canvas Course. To configure this option set the Video embed field to "Whitelist". After you have uploaded the video you have to add a url, in this case "canvas.utwente.nl" to the whitelist. See the steps below for further instructions.

Via the “>” button under the video thumbnail you can see the video details. Go to the privacy tab and click the Add domain button.

In the popup that appears add "canvas.utwente.nl" and click the Add domain button. The embed code can now only be used on canvas.utwente.nl. Anywhere else you will see

Via the “>” button you can see the video details. Here you see the Link, the H5P link, etc.

Link – The video can be accessed through this link. If you have configured a whitelisting for your video for privacy regulations, don't use this link but only the embed code.

Embed code – Use this to embed your video on a Canvas page as described below.

3. Embedding videos into Canvas

After you have copied the embed code in the video portal, you can embed the video in Canvas with the Embed button in the editor:

Note: if you don't see the embed button you first need to click on the button with the three dots:

After you have pasted the embed code in the popup and clicked Submit, your embedded video will be presented as shown in the picture below. Notice that the standard Vimeo embed code also allows fullscreen mode.