PROCEDURE FOR MASTER’S EXAMINATION ME, COLLOQUIUM AND AWARD OF DEGREE
The programme can proceed to the issue of the master’s degree certificate when the student has met the following requirements:
- At least 6 weeks before the graduation the student contacts the graduation professor in order to determine the graduation committee, graduation date and room. Also see the Graduation Handbook and/or the relevant graduation regulations within the Department;
- The student ensures that the ‘Registration for the Master’s degree award’ form and the colloquium form, countersigned by the graduation professor, are handed in at the Office of Educational Affairs (BOZ) four weeks (20 working days) before the examination;
- BOZ sends the student an e-mail (cc to the graduation professor) with the information of not-yet-completed study phases(s), with the request to check this information within a week. When it’s necessary to make changes the student needs to hand in a "Change of master courses form" or updated version of the course registration form, countersigned by the specialisation coordinator, at BOZ. These forms can be found on the website
- BOZ checks all study data and, when applicable, the forms handed in
- The grades of all courses, except the graduation project, must be handed in at BOZ three weeks before the examination
- If all requirements for passing have been met, BOZ registers the student with Student Services (two weeks before the examination)
- The student ensures that at the time of the graduation he is enrolled for the programme of the UT
- Student Services checks whether the student has met all registration requirements
- BOZ authenticates and registers all the relevant degree certificates at Student Services.
- About one week before the colloquium, the student hands the graduation report in digital form at BOZ. When the rules above have been met and the colloquium has successfully been completed by the student, the student can immediately thereafter sign and receive the degree certificate. The diploma supplement is also awarded. In exceptional circumstances BOZ is not able to hand over the degree certificate in time for the award directly after the colloquium. The degree certificate can be obtained at a later time arranged by BOZ or the Department.
- After the final mark of the examination has been given and procesed by BOZ, the transcript of records is sent to the student as soon as possible. All the forms mentioned above can be obtained from BOZ or can be downloaded from the Mechanical Engineering website: http://www.utwente.nl/me/master_programme/graduate_procedure/