Retrieving Google Apps Mail in Gmail

To be able to retrieve your UT student mail from Google Apps with your own private Gmail account, you will have to follow the steps described down below.


When going through the manual, you will regularly have to perform certain actions. For these, a fixed form of notation has been used in this handbook. References to text on screens are in italics, references to buttons you must click on or data that you must fill in yourself, are in bold.


Due to safety agreements made between the UT and Google, it is necessary to start with turning on the 2-step verification for your account.

Step 1: Settings of your UT Google Apps Mail

Log on to (make sure that you switch from your private Gmail to your UT Google Apps mail).

Click on the settings icon.

Click on Settings.

Step 2: enable POP access

Go to the tab Forwarding and POP/IMAP.

Select Enable POP for all mail.

Select Mark University of Twente Mail’s copy as Read.

Click on Save Changes.

Step 3: Settings of your UT Google Apps Account

Click on your profile image or mail address at the top right part of your screen.

Click on Account.

Step 4: 2-step verification settings

Click on Security in the left menu.

Click on Settings under 2-step verification.

Walk through the steps for turning on the 2-step verification.

Step 5: Setting the Application specific password

Make sure that your 2-step verification is turned on.

Click on Manage application-specific passwords.

Step 6: Creating a password for your private Gmail

Give the application a name (for example Gmail Privé)

Click on Generate Pasword.

Step 7: Copy password.

Copy the generated password.

Step 8: Settings of your private Gmail

Log on to your private Gmail (or switch to your private Gmail if you are already logged on).

Click on the settings icon.

Go to the tab Accounts.

Click on Add a POP3 mail account you own.

Step 9: Your UT mail address

Fill in your student mail address.

Step 10: Your account data

Fill in at username your full student mail address.

Fill in at password the just copied generated password.

Fill in at POP server

Select at Port 995.

Uncheck Leave a copy of retrieved message on the server.

Check Always use a secure connection (SSL) when retrieving mail.

Check Label incoming messages with a chosen label if this is desirable.

Check Archive incoming messages if this is desirable.

Click on Add Account.