Reporting of Irregularities Scheme

The Executive Board of the University of Twente,

considering, in view of social developments, that it is desirable for the university to adopt a scheme on the reporting of irregularities,

has decided to adopt:

The Reporting of Irregularities Scheme University of Twente,

Chapter 1. General provisions

Article 1.1. Definitions

1. In this scheme the following is understood to mean:

a. the university: the University of Twente;

b. suspicion of an irregularity: a suspicion based on reasonable grounds relating to the university or part thereof regarding:

- a serious offence;

- a gross violation of regulations;

- misrepresentations to the accountant appointed for the university;

- a serious danger to the public health, safety or the environment; or

- deliberately holding back information on these facts;

c. superior: the manager of the organisational unit within which there is a suspicion of an irregularity.

2. Employee, or student, is also understood to mean:

a. another person working within the university, such as a visiting lecturer, a student on work placement of temp;

b. a student enrolled in a training programme of the university that is not mentioned in the Central Register Training Programme Higher Education.

Chapter 2. Internal procedure

Article 2.1. Internal report to superior

1. The employee or student who has a suspicion of an irregularity reports this to the superior in question.

2. The superior sends the employee or student who has reported a suspicion of an irregularity a conformation of receipt, which states the reported suspicion of an irregularity and the time at which the employee or student reported the suspicion.

3. The superior referred to in the first paragraph sees to it that the Executive Board is informed forthwith of the reported suspicion of an irregularity and the date on which the report was received.

4. Following a report of a suspicion of an irregularity the superior starts an investigation immediately.

5. In deviation of the provisions laid down in the previous paragraphs, the employee or student can report any suspicion of an irregularity to the Executive Board directly if serious interests are inconsistent with the applicability of these paragraphs.

6. If the report concerns a suspicion of an irregularity committed by the Executive Board or by one or more of its members, the report is made to the Supervisory Board.

Article 2.2. A position

1. Within a period of eight weeks from the moment of the internal report, the employee or student is informed in writing by or on behalf of the superior of a position as regards content on the reported suspicion of an irregularity.

2. If it is impossible to formulate a position within eight weeks, the employee or student is informed of this by or on behalf of the superior and of the period within which he or she can expect this position.

Chapter 3. Legal protection

Article 3.1.

The staff member or student who with due observance of the provisions laid down in this scheme has reported a suspicion of an irregularity, will in no way whatsoever be disadvantaged in his or her position within the university as a result of the report, insofar as he or she acts in good faith and has no personal gain in the irregularity or reporting thereof.

Chapter 4. Entry into force

Article 4.1. Entry into force

This scheme enters into force on 1 March 2005.

Article 4.2. Citing

This scheme can be cited as the Reporting of Irregularities Scheme University of Twente.