Ancillary activities

UT staff members regularly perform ancillary activities, and this is encourged by the UT. Ancillary activities can contribute to the professional development of staff members and strengthen the bonds between the University and society. Moreover, the UT wants to create and encourage activity. Performing ancillary activities fits in with this objective.

By 'ancillary activities' the UT means all paid and unpaid activities that are not part of the job you are performing at the UT. Think, for example, of working with a different employer, a commissionership or advisership for an external organization and activities as a (starting) entrepreneur or free professional practitioner.

Executive positions and adviserships that are directly connected to the job are not considered ancillary activities by the UT. This also applies to activities within the framework of contract research or education in which the UT is a participating party and which are performed as part of your employment with the UT. This type of activities is considered a part of your job at the UT. Lectures and other ad hoc activities that you perform for third parties within the framework of your employment are not considered ancillary activities either. It is sufficient if you make working agreements about these activities with your manager. Non-business activities that cannot have any repercussions for UT interests are not considered ancillary activities either. Examples may include an executive position at the school or sports association of a child.

If you want to perform or continue performing ancillary activities, you are always required to request permission. Your number of weekly working hours with the UT or the extent to which you carry out the ancillary activities is not relevant to this decision. You are always required to report changes in ancillary activities as well.

You can request permission using the 'Ancillary activities' web application. You can find this web application under 'My UT applications'. If you are unsure whether an activity is considered an additional duty, the best course of action is to report it.

You will usually be granted permission for ancillary activities that do not aversely affect your job performance and which cannot harm UT interests. This permission can be requested for a maximum period of four years. If you want to continue the ancillary activities at the end of this year, you are required to request permission again. Only if your main position is elsewhere you can report ancillary activities for an indefinite period.

You can read the rules for additional activities in the Ancillary Activities Scheme University of Twente.

Society requires organizations in the public domain to have transparency and integrity when it comes to ancillary activities. The UT would like to fulfil this wish. The UT has, in concordance with the Ministry of Education, Culture and Science and the Association of Universities of the Netherlands, agreed to provide external parties with insight into ancillary activities for which permission has been granted. This concerns information on the nature of the ancillary activities and the institute for which they are performed.