Absence protocol <2-weeks





Day 1

Reporting sick to manager or substitute manager

Staff member

Practical arrangements for all tasks to be transferred to others, etc.




If applicable: discusses with staff member what work can still be performed (refer to recovery and rehabilitation)

Confirms the sickness report

Makes an appointment for the 1st follow-up contact moment

Reports sickness absence to the registration staff member

Pregnancy-related sickness absence? Yes, report to RC


Sickness absence registration

Registration staff member


1st week

telephone meeting

Manager + staff member

Discuss rehabilitation restrictions and possibilities

Agree on contact moment in week 2

2nd week

Meeting in the workplace

Manager/staff member

Discuss possible replacement or adapted work




Concludes one of the following is the case:


Expected short-term absence <6 weeks


Drafts work resumption plan


Expected prolonged absence >6 weeks



Manager/rehabilitation coordinator

Discussion on the procedure to be followed (prolonged or short-term)

Determine whether or not the company doctor should be engaged

Recovery and rehabilitation


Recovery report to the manager

Staff member

Agree who reports the recovery to the registration staff member


If applicable: cancel working conditions service appointment

Staff member



Recovery registration

Registration staff member

Discuss the developments at work Determine whether the absence could have been prevented; if so, make agreements for the future


Work resumption meeting

Manager/staff member

In case of phased rehabilitation, inform registration staff member with each step


Every change in the situation is to be reported to the registration staff member

Manager/staff member