Approving a purchase request (for the budget holder and mandated people)

As approver (budget holder or mandated person) you can approve or reject a purchase request. If you approve the purchase request, it will automatically be sent to the Procurement department. If you reject the purchase request, it will be sent back to the person who initially filled it in (requester or contact person).

You receive the request for approval in your Outlook mailbox. The application (no-reply@utwente.nl) will send you the following email:

You have to log in in order to view the purchase request. Click on the link under the table. The purchase request form is displayed.

You cannot edit the purchase request (unless you are also contact person) but you can open the attachments.

If you approve the purchase request, it will be sent to the Procurement department and get the status “Approved”. If you reject the purchase request, it will be sent back to the person who initially filled it in (requester or contact person). You are required to explain why you are rejecting the purchase request in the box Approval (mandatory field).