Websites (CMS WebHare)

Website options & request

General guidlines

Websites are created in the content management system (CMS) of the UT, using the corporate identity of the UT. Exceptions can be made for study and student associations and in some situations for collaboration and projects. See the details below.

More information about the goals of this policy and possible exceptions can be found in the domain name policy (PDF file), point 5. This policy is only available in Dutch. The options on this page sum up this policy.

What template/Layout can I get?

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BELOW WE SUM UP ALL DIFFERENT TEMPLATES AND POSSIBILITIES THAT ARE AVAILABLE FOR UT WEBSITES.

Option 1 is the UT default template for everybody.

For institutes (and research groups within institutes) there is a special institute template available. For student associations and projects (in which the UT provides less than 50% contribution to the content) it is possible to make exceptions (such as option 4). 

The following overview illustrates all of the available options:

OPTION 1: DEFAULT UT TEMPLATE, CORPORATE STYLE

The default UT template is available for all departments and projects at the UT. This so-called minisite has an own title at the top and its own menu on the left side. All components (header, footer, social media channels etc.) can be personalized within the possibilities that are offered by the UT template. 

Examplehttp://www.utwente.nl/test/website-default (intranet)

Advantages:

  • Simple: very simple to use and set up, no website knowledge necessary
  • Findable: the website is easy to find on the web (meets all technical requirements)
  • Style: updated to the new UT-style with a huge amount of possibilities for the creation of attractive websites
  • Mobile: fully optimised for the use on mobile devices
  • Connected to the UT news/event system (NEO) (add news from other UT sites with only 1 click)

Disadvantages:

  • Customisability within the possibilities of the UT-style, not possible to program features by yourself

OPTION 2: DEFAULT UT TEMPLATE, INSTITUTE STYLE

Same as the default UT template, but with a logo of the institute (MESA+, TechMed or Digital Society). Other elements of the website also use the color of the institute. Same advantages/disadvantages as option 1.

Examplewww.utwente.nl/mesaplus/meeting/

OPTION 3: DEFAULT UT TEMPLATE in ITC style

Contains in general the same features as the UT template with black menu (option 1), with a couple of differences: white menu on the left, ITC colors instead of all UT colors, and the ITC logo next to the UT logo. 

Example
https://www.gisdeco.nl; available on own domain name and on www.itc.nl/* URL. 

OPTION 4: DEFAULT UT TEMPLATE, CORPORATE STYLE, BUT WITHOUT UT LOGO

Same as options 1, but without UT logon and UT elements to offer a more neutral style. Only available for (student) associations or other projects/events/collaborations where the UT part is less than 50% and if in these cases it would be undesired to use the UT branding. 

Example
www.utwente.nl/test/website-nobranding (also available on your own domain name like www.projectabc.eu)

Advantages:

  • Simple: very simple to use and set up, no website knowledge necessary; you just upload your tekst, pictures and video 
  • Search engine optimalization: website is easy to find on the web (meets all technical requirements)
  • Style: UT logo and footer (blue links) removed to offer a more neutral style. Still the black white UT colours though. 
  • Mobile: fully optimised for the use on mobile devices
  • Connected to the UT news/event system (NEO) (add news from other UT sites with only 1 click)
  • The UT branding elements have been removed

Disadvantages:

  • Customisability within the possibilities of the UT-style, not possible to program features by yourself

OPTION 5: WEBSPACE ONLY, DO IT YOURSELF

Web address and webspace on a UT webserver but without a website. This option is for projects or large events that need to design and build the whole website themselves, for example by using Wordpress or Joomla. Access can be arranged by m-number. Only available for student associations or large projects with less than 50% UT participation. Everything above 50% should use UT design. 

Examplewww.dimensie.utwente.nl (student ass.) or www.geobia2016.com

Advantages:

  • Possible within *utwente.nl and with own domain name
  • Complete design and functionalities created by yourself

Disadvantages:

  • You need to have a knowledge and time to design/build everything yourself
  • No helpdesk available (exept for setting up your webspace) 
  • You need to arrange search engine optimalization and findability of the website completly yourself (for utwente.nl/* this is arranged by the central UT webteam). 
  • Own resposibility to meet all privacy rules (GDPR) and accessibility requirements for government websites.

What URL can I get?

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GENERAL URL STRUCTURE UTWENTE.NL

Websites in the UT content management system (CMS) Webhare start with

  • www.utwente.nl/nl/... [example: www.utwente.nl/nl/designlab] for the Dutch version and
  • www.utwente.nl/en/...[example: www.utwente.nl/en/designlab] for the English version. 

For departments or other units that are part of a faculty the structure is 

  • www.utwente.nl/nl/faculteit/eenheid [example: www.utwente.nl/nl/ewi/dacs]
  • www.utwente.nl/en/faculty/department [example: www.utwente.nl/en/eemcs/dacs]

Search engines like Google prefer this hierarchical structure for better findability.

ADDITIONAL SHORT URL

Additional short URL's are provided. Examples: www.utwente.nl/designlab or www.utwente.nl/researchgroup if available. You decide if this short URL points to the Dutch or English website. Other short URL's are also available on request (also use the form below).

EXCEPTIONS (SYSTEMS, STUDY ASSOCIATIONS, PROJECTS/COLLABORATIONS)

  • Systems have subdomains like canvas.utwente.nl, osiris.utwente.nl of webhare.utwente.nl. 
  • Study/student associations: associations with an own KvK registration in the Nederlands (or recognized by the Student Union) may use the UT services to create an own website like association.utwente.nl or association.nl/.eu/.org etc. The UT will arrange the URL/domain name for you. Please contact SNT to arrange your webspace.
  • Projects and collaborations: projecten and collaborations that are important for the UT but for some reason cannot use the UT style can get a URL (****.utwente.nl or own www.projectname.nl*) together with some webspace. They can set up their own website, for example using Word Press. Please note: buiding an own website also means that you have to know how to implement
    • Privacy rules/GDPR requirements
    • EU accessibility rules for government websites
    • Technical search engine optimization and content search engine optimization (to be not blocked by Google)

If you are not familiar with these laws/regulations/best practices we suggest to use the default UT website in WebHare, which can be used with an own domain name and also with own logo. An additional advantage is that you get support for WebHare: you can call/email/chat or walk by if youhave any questions. Attending a WebHare course helps you to work more efficiently.

*Marketing & Communications decides, on behalf of the Executive Board and in deliberation with the deans and/or scientific directors concerned, if there is an UT interest in the present situation. Think about research collaborations in which the university participates as secretary and a domain name containing UTWENTE.NL is undesirable.

website Request form

Details for option 1: Website in WebHare

For every own domain name we need a to create the email adresses postmaster@<domain>.nl and abuse@<domain>.nl. Who should receive the mails sent to theses adresses?

Do you have an own logo you want to use on that website? 

You can add your own image to the footer area if you have one.

Folders for news and events have to be created by the WebHare admins. Do you want them on your website? If you choose no, they can be added later.

Details for option 2: Wordpress Blog in UT style

The UT Wordpress blog is in UT style, but you can change some minor color/image settings in your blog later.

Details for option 3: Webspace on a server

Please contact SNT (snt.utwente.nl) for website hosting. They can also arrange the user rights to access the files.

These users will get access to the webspace by FTP and can install their own files, for example using WordPress or Joomla. 

For every own domain name we need a to create the email adresses postmaster@<domain>.nl and abuse@<domain>.nl. Who should receive the mails sent to theses adresses?  

For a SSL certificate (secure URL starting with https instead of http) please contact the ICT servicedesk (servicedesk-ict@utwente.nl).

Details for option 4: Short URL for existing WebHare page

Please note: short URL's are often attached to your pages/files in WebHare in your website, in most cases the index file of your website. Therefore: 

  • Do not delete the pages/files in WebHare that have short URL's attached to them. Otherwise the short URL will also be deleted.
  • Want to see what other or short URL's are attached to a page/file? Have a look at the URL History (right mouse button on the file) to see all attached URL's, also to add your own URL's. To download this full list for your website use the menu in the right upper corner.

Contact details

You will receive an automated confirmation message within a couple of minutes. We will process your request as soon as possible. For Webhare sites within utwente.nl this should take up to three days work days, for other sites up to five work days.