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Intranet (UT netwerk only) or login options for WebHare pages

There are different options to hide your pages from search engines or even restrict access and reqire a login for individuals or departements.

Prevent indexing by search engines

This is an admin only option. The WebHare admins can set this up for you per file or folder:

Intranet: Protect files

A few tips in advance:

  1. Different kinds of intranets can be set up in WebHare. Make sure your audience understands that something you publish is an Intranet. You can do this for example with the tile: 'Contacts (intranet)'. This way visitors know directly that the link it not accessible and why. This prevents frustration when they click on something and it does not work.
  2. Do not create a content link from a public page to an intranet page. This will copy the page to a public site, and your content page will be public.

The 2 options for intranets:

Option 1: Access for UT all Accounts



  1. Default-solution: Create a folder with the name 'intranet' (‘intra’ also works), visible in the main menu or a lower level in your website. The content in this folder will automatically be unavailable for people outside of the Campus and will not be added to search engines (You see which which IP addresses are allowed in the picture above). If people are outside the campus they get the option to log in. When off campus, all students and employees can then login to view the content in the intranet or intra folders.
  2. For exceptions: Folders and websites that are not named intranet can also be protected. Online Media can set this up. In this case pass the URL of the folder structure on to Online Media. This option will only be implemented as exception and is not recommended because:
    1. It can cause confusion for users that a link is not accessible, if the URL/Link does not contain the word /intranet/.
    2. If you change only one letter in the URL name, your website is not protected anymore. Therefore, the risk that something goes wrong is very high.
    3. Not everyone has a VPN connection set up on their tablets and smartphones. People outside the UT network will only be able to access the page if they have VPN. There will be no option to log in to access the page.

Option 2: With login for individuals or departments

Two options:

  1. Default solution: Login with UT account (students, employees and x-accounts) is possible and can be set up on an individual level, as well as for whole departments (as defined in the HR system and shown in people.utwente.nl). Also available for distribution groups in Outlook. 
  2. Exception: With an self created user name: create a folder with the name 'intern' or 'secure'. (Do NOT use the name 'intra' or 'intranet', because these folders are automatically protected outside the campus. People from outside the UT will never be able to log in.)

Send the following information to the Online Media department to set up a login:

  1. The URL of the to be protected part, for example www.utwente.nl/faculty/department/secure
  2. Which employee accounts (email or m-number), s-numbers or departments have to get rights. With the second option you can also choose your own invented username and password.