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WebHare tips

Files and folders

Name of a file or  folder

The name can be seen in the web address (URL) of your web page. An extension (.docx, .pdf, .whlink, etc.) is placed after the file name when you create/upload the file. Never remove this extension!

Always use lower-case letters and the minus sign (-). Other signs (such as #$%^&) and spaces do not belong in a web address and may cause problems. We strongly advise you against using capital letters in the name.

Do not change the name (or as little as possible). Other websites or print media may have placed a link to this page. If you change the name, the link no longer works. Therefore you should never include a version number or date in the name of your document if you or someone else would later like to change it, so that you can always keep the same name.

Title of a file or folder

The title can be found on the web page itself. If you do not enter the title of a file, said file can no longer be seen on the website. However, people can still find it via Google. You should therefore remove the file in its entirety if you no longer need it. Otherwise there is a chance that people can still wind up on old pages via Google.

Moving files and folders

Moving (or renaming) files and folders can have major consequences: if someone else has linked to your file or folder, their link will no longer work. You should therefore move as few files as possible if there is a chance that people have stored a link to your page or use it on their website or in their print work.

Index file (file with an arrow in front of it)

Be careful with this file because it is very important. If a folder no longer has an index file, often the entire folder can no longer be accessed and has disappeared from the website. Preferably set a Word document as an index file (via the document properties); this will provide you with more possibilities to use images and formatting on your website.


Keeping Dutch and English separated

Keep the Dutch and English information strictly separated, you can only switch to a different language version of your website via a button in the upper-right corner of the website. This is very important for the visibility – and ranking – in search engines. Do not place English texts on Dutch websites or vice versa.

Dutch and English, both required!

You should also create a Dutch website if your website is entirely in English. One simple page with a short text about your organization containing the most important keywords suffices (keywords: from the discipline, famous researchers, large projects). If you do not have a Dutch page, your website will not be found by people who search the web on the basis of Dutch words.


Use 'internal links' as much as possible when you create a link in WebHare using the button 'new file'.

  • Internal links can only be created if you link to a file in your own WebHare‐environment. Internal links have a major advantage over external links: they automatically change if the file/folder to which they link is moved/renamed.
  • Content links (a specific internal link) show the content of a WebHare page at the location of the content link. Never place the same file in two different locations in WebHare. Place you file once and create a content link if you also want to display it in a different location.

Trimming and cropping images

Never place images directly from your camera onto the internet, because the file is often too large. Various options for reducing the size of an image can be found at > photo/video > trimming and cropping images. One example is, this easy-to-use site allows you to perform image processing such as trimming and cropping without having to install software.

Images from the internet

You cannot automatically use images you have found on the internet on your website. Most images that can be found via Google Images, for example, are protected by copyright (even if this is not stated). The UT has its own set of images in the image bank, which can be found at > photo/video > finding images: UT images. You can also search for images without copyright. However, you do often have to state the name of the photographer.


It is very simple to add videos to your website. First, upload them onto YouTube or Vimeo. Next, you can embed them on the page. How this works is described at > photo/video.


Receiving statistics

Each administrator of a website in WebHare has access to the statistics of their website. The UT uses Google Analytics for this purpose. Via > Manual & Tips > General information > Request statistics.


User rights are simple and can be set at any level. Also, accounts are free. Do not log in using a colleague's account. Rather, request the correct rights for the right person (the whole website or a part of a website). You yourself can give other users rights for WebPack forms that you have created. You can apply for website rights via > Access/Request rights.

Manuals, tips and courses

Various manuals and tips are available at > Manuals & Tips. Courses are regularly offered as well. These are free of charge. Take this opportunity, because it makes working with WebHare easier.