The University of Twente is part of an international community that is using English to communicate; however, English has a wide variety of acceptable forms. This style guide briefly outlines the UT’s preferred language so we can present consistent and professional texts.

Decisions in this style guide are based on the following:

  • Use British English as stated in 3TU. and UT language policies
    (however, some American conventions are also used)
  • Use educational terms used by the European Commission (EC), Association of Universities in the Netherlands (VSNU), and Netherlands organization for international cooperation in higher education (Nuffic).
  • Use forms that are suitable for Dutch and international audiences.
  • Use the most modern standard form.

Write in an assertive and accessible style. Aim to be as clear and concise as possible.

  • Use active rather than passive verbs (A decision was made = The board decided).
  • Avoid nominalization (We have a preference for = We prefer).
  • Avoid tautology (an added bonus = a bonus).
  • Avoid redundancies (It is a fact that many students = Many students).
  • Use parallelism (read texts and discussing lectures = read texts and discuss lectures).
  • Avoid false subjects (There were many students = Many students were).
  • Do not overuse please (please register online = register online).

If you have any questions about this guide, or suggestions for improvement contact onlinemedia@utwente.nl. We will discuss all suggestions at the end of each academic semester.


recommended language

example of use

avoid

Acronyms
Write out in full in the first instance, followed by acronym in brackets without full stops


Use official acronym even if not English


Add an explanation if required



European Credit Transfer and Accumulation System (ECTS)

European Economic Area (EEA)


Provisional residence permit (MVV)


Binding Study Advice (BSA), the first-year continuation decision, is considered…


unofficial English abbreviations

Ampersands (&)

Always use word ‘and’
unless & is part of official name


systems and control

Ernst & Young


systems & control

Ernst and Young

Apostrophes (’)

Use to show possession



In informal text, use to show omission
Do not use for decades


master’s programmes

graduates’ theses


they’re


1970s


Do not use to indicate plurals

photo’s




1970’s

Dates, days, time
Begin days and months with uppercase letters


Indicate range with a dash without extra spaces


Use 24 hour time with a colon


Friday, 1 January 2010



open from Monday to Friday

open Monday-Friday


13:45


1st of January January 1, 2010


between Monday and Friday

Monday until Friday


1.45pm 13:45 p.m.

13.45 hr 13:45 hours

Discrimination

Use gender-neutral language

Use gender-neutral titles


Avoid depersonalizing people



Lecturers need their

chair

alumni

people with physical disabilities

people with visual impairments


A lecturer needs his

chairman chairperson

alumnus and alumna

disabled people, cripples, handicapped

Contact details

Check other organizations official name translations


University of Twente (UT)

a university is any university

the University is an abbreviated form of the University of Twente


Twente University





postal address




campus location or
delivery address


Faculty of Behavioural Sciences



PO Box 217

7500 AE Enschede

The Netherlands


room 123

Spiegel, Building 2


Institute for Behavioral Research



P.O. box


Holland


visiting address

Building Spiegel nr. 2

telephone phone T

facsimile fax F

+31 53 489 1234

or 053 489 1234



email E




For information, email onlinemedia@utwente.nl


e-mail
For information send an email to onlinemedia@utwente.nl


website internet I



URL

Foreign words

italicize foreign words

but not specific names


click opslaan (save)

at Het Roessingh in Enschede


Numbers

Write zero to ten as words

(except decimals, money, pages, percentages, scores)

Use currency symbols

Mark thousands with commas

Mark decimal point with point


five specializations

€3,180

€8,635.50

18,265km

3.85g

2.4 million



€ 3.180,-

€ 8.635,50

18.265 km

3,85 g

2,4 bn

Paragraphs

Use one line return



Do not indent the beginning of paragraphs

Spelling
Use modern British standard spelling

Download the Oxford Dictionary

or use online Oxford Dictionary


adviser

among

behaviour

cannot

catalogue

centre

cooperation

e-learning

email

enrol, enrolment

healthcare

helpdesk

internet

knowledge

labour

learned

login

online

organization

part-time

percent

program for a computer

programme of study

specialize

thank you

workplace


advisor

amongst

behavior

can not

catalog

center

co-operation

elearning

e-mail

enroll, enrollment

health care

help desk

Internet

know-how

labor

learnt

in-log


organisation

parttime

per cent



specalise

thanx

work-place

Quotations

Use double quotation marks


He said, “The class was good”.


Salutations

Use modern forms


Dear staff and students,

Dear Ms Achternaam,

Dear Jan Smith,


Best regards,

Yours sincerely,


Dear students and employees





Greetings

Titles

If desired, retain Dutch titles but italicize to show that they are not English


or use English conventions



Executive Board titles







Academic staff titles






Use Mr and Ms

without full stops



The University of Twente awards undergraduate and graduate science degrees



Prof. dr. ir. A. Achternaam

drs. ir. A. Achternaam



Prof. A. Achternaam, PhD MSc

A. Achternaam, MSc BSc


President

Rector Magnificus

Vice-President


President Anne Flierman said,

Anne Flierman, President, said


Professor

Associate professor

Senior Lecturer

Lecturer

PhD candidate


Mr A. Achternaam

Ms A. Achternaam



a Doctor of Philosophy a PhD

a Bachelor of Science a BSc

a Master of Science an MSc

any bachelor’s programme

any master’s student


Mrs Prof Dr A Achternaam

Prof. Dr. M.SC. A Achternaam



Do not write same qualification twice

drs Achternaam MA















Mrs or Miss
unless preference known

Mr. Mrs. Miss. Ms.


postgraduate