See 2. Live Streaming Lectures

Microsoft Teams Meetings for education

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More information will follow soon. For now, please visit our Solution page or the LISA support page for more information on how to use Microsoft Teams.

Introduction to online lecturing in Microsoft Teams Meetings

Microsoft Teams Meetings supports up to 1000 students per meeting, including the ability to have audio, video, screen sharing, whiteboards, and shared notes. Meetings can be scheduled or can be created ad-hoc. You can meet within a private space or within a team channel. Meetings can also be recorded and saved for attendees to review later. 

Coming up: Integration with Canvas

Microsoft Teams Meetings will have an integration with Canvas, which is currently in development by Microsoft. We will keep you informed about the progress via this webpage.

Demo:
To get an impression of how MS-Teams Meetings integration with Canvas will look like, please click the image below or click here.

How to?

  • How to create a Microsoft Teams Meetings with your students

    Here are the fastest ways to create a Microsoft Teams Meeting with your students:

    Schedule a meeting in advance 

    1. Go to Calendar Meetings button on the left side of the app and select New meeting in the top right corner.

    2. A scheduling form will pop open. Make sure to:

    • Enter a clear title for your meeting (if it is for a class, include the the course name and section).
    • Set the date and time for the meeting.
    • Enter a brief description for the meeting.

    3. Once you've added the meeting details, the next step is to invite students. There are two possibilities:

    • Start typing the name or phone number of someone you want to invite in the Add required attendees box. Select them when they appear in the list. Once all necessary information has been filled out, click Send. Students will now receive an email with a link to join the meeting (as soon as it starts).
    • Another option is to copy the meeting link and send it to your students. Follow these steps to create a shareable link to the meeting:
      • Enter your own email address in the Add required attendees box. 
      • Click Send once all necessary information has been filled out.
      • After sending the meeting, click on it on your calendar in Teams. This will open the meeting details page.
      • In the description field, there will now be a Join Microsoft Teams Meeting link. Right-click on the link, then select Copy Link
      • Now paste the link in a Canvas announcement or email message to your students.

    4. You may want to change the permissions of your students for a specific meeting (e.g. choose who can bypass the lobby, choose who can present). You can make these changes on the Meeting options web page. There are multiple ways to get to Meeting options for a scheduled meeting:

    • In Teams, go to Calendar Meetings button , select a meeting, and then Meeting options.
    • Alternatively, during a meeting, select Show participants  Show participants icon  in the meeting controls. Then, above the list of participants, choose Manage permissions The manage participants icon in Microsoft Teams .

    Start an instant meeting  

    1. Go to Calendar Meetings button on the left side of Teams, then select Meet now Meet now button in the upper right corner.

    2. You'll have a chance to set a few things up before you start your meeting. Give it a title, choose whether you want to use video, and pick your preferred audio source.

    3. When you're ready, hit Join now.

    Your meeting is now up and running—you just need students to join you. To invite students, there are two possibilities:

    • Start typing the name or phone number of someone you want to invite in the Invite someone or dial a number box under People in the top right. Select them when they appear in the list, and they'll get a call right away.
    • Another option is to copy the meeting link and send it to your students. Just choose Copy join info (the button is located next to the Invite someone or dial a number box). Now paste the link in a Canvas announcement or email message to your students. 

    4. You may want to change the permissions of your students for a specific meeting (e.g. choose who can bypass the lobby, choose who can present). You can make these changes on the Meeting options web page:

    • During a meeting, select Show participants  Show participants icon  in the meeting controls. Then, above the list of participants, choose Manage permissions The manage participants icon in Microsoft Teams . 
    Note

    Everyone who attends your Microsoft Teams Meeting will continue to have access to the meeting chat, the recording, and anything else people share in the meeting (like files and meeting notes), even after the meeting ends.

  • How to use Microsoft Teams for group and project work

    Various programs indicated a need to support better online interaction among students, which is essential to motivate students and keep them on track. The current recommended solution, Canvas (Conferences), works well for lectures but is not ideal for more “social” gatherings such as online study groups, tutorials, projects and so on. Meanwhile, UT has switched from Microsoft Skype to Teams since 2020 July. We see the potential of using Teams to support education. This guidance document gives a quick overview of using Teams to support teaching and learning activities.   

    Please be aware that:  

    • Canvas remains the central Learning Management System for UT. We recommend you use Canvas as much as you can (e.g. online lectures) to avoid confusion for students.  
    • Currently, not all features of Teams are enabled and configured by LISA. So, this guide will be gradually updated as the implementation of Teams from LISA progresses.  
    • Teachter interface

      Organize a Team  

      1. Create a Team for a class 
        Teachers can create a Team per course. A Team is a learning hub that brings conversations, content, and meetings together in one place. More information can be found on this page.
      2. Add students to a Team 
        - Teachers can manually add students to a team by following these steps.
        - Alternatively, teachers can share a code with students, which allows self-enrollment: 

      Use Channels to connect your students 

      Channels are collaborative areas within a team to keep conversations organized by specific topics, projects, classwork and so on. Each team has a General channel that is created by default and open to all the team members. Teachers can also create additional channels for: 

      • Q&A  
      • Student group work 
      • Tutorials 
      • Course units or topics 
      • Social activity  

      For more information about Channels, check out this page.

      Create a live online meeting in Channels  

      Teachers can use Meetings in Teams to connect to students using audio, video, and screen sharing. There are two ways to organize a Meeting. 

      Start an instant meeting  

      1. Choose a Channel to start an instant channel meeting. 
      2. In the Posts tab, go to where you type new messages (at the very bottom of the app) and select Meet now:

      Schedule a meeting in advance 

      There are several ways to schedule a meeting in Teams: 

      1. Select Meet, then choose Schedule a meeting button in a chat (below the box where you type a new message) to book a meeting with the people in the chat. 
      2. Click on the Calendar button on the left side of the Team app and select New meeting in the top right corner. 
        - Select a range of time in the calendar. A scheduling form will pop open. Use the ‘Repeat’ option to schedule a recurring meeting with students.  
        - Click Send once all necessary information has been filled out. 

      Note: To easily distribute and invite students, teachers can also share the Meeting link with the students (e.g. via Canvas). After scheduling the meeting, click on it. This will open the meeting details page. In the description field, there will be a Join Microsoft Teams Meeting link. Right click on the link, then select Copy Link to share with students.  

      For more information about Meetings, check out this page.

      Using Microsoft Whiteboard in Teams 

      Microsoft Whiteboard is a digital canvas that allows teachers and students to draw, sketch and write on a shared screen. It makes it easier for teachers to explain complex formulas and equations. It also helps to brainstorm, explain and grow ideas together during an online meeting.  

      Note: Whiteboard integration in Microsoft Teams meetings is powered by the Whiteboard web app. However, the use of the whiteboard is currently limited on Windows 10, Mac, the web version. The Teams apps for iOS and Android can only view whiteboards that have already been created. 

      For more information about the Whiteboard, check out this page.

    • Student interface

      How to get started? 

      1. Open Office.com and sign in with your school email and password.
      2. From your Office.com homepage, click on the Teams app to open right in your browser. 
      3. Select Teams to see which class teams you’re in. If your teacher has already set up the class team and added you, you'll see one or more (depending on how many classes you have) class team tiles. 

      Note: Don’t see any class team tiles? Your teacher may have invited you to join your class team with:  

      • A join code (from the Teams page, select Join or create a team and enter the code)
      • A link (check your email!)

      Communicate in Teams 

      Students can send or read messages in a Chat or Channel and participate Video Meetings (online sessions with teachers and classmates, made for tutorials, study groups, presentations, and whenever students need to learn).  

      For more information, check out this page.

      Collaboration among students (Coming up soon) 

      In the future, students will be able to create their own Teams and Channels, this can be very helpful, for example, for group discussions, working in a project or creating, sharing and editing a document within a group. However, remember that Canvas remains the main communication channel for education 

      To download other guides for students, check out this page.

    If you need more help, check out the Microsoft Teams Help Center.

NEED SUPPORT?

For general questions about Microsoft Teams Meetings, please contact the Service desk ICT. For specific questions on how to use Microsoft Teams Meetings for educational purposes please contact your faculty’s E-Learning Specialist or the TELT team