ENROLMENT REGULATION universitY OF twente 2019-2020

article 1 introduction


Article 1.1 Definitions

Academic Year


the period beginning on 1 September and ending on 31 August of the following year




Act


Higher Education and Research Act  




Allowance per ECTS credit


the allowance per ECTS credit which a student pays for enrolling in a Pre-Master’s programme in accordance with Section 7.57i of the Act




Bachelor’s or Bachelor’s programme

educational programme resulting in a Bachelor of Science degree

 

 

BBC  

Proof of Payment (tuition fees) from a Dutch institute of higher education



Subsidiary student


student enrolled at another institute of higher education in the Netherlands who is taking subjects at the University of Twente  



BRONHO

Database of Higher Education Study Programmes



CROHO


Central Register of Higher Education Study Programmes




DUO

Education Executive Agency



Enrolment  

a student or prospective student who complies with the statutory prerequisites and admission requirements as stated in the University of Twente enrolment regulation may be enrolled as a student at the University of Twente if they have submitted all required documents and have paid their tuition fees



Examination fee


the examination fee for enrolment as an extraneus student as established by the institutional administration pursuant to Article 7.44(1) of the Act




Extraneus


person enrolled at the University of Twente who is only entitled to sit exams or interim exams




First-year student


a person enrolled for the first time as a student for an educational programme at the University of Twente




Higher Education institution

an institute of higher education (a university or a university of applied sciences)



Institutional administration

the Executive Board of the University of Twente


 

 

Institutional tuition fees

the tuition fee as set by the institutional administration in accordance with Section 7.43(1) and Section 7.46 of the Act





Master's or Master's programme

educational programme resulting in a Master of Science degree



Matching / matching activity


an activity offered to prospective Bachelor’s students by the University of Twente aimed at recommending a specialization


 

 

Pre-Master’s programme

a remedial programme for students who cannot yet be admitted to the Master’s programme on the basis of the Bachelor’s degree that they already hold



Prospective student


who has enrolled in an educational programme at the University of Twente through Studielink and who at that time is not enrolled in that educational programme at the University of Twente and does not qualify for a follow-up phase of the educational programme in question




Re-enroller


a student who, at some point in the past, was enrolled as a student at the University of Twente and who has now re-enrolled at the University of Twente  

 

 

SAS

Student Affairs & Services of the University of Twente



Statutory tuition fees


the tuition fees as referred to in Section 7.43(1) and 7.45 of the Act




Student of non-subsidized education

any person enrolled at the University of Twente as a participant in an educational programme provided by the University of Twente, but who is not enrolled as a student or extraneus at the University of Twente on the basis of Section 7:32(1) of the Act. Students of non-subsidized education are either enrolled for a number of courses or enrolled in a non-subsidized educational programme.

 

 

Student loans and grants

grants and loans pursuant to Chapter II of the Student Finance Act

 

 

Student Progress Evaluation (BSA)


(negative) Student Progress Evaluation, issued on behalf of the institutional administration by the Examination Board regarding the student’s enrolment for the educational programme




 UT

 University of Twente

Article 1.2 Status of the regulation

This page comprises the enrolment regulation as formally adopted by the University of Twente. This regulation includes all the university’s web pages to which this page refers. These reference pages form an official part of the enrolment regulation and are leading and binding for the interpretation of this regulation.

Article 1.3 Adoption procedure

The enrolment of students at an institute for higher education is bound by statutory rules. These generally applicable rules are described in Chapter 7, Title 3 of the Act.

Institutes are at liberty to further elaborate on the general rules in accordance with Section 7.33 of the Act. In the event of any conflicts of an institute’s enrolment regulation with the provisions of the Act, the Act prevails.

The enrolment regulation is adopted annually and applies to the following academic year. The decision-making process is as follows: head of the Student Affairs and Services department (SAS) compiles a draft university enrolment regulation which is subsequently discussed in the Legislation and Regulations Platform. A modified version, if applicable, is then put before the University Education Committee. This Committee issues advice to the Executive Board. Next, the Executive Board puts the enrolment regulation to the University Council for a final recommendation. Finally, the Executive Board adopts the enrolment regulation.

The head of the Student Affairs and Services department is in charge of implementing the enrolment regulation.

Article 1.4 Distinction between application and enrolment

There is an important distinction between application and enrolment. Application means that a student has informed the University of Twente by means of a registration (in Studielink) that they wish to follow an educational programme at the University of Twente. The enrolment regulation concerns the rules that apply in order to come to an enrolment that entitles the student to participate in the education provided by the University of Twente and to use its educational facilities.

Article 1.5 Enrolment in subsidized and non-subsidized educational programmes

The regulation distinguishes between two types of enrolment:

  1. Prospective students who enrol for a subsidized study programme as Bachelor’s, Pre-Master’s or Master’s student. This may also be a part-time programme. This category is referred to as enrolment in subsidized educational programmes.
  2. All other enrolments are referred to as enrolments in non-subsidized educational programmes.

This distinction is made for administrative reasons and is linked to the correct registration of students who fall under the regular funding of the Ministry of Education, Culture and Science.

Article 2 enrolments in subsidized educational programmes 

Art. 2.1 Conditions for enrolment

Article 2.1.1 Conditions for enrolment

Prospective students are only enrolled as students of the University of Twente if they can demonstrate having met the following conditions:

  1. The application for enrolment was made through Studielink. To find out more, please see the page Admission / Enrolment process overview.
  2. They have demonstrated that they have met the prerequisites, see Articles 2.1.2 to 2.1.6 of this regulation.
  3. They have met their financial obligation in accordance with the payment procedure adopted by the university, see Article 2.5 of this regulation. Financial obligations also comprise outstanding balances for tuition or examination fees or compensation per ECTS credit from previous years. 
  4. If the student is a non-EEA national, they may submit a valid residence permit in the sense of Section 8 of the Aliens Act 2000. An exception applies to students with Surinam or Swiss nationality. To find out more, please see the page Entry Visa.

Article 2.1.2 Additional conditions for enrolling in a Bachelor’s programme

  1. A student is enrolled if they have met the prerequisite and further prerequisites unless exempt (Sections 7.24 to 7.30 of the Act). 
  2. Students enrolling in the second year of a Bachelor’s programme may not have received a negative Student Progress Evaluation for the relevant programme for a period of three years (Section 7.8b(5) of the Act).
  3. A selection procedure applies to ATLAS and an institutional quota applies to Technical Medicine.  

The specific requirements per educational programme can be consulted on the page Overview Bachelor's programmes

Article 2.1.3 Additional conditions applicable to a University of Twente student enrolment for a corresponding Master’s programme at the University of Twente

When a Bachelor’s student of the University of Twente first enrols in a University of Twente Master's programme that has been set out in the Education and Examination Regulations (OER) of the Master's programme in question as being a corresponding Master's programme, a statement of exam passed or certificate of the relevant Bachelor’s programme must have been issued showing that the student has met the requirements/entry requirements set in the relevant Education and Examination Regulations.

A digest of the Bachelor’s programmes granting admission to the Master’s programmes can be found on page Doorstroommatrix.  

Article 2.1.4 Additional conditions for enrolment in other Master’s or Pre-Master’s programmes

The following admission requirements apply to a first-year enrolment in a Master's programme or Pre-Master's programme at the University of Twente:

  1. The institutional administration has issued a statement that the student may be admitted, finding that the student (a) is in possession of a Bachelor's degree certificate or doctoraal certificate or a Bachelor’s in combination with an obtained Pre-Master’s giving admission or is exempt from possessing a certificate giving admission, whether or not based on an assessment; (b) has met the other requirements of the relevant Master’s programme set for admission in the relevant Education and Examination Regulations.
  2. The institutional administration has issued a statement indicating that the student may be admitted to the Pre-Master’s phase of the Master’s programme. Enrolment then takes place in the relevant Bachelor’s programme.

A digest of the Master’s programmes with corresponding Bachelor’s programmes can be found on the Master programme and belonging Bachelor programme page. 

Article 2.1.5 Additional conditions for enrolment in a joint programme/joint degree

  1. Prospective students who enrol in a joint degree of the university will also be enrolled as students at the other university/universities. This applies only to institutes in the Netherlands (Section 7.3c(3) of the Act);
  2. Prospective students enrolled in a joint programme may, if this has been agreed between the universities involved, pay their tuition fees to the official secretary of the joint programme. The University of Twente receives a statement from the official secretary and the student will be deemed to have met their financial obligations towards the University of Twente;
  3. Agreements made in the context of partnership agreements regarding enrolment and institutional fees made between the institutes, are observed.

Article 2.1.6 Additional conditions for enrolment as an extraneus

A statement of no objection from the relevant programme must be submitted for enrolment as an extraneus.

Article 2.1.7 Lisbon Convention 

The Lisbon Convention on the recognition of national qualifications applies to all enrolment types referred to above, see Section 7.28 of the Act. This convention regulates that students from other countries who are signatories to the convention and in their own country qualify for a Bachelor’s or Master's programme in principle also qualify for admission to a Bachelor’s or Master’s programme at the University of Twente.

Article 2.1.8 on Bachelor’s-before-Master’s rule

A student may only be enrolled in a Master's programme if they can demonstrate that they have completed their Bachelor’s programme. Subjects from the Master’s study programme may only be listed on the Master’s degree if they were passed during enrolment in the Master’s.

Article 2.2 Matching activity

In accordance with Sections 7.31b to 7.31d of the Act, a number of general rules apply to student participation in matching activities. At the University of Twente, the matching activities take the form of what is known as a studycheck. The rules below do not apply to those who submit an application for a Bachelor’s programme that is subject to a selection procedure (admission quota, decentralized selection or selection based on a small-scale and intensive educational programme).

Article 2.2.1 General rules for University of Twente studycheck

  • Every prospective student is entitled to participate in the studycheck, on the condition that they apply for a Bachelor’s programme before 1 May. Please note: there are different deadlines for Psychology.
  • Every prospective student is entitled to a study recommendation based on the studycheck.
  • Participation in the studycheck may be a compulsory component of the enrolment procedure and thus constitute a reason to refuse enrolment in the programme, see also Article 2.2.3 of this regulation.
  • A study recommendation is not binding. It may be an important indicator of academic success but cannot be reason for a rejection.
  • No rights may be derived from the outcome of the studycheck regarding admissibility to a programme. All admission requirements must be met.

Article 2.2.2 Application in Studielink after 1 May 

When a prospective student applies after 1 May, they no longer have the right to participate in a matching activity, but the programme may still offer them the option of a studycheck. If the studycheck is compulsory, it is also compulsory on application after 1 May. See the tab 'Admission & Enrolment' on the overview Bachelors programmes.

A prospective students does have the right to participation in a mathcing activity, even on application after 1 May, in two cases. This exception applies to:

  1. Students who have applied for another Bachelor's programme before 1 May.
  2. Students who were unable to apply before 1 May due to a negative Student Progress Evaluation from another Bachelor's programme.

Article 2.2.3 Compulsory studycheck

Whether or not participation in the studycheck is mandatory is at each faculty’s discretion. At this time, only the Psychology and Creative Technology programmes have a compulsory studycheck.

Students who failed to participate in a mandatory studycheck on time without valid reasons may be denied entry to the educational programme. The programme in question will determine if the reason is valid. Valid reasons at least include:

  1. Students who have applied for another Bachelor's programme in Higher Education before 1 May.
  2. Students who were unable to apply before 1 May due to a negative Student Progress Evaluation from another Bachelor's programme.
Article 2.3 Starting dates

Article 2.3.1 Fixed starting dates

Students cannot start an educational programme at any moment during the year. The University of Twente has fixed starting dates, i.e.:

  • 1 September for Bachelor’s programmes.
  • 1 September and 1 February for Master’s programmes.

Please note: prospective students wishing to enrol in a Master’s or Pre-Master’s in February must first contact the Student Advisor of the programme in question to see whether it allows for enrolment on 1 February.  

These starting dates also apply to students who are already enrolled as an extraneus student or who are not fully enrolled and who want to enrol as a Bachelor’s or Baster’s student (not an exchange student).

Article 2.3.2 Different starting dates

1. Enrolling in the Master’s during the year

Students who complete their university Bachelor’s or Pre-Master’s degree in the course of the academic year and wish to enrol in a university Master’s will be enrolled in the university Master’s from the first of the month following the pass date. The student may then take and complete Master’s subjects in consultation with the relevant Master’s programme. However, a feasible examination programme can only be guaranteed from the next starting date. Students who obtain their university Bachelor’s degree in June or July, are enrolled in the Bachelor until August and are enrolled in the university Master’s from 1 September.

2. Switching during the year

Students enrolled at the University of Twente from 1 September or 1 February who want to switch educational programme during the academic year, will be enrolled from the first of the month, if admissible. The request may be submitted by completing a form on the website or at the Student Services desk.
This option does not apply to the Technical Medicine or ATLAS Bachelor’s programmes.

3. Enrolling in a second educational programme during the year

Students enrolled at the University of Twente from 1 September or 1 February who want to enrol in a second educational programme during the academic year, will be enrolled from the first of the month, if admissible. The request may be submitted by completing a form on the website or at the Student Services desk.
This option does not apply to the Technical Medicine or ATLAS Bachelor’s programmes.

Article 2.3.3 Retroactive enrolment is not possible

Enrolling retroactively for the entire academic year is not legally possible. It is possible to be enrolled during a month from the first of that month, except in October.

Article 2.3.4 Exceptions to the above rules

Students may only start at times during the year other than those times and situations described above in the event of special circumstances (e.g. as a result of force majeure) and at the discretion and with approval of the Head of the Student Affairs and Services department. An application for enrolment that is submitted after 1 September will result in enrolment per the first of the month in which the application is submitted if all other requirements for enrolment have been met and following permission by the Head of the Student Affairs and Services department. These exceptions will be documented.

Article 2.3.5 Duration of the enrolment

Section 7.32(4) of the Act stipulates that enrolment applies to an entire academic year. If enrolment takes place during the course of the academic year, then the enrolment applies to the remainder of the academic year.

Article 2.4 Application deadlines

Students must be enrolled before a fixed starting date (see preceding section). To ensure students are enrolled on time, the application must be made on time. These application deadlines may vary per study phase and educational programme. These can be found on the pages to which the hyperlinks below refer. 

Applications submitted after these deadlines will not be handled.

Article 2.5 Tuition fees and payment

Article 2.5.1 Statutory rules

Chapter 7, Title 3(2) (Personal contribution) of the Act contains the rules relating to the students’ individual contribution. The following topics are discussed there: tuition fee obligation, examination fee obligation; statutory tuition fees, institutional tuition fees, payment of tuition fees and exemptions.

Article 2.5.2 Tuition fees and allowance

The statutory tuition fees are established every year by the Minister of Education, Culture and Science in the regulation Financiën Hoger Onderwijs (Funding higher education). The rates for the various educational programmes at the University of Twente can be found on the Overview tuition fees page.

1. Statutory rate

Students who meet all of the following conditions are entitled to the statutory rate:

  1. The student is enrolled in a funded educational programme at a university or university of applied sciences.
  2. The student is a national from one of the EU countries, Norway, Switzerland, Iceland, Liechtenstein or Surinam. The student meets the nationality requirements if they are a family member of an EU citizen living in the Netherlands or if they have a residence permit entitling them to a Dutch student grant.
  3. At the start of the academic year, the student has not yet obtained a similar diploma for a funded educational programme. That means that the student does not have a Bachelor’s degree when enrolling in a Bachelor's programme and does not have a Master’s degree when enrolling in Master's programme.

Exceptions are made for a number of categories. The student will never pay more than the statutory tuition fees if:

  1. The student has obtained a degree (either Bachelor’s or Master’s) but is following an educational programme in the area of education or healthcare. To determine whether an educational programme is a healthcare or educational programme, the student can consult the Central Register of Higher Education Study Programmes (CROHO) at DUO. 
  2. The student has started a second educational programme during the first programme and has followed this educational programme without interruptions, even after obtaining a degree for the first programme. Also see Article 2.5.3.4 of this regulation.

2. Allowance per ECTS credit

Students who are enrolled only in the Pre-Master’s programme have to pay per ECTS credit.

3. Institutional rate

Students who do not meet the requirements to qualify for the statutory rate or the allowance per ECTS credit will be charged the institutional rate.

Article 2.5.3 Additional schemes for tuition fees

1. Halving of statutory rate in first year

Students who meet all of the following conditions are entitled to a halving of the statutory rate for one year (12 consecutive months):

  1. Students who meet the conditions for the statutory rate in accordance with Article 2.5.2 of this regulation.
  2. Students who from the 2018-2019 academic year will start an educational programme for the first time at an institute for higher education.
  3. Students taking a Bachelor's programme (Pre-Master’s are excluded).

2. Halving of statutory rate in second year  

Students who meet all of the following conditions are entitled to a halving of the statutory rate in their second year:

  1. Students who meet the conditions for the statutory rate in accordance with Article 2.5.2 of this regulation.
  2. Students who from the 2018-2019 academic year will start an educational programme for the first time at an institute for higher education.
  3. Students taking a Bachelor’s or Master’s teacher training programme.
  4. A student who starts a Bachelor’s teacher training programme in the 2018-2019 academic year will be eligible for a fifty-percent reduction of the tuition fees in the 2019-2020 academic year.
  5. A student who starts a Bachelor’s programme in the 2018-2019 academic year will first be eligible for a fifty-percent reduction of the tuition fees at a Master’s teacher training programme in the 2021-2022 academic year.
  6. Students taking a teacher training programme are entitled to a fifty-percent reduction of the tuition fees for no more than two years. That means that when a student has followed a Bachelor’s teacher training programme and has been awarded a halving of the statutory rate for two years, the student will not be entitled to another two years of tuition fees reduction when following the Master’s teacher training programme.

3. Transitional arrangement increased institutional rates

With effect from the 2019-2020 academic year, the institutional rates will be increased. The University of Twente wants to prevent students who started a Bachelor’s or Master's programme prior to 2019-2020 being faced with unexpected extra costs. For that reason, a transitional arrangement was set up. In the transitional arrangement, the students in question will pay the former rate including the regular annual increase of €125 (Bachelor’s) or €250 (Master’s) instead of the increased rate.

The student is entitled to the transitional arrangement if:

  1. The student began a Bachelor’s or Master’s programme in the 2018-2019 academic year or before. The student will then be allowed to complete the educational programme in question at the former rate, including the annual increase.
  2. The student began a Pre-Master’s programme in the 2018-2019 academic year or before. If the student transfers in the 2019-2020 academic year to the accompanying Master's programme, the student will qualify for the transitional arrangement and will be allowed to complete the Master's programme at the former rate, including the regular annual increase. 

A student is not entitled to the transitional rate if:

  1. The student switches to another Bachelor’s or Master’s programme from or during the 2019-2020 academic year. In that case, the new rate will apply to the newly chosen programme.
  2. The student whose enrolment is terminated temporarily and who returns during or after the 2019-2020 academic year. In that case, the new rate will apply to the programme chosen or re-chosen.

4. Tuition fees for a second Bachelor’s or second Master's

Students who are going to follow a second Bachelor’s or Master’s programme without interruption, who started during their first Bachelor’s or Master’s programme, have to pay the statutory tuition fees (if the other requirements for statutory tuition fees have been met). They may, after completing their first degree programme, complete their second degree programme at the statutory rate.

If a student has already completed a funded educational programme at a Dutch institute (Bachelor’s or Master’s), they must pay the institutional tuition fees for the second Bachelor’s or Master’s programme, regardless of whether the statutory or institutional tuition fees were paid for the first Bachelor’s or Master’s. The following exceptions apply:

  1. All educational programmes in the field of Education or Healthcare. These educational programmes may be followed at the statutory rate as a second Bachelor’s or Master’s programme if the first educational programme was not in the field of education or healthcare and if all the requirements for the statutory rate have been met. This also applies if the second educational programme was started after the first had been completed. The University of Twente makes an exception for the following educational programmes:
    a. 56553 BSc Health Sciences
    b. 50033 BSc Clinical Technology (Technical Medicine)
    c. 68509 MSc Teacher Human and Social sciences
    d. 68404 MSc Education and Communication in the Exact Sciences
    e. 60033 MSc Technical Medicine
    f. 66851 MSc Health Sciences
  2. University of Twente students who qualified for the statutory rate during their first Master's programme will pay an institutional rate to the amount of the statutory rate for their second Master's programme. The following conditions apply for taking a second Master's programme at the University of Twente at an institutional rate amounting to the statutory rate:
    a. The scheme only applies to second Master's programmes.
    b. The scheme only applies to students who have completed their first Master's programme less than three years before.
    c. The scheme applies to consecutive study in funded education, i.e. consecutively or with an interruption but not in parallel.
    d. The scheme only applies to students who qualified for the statutory rate for their first Master’s.
    e. The scheme only applies to students who have followed and completed their first Master’s at the University of Twente.  

Article 2.5.4 Tuition fee set-off or exemption

If the following conditions have been met, tuition fees may be set off or exempt.

  1. If the student is enrolled at another institution of higher education and has paid the statutory rate there, the University of Twente will accept a BBC. When enrolling in the ATLAS Bachelor’s programme, the student has to pay any difference in tuition fees.
  2. If the student is enrolled at another institution of higher education and has paid the institutional rate there, the student cannot be enrolled at University of Twente with a BBC. The student at the University of Twente must then pay tuition fees again for the enrolment in question. Other agreements made in that context between the institutes are observed.
  3. Students who have to pay the institutional rate and who enrol in a joint degree – with the University of Twente providing a joint educational programme with one or more other Dutch institutes of higher education – may be enrolled with a BBC if the student was first enrolled at one of the other institutes.
  4. If the student is enrolled in a Pre-Master’s at another institute of higher education and has paid the compensation per ECTS credit there, proof of the compensation paid will not be accepted as a BBC on enrolment in a Bachelor’s or Master’s programme.
  5. If the student is enrolled in a Master’s at another institution of higher education and has paid the statutory rate, a BBC will be accepted on enrolment in a Pre-Master’s programme.

Article 2.5.5 Payment options tuition fees

Tuition fees can be paid in a number of ways. See the Overview tuition fees page. Dutch legislation stipulates that non-EEA students must pay tuition fees in one instalment, in advance. To find out more, please see the Entry Visa page.

1. Payment per authorization
The rules for authorization can be found on the page: Conditions payment by authorization.

2. Payment by instalments

Students may opt to pay their tuition fees in instalments. The amounts and payment dates can be found on the page: Instalment tuition fee.

Article 2.6 Proof of enrolment and student identity card

If the enrolment of a student is complete, the student will receive a student identity card.

  • The proof of enrolment as issued by the Institutional administration states the surname and first initials of the student, date of birth, student number, the period of enrolment, the programme and the type of enrolment and is valid for the relevant academic year. Student can download this in Osiris Student or request for this document at Student Services.
  • The student identity card as issued by the Institutional administration states the surname and first initials of the student, a passport photo, student number and the library code and is valid till de-enrolment.
  • Students may request a duplicate of their student ID card. The student must then pay a fee of €10.

Rules for obtaining and using these documents can be found on the page Student / Library card.

Article 2.7 Renewal of enrolment

Article 2.7.1 Timely request for renewal of enrolment

Enrolment is valid for one academic year. Students who do not enrol for a following academic year will have their enrolment terminated automatically. To prevent automatic termination, students (Bachelor’s, Pre-Master’s or Master’s) must submit a timely request for enrolment:

  • before September if they wish to start per 1 September (Bachelor’s, Pre-Master’s or Master’s) 
  • before February if the wish to start per 1 February (Pre-Master’s or Master’s) 

Students must also meet their payment obligations on time each year. See Article 2.5 of this regulation.

Article 2.7.2 Changed or unchanged renewal of enrolment

The difference between a changed and an unchanged renewal of enrolment is specified on the page Re-enrolment. The procedure to be followed can also be found there.

Article 2.7.3 Exceptions to renewal of enrolment for Pre-Master’s programme

Once a student’s enrolment for a Pre-Master’s programme has been terminated, it is not possible to re-enrol for the same Pre-Master’s.

Article 2.8 Termination of enrolment

The procedure to terminate enrolment can be found in Section 7.42 of the Act.

Article 2.8.1 General rules for termination of enrolment

If an enrolment is not terminated prematurely either by the student or the university, the enrolment will automatically terminate on 31 August of the current academic year.

A student’s enrolment may be terminated at their own request. The following rules apply:

  1. Students may submit a request for de-enrolment. The enrolment will be terminated on the first day of the month following the one in which the request was submitted. This also applies to students who complete their programme during the academic year – the enrolment may only be terminated at their own request.
  2. The request for de-enrolment and refund of tuition fees must be submitted through Studielink.
  3. The request to terminate will not be granted before checks have been made that a student to whom the University of Twente has granted a BBC, has also terminated enrolment at the other institution of higher education for which the Proof of Tuition Fees Paid was used for a second enrolment.

More information on the de-enrolment procedure can be found on the page De-enrolment.

Article 2.8.2 Terminating enrolment due to illness or special circumstances

Students may submit a request for de-enrolment for the relevant academic year due to illness or special family circumstances. The enrolment will be terminated on the first day of the month following the month in which the student could not participate in educational activities. The request for de-enrolment due to illness or special circumstances must be substantiated by a statement from a doctor or a student counsellor.

Article 2.8.3 Termination of enrolment by the institute 

The institute may terminate the enrolment in the following cases:

  1. At the request of the institutional administration if, despite due notice, the student has failed to pay their statutory tuition fees, institutional tuition fees, examination fees or compensation per ECTS credits. Termination of enrolment may take effect from the second month following the notice (Section 7.42(2) of the Act).
  2. At the request of the institutional administration if the student has demonstrated that they are unfit for a future career in the relevant field due to their conduct or statements (Section 7.42a of the Act). Enrolment will be terminated from the first of the month following the request from the institutional administration.
  3. At the request of the examination board by the institutional administration if the student is guilty of a serious cheating infraction (Section 7.12b(2) of the Act). In the case of cheating, enrolment may be terminated for a maximum of one year. If the cheating infraction is serious, then enrolment may be terminated permanently. Enrolment will be terminated from the first of the month following the request of the examination board.
  4. At the request of the institutional administration if the student does not abide by the University of Twente house rules and disciplinary measures (Section 7.57h of the Act). Enrolment will be terminated from the first of the month following the request from the institutional administration.
  5. At the request of the institutional administration if the student is given a negative Student Progress Evaluation during the academic year. Enrolment will be terminated from the first of the month following the month in which the negative Student Progress Evaluation was established.
  6. At the request of the institutional administration in the event of the student’s death. Enrolment will be terminated from the first of the month following the month of death.
  7. At the request of the institutional administration if the student exceeds the maximum enrolment term for the Pre-Master’s programme during the academic year. The maximum enrolment term for the Pre-Master’s programme must be included in the TER of the corresponding Bachelor’s programme. Enrolment will be terminated from the month following the month in which it was established that the term had been exceeded.  
Article 2.9 Refunding tuition fees

The procedure to refund tuition fees can be found in Section 7.48 of the Act.

Article 2.9.1 General rules for refunds 

If enrolment is terminated in accordance with Article 2.8.1, Article 2.8.2 and Article 2.8.3 to item 6 of this regulation, the student is entitled to a refund of one twelfth part of the applicable annual tuition fee for each month remaining until the end of the academic year. If enrolment is terminated in July or August, then the student in question will not be entitled to termination of payment of the instalments or to a refund of the tuition fees paid for those months.

More information on the refund of tuition fees procedure can be found on the page Refund of tuition fee and examples.

Article 2.9.3 No refund in the case of Pre-Master’s and extraneus

  1. Students who are enrolled in a Pre-Master’s programme pay an allowance per ECTS credit and are not entitled to a refund.
  2. Terminating an enrolment as an extraneus during an academic year does not entitle the student to a refund.

Article 3 enrolments in non-subsidized educational programmes

Article 3.1 introduction

Students of non-subsidized education are those who are enrolled at the University of Twente as participants in one of the educational programmes provided by the University of Twente, but who are not enrolled as a student or extraneus at the University of Twente on the basis of Section 7:32(1) of the Act. Students of non-subsidized education are either enrolled for a number of courses or enrolled in a non-subsidized educational programme.

Enrolment of these groups in the central education enrolment system Osiris is recommended because these groups use the university’s facilities, requiring central enrolment.

Article 3.2 Enrolment of course participants

A course participant is a person not enrolled at another Dutch institute of higher education who wishes to follow subjects or a post-initial educational programme at the University of Twente. The course participant reports to the relevant educational programme. The educational programme determines the amount of the course or tuition fees. 

The course participants’ category consists of registrations in the following educational programmes:

Article 3.3 Enrolment as Bijvakker (subsidiary student )

A subsidiary student is a student who, based on an enrolment at a university of applied sciences or university, has the possibility to take subjects (and sit exams) at an institute other than the one for which they have paid tuition fees. The Bachelor’s or Master’s subjects in which they are participating are part of subsidized educational programmes.

Subsidiary students must include the following in their enrolment request:

  1. A complete filled out Application form Subsidiary Student;
  2. A valid ID;
  3. Proof that tuition fees have been paid to the student’s primary institution for the relevant academic year (in dutch called as BBC).

For more information about enrolment as subsidiary subject student, please see: Registration Bijvakker (subsidiary student).

Enrolment in a subsidiary subject for a programme at the University of Twente may be refused based on capacity restraints and/or any knowledge gaps that the student may have. Requests may be submitted throughout the year except by students who wish to take a progress minor. They must enrol through www.kiesopmaat.nl and observe the deadlines referred to there. If the programme agrees, the student is enrolled from the first of the month. Both students who pay the statutory rate to the first institute and students who pay the institutional rate may be enrolled as subsidiary students.

Article 3.4 Enrolment 4-TU

4-TU students are students from Delft University of Technology, Eindhoven University of Technology, Wageningen University and University of Twente, participating in one of the six joint Master’s programmes. The student will be enrolled as a Master’s student at one of the institutes and as a subsidiary student at the other institutes. A digest of the 4-TU Master’s programmes is available on the website 4-TU Federation. It also contains a description of the enrolment procedure per programme.

Article 3.5 Enrolment of incoming exchange students

Incoming Exchange students are enrolled at a foreign institute with which the University of Twente has an exchange agreement and who take a number of subjects, an internship or a final thesis project at the University of Twente. Incoming Exchange students do not have to pay tuition or course fees to the University of Twente. For more information about this programme and enrolment, please see: Incoming Exchange Students.

Article 3.6 Post-initial accredited enrolments

3.6.1 Master’s Geo-information Science and Earth Observation

The Master’s programme Geo-Information Science and Earth Observation is offered by the Faculty of Geo-Information Science and Earth Observation (ITC). Information about the enrolment procedure can be found on the website M-GEO. The enrolment rules that apply to the Faculty of Geo-Information Science and Earth Observation (ITC) are included in the Admission & Enrollment Policy.  

3.6.2 Risk Management Master’s programme 

The Master’s in Public Management is offered by the unit Professional Learning and Development of the Behavioural, Management and Social Sciences faculty. Information about the enrolment procedure can be found on the website Risk Management.

Article 3.7 Other rules for non-formal enrolments

De-enrolment, termination of enrolment, proof of registration and student identity card

  1. Students may de-enrol throughout the year. They can indicate if they wish a refund of any Proof of Tuition Fees Paid.
  2. A registration automatically ends on 31 August unless it is terminated prematurely.
  3. The student identity card as issued by the institutional administration states the surname and first initials of the student, a passport photo, student number and the library code and is valid till de-enrolment. 
  4. Students may request a duplicate of their student ID card. The student must then pay a fee of €10.
  5. Exchange students receive a proof of registration. The proof of registration states the surname and first initials of the student, date of birth, student number, the period of registration, the programme and the type of enrolment, and is valid for the relevant academic year.

Article 4 compensation, hardship clause, objection procedure and citation 

Article 4.1 Compensation

Anyone making use of educational or examination facilities without being enrolled as a student must pay compensation due to wrongful use of these facilities. Compensation amounts to 10% of the tuition fee for each month that the person in question was not enrolled. The number of months for which compensation is payable is equal to the period starting with the month in which wrongful use was made of facilities until the month in which the individual in question is properly enrolled at the university.

Article 4.2 Hardship clause

The institutional administration may, at its discretion and under very special circumstances, deviate from this enrolment regulation if a decision in accordance with the provisions of this regulation would result in a patently unfair situation.

Article 4.3 Complaint, objections and appeals

If students or prospective students disagree with the decisions based on the enrolment regulation, the first basic principle is to see whether the student(s) involved and the Student Affairs and Services are first able to resolve matters between them. Only when that proves impossible, may students submit a formal objection.

For information about the complaints procedure, see the Complaint, objection, appeal page.

Article 4.4 Citation

This regulation may be cited as the "Enrolment regulation University of Twente”.