Hybrid working (hybride werken) | Service Portal

Language:

At the UT, you can work hybrid. This means that you can carry out your work partly on campus and partly from home, if your position and activities allow it. Hybrid working offers space to combine work and private life and contributes to sustainable and healthy working. At the same time, the campus will remain the place where we meet, collaborate, share knowledge and build our academic community. That is why working on campus is the starting point within the UT. Here you can read what hybrid working means in practice.
Would you like to view the formal agreements and conditions? Then consult the Hybrid Working Regulations in the Staff Manual.

Working on campus is the basic principle

The campus is your primary workplace. Here you will work together with colleagues, meet students and participate in activities that contribute to cooperation and connection within the university. That is why you work at least 60% of your weekly working time from your primary place of work. The rest of the working time you can work from home (or sometimes from another location) if your work allows it. Hybrid working is a possibility within the UT, not an automatic right. The nature of your work and the cooperation within the team are leading in this.

Agreements on hybrid working

Together with your supervisor, you make agreements about hybrid working. The work, cooperation within the team and accessibility are central to this. You record the agreements you make and discuss them regularly, for example during the annual appraisal.

Working hours and accessibility

Hybrid working is about where you work, not when you work. The working hours and agreements that apply within the UT therefore continue to apply, regardless of whether you work on campus or at home. During your work schedule, you are reasonably available to colleagues, students and other work relations. You do not have to be available outside your work schedule. Only if you have an on-call service or if something can reasonably be expected of you, it may be necessary for you to be available.

A healthy and safe home office

When you work from home, it is important that your workplace is healthy and safe. A well-equipped workplace helps to work pleasantly and prevent physical complaints. Before you make agreements about hybrid working, you should therefore go through the workplace scan. This scan helps you to set up your workplace in an ergonomic way. The UT supports you in this. You can request facilities for your home office via the Service Portal. Do you have questions about the design of your workplace? Then you can ask for advice from the prevention officer (HSE coordinator) of your faculty or service.

Home working allowances

If you work from home, you can make use of the allowances that apply within the UT for working from home. To be eligible for this, register your working from home days in MyHR.

Important to know:

For a working day, you will receive either a home working allowance or a commuting allowance.
The amount of the homeworking allowance and internet allowance follows the Collective Labour Agreement for Dutch Universities.
The internet allowance is paid monthly.

Working safely and responsibly

Even when you work off-campus, you remain responsible for the safe handling of information and data. The same rules for information security, privacy and knowledge security apply both on and off campus.

Do you work from home or at another location? Then make sure you:

works via EduVPN;
does not use unsecured Wi-Fi networks;
use the UT-managed laptop;
handles personal data, research data and confidential information with care;
follows the guidelines for information security and privacy.

Working (partly) from abroad

Do you want to work from abroad? Then it is good to know that specific rules apply to this. This has to do with taxation, social security, labor law and information security, among other things.

Do you live as a cross-border commuter in Belgium or Germany?

If you live abroad and work partly from home, this can have consequences for your social security. If you structurally work 25% or more from home, this means that you are socially insured in your country of residence. This follows from European laws and regulations. If you are not (or no longer) socially insured in the Netherlands, this will have consequences for health insurance, AOW accrual, child benefit, disability insurance, etc. In this situation, the university is also obliged to pay social security contributions for you in your country of residence.

Exception for 25% or more working from home abroad

There is a Framework Agreement specifically for cross-border hybrid working (teleworking). Many European countries, including Germany, have signed this framework agreement. This means that employees who meet the conditions and telework from the country where they live up to 50% of the total working time can still be covered by Dutch social security.

An exemption application must be made to the Social Insurance Bank (SVB) for this. Therefore, in this situation, but also in all other situations where you work 25% or more of your working hours outside the Netherlands, always contact the HR department of your unit or email services-hr@utwente.nl.

Do you want to work temporarily from abroad for private reasons?

Temporarily working from abroad for a longer period of time (e.g. several consecutive weeks) for private reasons is generally not possible.

This is possible in exceptional situations, for example when you have to be temporarily close to a seriously ill family member. However, conditions apply to this:

you need permission from your manager in advance;
HR assesses whether it is possible;
you submit a 'Working abroad' application in advance via MyHR;
the period is a maximum of 30 consecutive days;
the application must not have any adverse consequences for the UT in terms of taxes, social security, right of residence or additional costs.

When is hybrid working from abroad not possible?

Hybrid working in which work is done partly from the place of work and partly from abroad is not allowed, except for cross-border workers who also work 1 or 2 days a week from their country of residence (see the information for cross-border workers above). You also cannot independently decide to work from another country.

Do you have to work from abroad for a longer period of time or structurally because this is part of your work, for example for fieldwork or a research project? Then take a look at the working abroad page for the procedure and conditions.

Learn more

Would you like to know more about hybrid working or would you like support in working in a healthy, safe and pleasant way? Then take a look:

Hybrid Working Regulations (Employee Handbook)
Home office
Cybersafety
Knowledge security
Employee well-being

Or ask your question via: Ask HR

Courses and training

Career Development Centre
Course finder,
Goodhabitz e.g.: Remote Working; Optimizing your home office; Online Teamwork.

External links

Toolbox hybrid working (Arboportaal)

Contact

For questions, please Use the ‘Ask HR’ section on myhr.utwente.nl; or contact the HR secretariat at +31 53 489 8012.

For ideas, comments, or changes to this page, please email webteam-hr@utwente.nl

Last edit: 15 July 2026

Hybrid working