Finalising the master's examination
To be able to graduate, your final thesis needs to have been approved by your thesis supervisors. At that point, you will be given the so-called 'green light' to start organizing your graduation colloquium and all official events. At this stage, the fact that you have completed all courses and finalised your thesis needs to be officially determined. This is performed by the Psychology programme's study adviser on the instructions of the Psychology Examination Board. This process is called the master's examination and comprises the official determination by the Examination Board of you having fulfilled all master's programme requirements.
Following the 'green light' meeting, you and the examination board will agree on a date and time for your colloquium. Next, you are to complete the 'Psychology Master's Examination Registration' form and to have it signed by all parties involved. Upon submission of this form, the Educational Affairs Office will reserve a room for the colloquium. Should you have any special preferences with respect to the room and/or its facilities, report them, so the Office can keep them into account when reserving a room. Be aware, however, that the Educational Affairs Office has no say over what rooms are available, so it is possible that it is unable to meet your request.
The official completion of your master's programme is formed by a colloquium (presentation) on the research you performed. At the end of this meeting, you will be presented with your diploma and will be awarded the degree of Master of Psychology. Your list of marks will be mailed to you at a later date.
The colloquium is open to the public, so you may certainly invite family and friends. The colloquium consists of a presentation and of answering a number of questions on the topic of your research. These questions can be asked by the supervisors, but also by anyone else attending. Following the presentation, your supervisors will retire to determine your grade and to write up a list of marks. After they have deliberated, they will return to the room and announce your grade. You have 45 minutes for the colloquium, including the time for questions and discussion.
It is recommended that you have a practice session in the room reserved a few days prior to the colloquium, so you can check whether all equipment is in working order. This can best be done during a break. Consult with the building manager in advance.
No later than 15 working days prior to the envisioned date of your colloquium, you are to report to the programme's Educational Affairs Office and submit the completed 'Psychology Master's Examination Registration' form. Should you fail to do so, the arrangements for your graduation cannot be completed in time and your colloquium will be postponed. Upon submission of the form, the Educational Affairs Office will verify whether all marks have been registered and whether all courses have been awarded a satisfactory grade. Should you have followed additional courses or an additional internship and would like to have this stated on your list of marks, please report this to the MPS Educational Affairs Office staff. The Office will draw up your master's diploma and arrange for the announcement of the colloquium on the basis of the information listed in the 'Psychology Master's Examination Registration' form and your data as registered in the register of births, deaths and marriages. You are to yourself inform any external board members and your own friends and family.
You are to state on the form whether the report may be archived in the UT library. Should the report not be confidential, the MPS Educational Affairs Office will submit the report to the University Library. Should it be confidential, the Educational Affairs Office will itself retain the report.
Arranging the colloquium when you only need to complete the thesis:
Should you have passed all interim examinations and you just need to complete your thesis, you can present yourself to the Educational Affairs Office to start arranging the colloquium from the moment your supervisors have given you the 'green light' on the basis of their meeting on the draft version of your thesis. The Educational Affairs Office needs at least 15 working days to reserve a room and arrange for the announcement. Also during this period, your request to graduate will be submitted to the examination board.
Arranging the colloquium when you still need to sit an interim examination:
Should you as yet need to pass an interim examination, the date of this examination is the date from which you can start arranging the colloquium. However, you will need to observe a period of no less than 15 working days, as this is the period reserved for the correcting of an interim examination. In this case, too, the Educational Affairs Office needs this time to reserve the room, while the examination board needs to grant its (provisional) approval to the request to graduate. This approval is provisional, as some results are still out. Note: You would do well to schedule your colloquium somewhat further into the future in this case, as you are still awaiting some results. In the worst-case scenario, too close a date could mean that you would need to cancel the colloquium because it turned out you failed the interim examination.
The role of the examination board is limited to resolving any conflicts that may arise. In by far the majority of cases, the decision whether a student passes or fails is a simple administrative issue. The Educational Affairs Office verifies whether all requirements have been fulfilled.
The examination board may confer the 'cum laude' distinction on the master's diploma. The board conforms to the standards as laid down in the Teaching and Examination Regulations (also refer to www.utwente.nl/psy).