Visa and residence permit

What are my rights and obligations in the Netherlands?

Visa and residence permit. Before arrival. If you have right of residence, you have to abide by several rules and obligations as determined by law. For more information, see the Brochure

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What are my rights and obligations in the Netherlands if my family also resides in the Netherlands? 

If you and your family have right of residence in the Netherlands, you as main resident have to abide by several rules and obligations as determined by law. For more information, see the Brochure family members

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What is the difference between an academic guest researcher and an academic researcher as knowledge migrant?

A knowledge migrant is appointed as staff member and receives a salary from the University of Twente.

An Academic Researcher has a guest agreement with the University of Twente. This category is required to have sufficient financial means to support themselves during their time as a guest of the University. An academic researcher is required to have a higher education diploma that allows access to a doctoral degree programme.

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Can I apply for an Authorization for Temporary Stay (MVV) myself?

You cannot apply for an MVV yourself. The University of Twente will conduct this procedure.

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How long does the procedure to apply for a visa and residence permit take?

It takes a maximum of three weeks after the complete application for Entry and Residence has been submitted to the Immigration and Naturalization Service.

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What is the V-number?

This is the alien registration number. It is a client number you'll receive from the Immigration and Naturalization Service and is acquired as soon as a procedure is initiated. The V-number is listed in the letters from the Immigration and Naturalization Service as well as on the back of the residence permit. If you call the Immigration and Naturalization Service, they will ask you for this number.

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What are the costs of an application?

The costs (charges) that the Immigration and Naturalization Service incurs while processing applications are passed on to the rates. To view several categories of charges amounts, click the following link: charges rates.

The University of Twente will pay the charges at the first application. For all subsequent renewal applications the costs are to be paid by the person involved.

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What do I have to do before arriving in the Netherlands?

If you intend to stay more than year you are required to have your birth certificate translated by a certified translator and to legalize the translation by a responsible authority.
Arranging accommodation. More information can be found at the Housing University of Twente website.Taking out travel insurance.

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What do I have to do after arriving in the Netherlands?

In case of a stay longer than 90 days the University will conduct the Entry and Residence procedure.

Upon arrival the residence permit can be picked up at the nearest Immigration and Naturalization Service desk.

Next you will have to register at an address in the Persons Database in the municipality that you're going to live in. You will also undergo a tuberculosis examination.

The University of Twente will supervise this project together with you.

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What do I have to do when leaving the Netherlands?

Upon expiry of the residence permit and when leaving the Netherlands, the following steps must be taken:

- deregistration from the personal records database of the municipality in which you live;

- termination of healthcare insurance

- return of residence card to the Immigration and Naturalization Service.

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Can I use a valid Dutch residence permit to travel within Europe without a visa?

With a residence permit in a Schengen state you can visit another Schengen state without a visa. The following countries are part of the Schengen area

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How long may I stay outside the Netherlands with my valid residence permit?

No longer than six consecutive months if you have a specific or indefinite permit.

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When can I apply for an indefinite residence permit?

When you have had right Dutch right of residence for five consecutive years.

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Renewal or adjustment of the residence permit

When do I have to apply for a renewal of my residence permit?

The Immigration and Naturalization Service recommends submitting the application for renewal three months before your current permit expires, in connection with the legal processing time of three months. If this is not possible for some reason, it is recommended to submit the application as soon as possible when it becomes known that the employment or the hosting contract is being extended.

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My residence permit has expired. Can I still apply for renewal?

You can still apply for a renewal. A residence gap may occur.
A residence gap is an interruption of the stay. This has consequences for the application of an indefinite residence permit or the application for naturalization. You will only incur a residence gap if you do not submit a renewal application in time without a valid reason.

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The Immigration and Naturalization Service will always ask why your application was not submitted in time and will assess whether the late submission can be attributed to you.

If the residence permit has been expired for more than 2 years, you are no longer able to apply for renewal. You have to apply for a new residence permit. This can mean that you have to return to your country of origin because a new Authorization for Temporary Stay is required.

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I have applied for renewal and want to go on holiday. Can I do that?

If your current residence permit is still valid on the day of your return to the Netherlands, you can travel normally. You are required to have a valid travel document (a passport, for example) and to take your valid residence permit with you.
If your current residence permit has already expired and you have not yet received a new residence permit, you have to apply for a return visa before you go away on holiday. See here for more information on the return visa.

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When do I need my return visa?

You are required to have this when you have to travel and enter the Netherlands at a time when your residence permit is expired and a renewal application has been submitted. See here for more information on the return visa.

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My residence permit has expired. Can I stay in the Netherlands?

If you cannot submit a renewal application or adjustment of the right of residence status, it's possible that you may be applicable for an application search year. See conditions search year graduate/highly educated person

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My residence permit has expired. When do I have to leave the Netherlands?

If you no longer have a valid right of residence in the Netherlands you have to leave the country as soon as possible. If you do not submit an application of renewal or adjustment of your residence permit, you risk an entry ban.

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What to do with the residence document if the residence permit has expired and I am leaving the Netherlands?

You are required to hand in the residence document at the nearest Immigration and Naturalization Service desk or send it by mail to:
IND Bureau Documenten
PO Box 7025
8007 HA Zwolle

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How can I acquire a new residence document after a loss/theft/damage?

You can use the application for replacement, renewal or first application for aliens' document form found at https://ind.nl/documents/6010.pdf

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Which changes do I personally have to inform the Immigration and Naturalization Service about?

As soon as there is a change in your residence status, for example a different employer, a change in financial means or the income, or a private situation, you can inform the Immigration and Naturalization Service through the notification form Notification form.

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Can I apply for a search year as a graduate student or as a highly educated person?

Consult https://kdw.ind.nl/KnowledgeRoot.aspx?knowledge_id=FAQ2_ZoekjaarKomen

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When can I apply for an indefinite residence permit?

When you have had Dutch right of residence for five consecutive years.

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Family

Can I take my family members with me to the Netherlands?

This is possible for your married/unmarried partner and child or children. Office Foreign Employees will assist you in the application.

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Can my married/unmarried partner work in the Netherlands?

Your married/unmarried partner may work on the basis of the residence status with family member. A work permit is not required. Which documents do I have to legalize for use in the Netherlands?

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If you are staying in the Netherlands for longer than four months, the following documents have to be translated by a certified translator and legalized by the responsible authorities:

- diploma- birth certificate(s)- marriage certificate

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How can I get the documents translated and legalized?

Consult the website of the embassy in your home country.

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How can I get a residence permit for my child born in the Netherlands?

As soon as the passport has been issued, contact the Office for Foreign Employees They will assist you in this.

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Accommodation

How can I arrange accommodation?

Information about renting a room/apartment is available at the Housing University of Twente website.

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I am moving. How do I submit a change of address?

The change of address has to be submitted to the municipality where you live. As soon as this change has been processed, the Immigration and Naturalization Service has also been informed of the new address details.

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 Healthcare insurance

Do I have to have healthcare insurance in the Netherlands?

The holder of the regular specific residence permit is required to be sufficiently insured for healthcare costs. The University has a collective insurance contract with Menzis for people employed by the University. More information on Dutch Health Insurance.
An employee working at the University of Twente on the basis of a scholarship, their own financial means or a salary from a different employer is required to take out a private health insurance. It is recommended that you take out healthcare insurance at www.aon.com or www.oominsurance.com.

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Practical information

What is the Citizen Service Number (Persons Database)?

This is a unique personal number for anyone who is registered in the Persons Database. The Persons Database contains the personal information of inhabitants of the Netherlands and of persons abroad who have a relationship with the Dutch Government.

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How do I get a Citizen Service Number? (Persons Database)

After complete registration with the municipality in the Persons Database (BRP) the Citizen Service Number is mailed to your home.

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When can I open a Dutch back account?

You can open a Dutch bank account as soon as you have travelled to the Netherlands and received a Citizen Service Number from the municipality.

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Am I eligible for the 30% ruling?

See the 30% ruling for more information

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Driver's licence

A driver's licence that has been issued outside the Netherlands is not automatically valid in the Netherlands. You can contact the municipality where you live to gain insight into this.
More information can be found at https://dloket.enschede.nl/loket/producten-en-diensten/omwisselen-rijbewijs-buitenlands?utm_campaign=dloket&utm_source=webfinder

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Can I apply for housing allowance, care allowance, childcare allowance and child allowance?

An application for these allowances has no consequences for the right of residence. The Tax and Customs Administration determines whether you are eligible for an allowance. You have to apply for them yourself via the Tax and Customs Administration www.toeslagen.nl

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Where can I find more information on living in the Netherlands and working at the University of Twente?

More information  can be found at International Applicants.

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Information for citizens with a nationality from the EU/EEC countries

More information on this can be found at EU citizens

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