General
I have to do an internship, what do I have to do?
What subject are you interested in? Find a company that suits that topic.
Sometimes your specialization coordinator can help with a contact person. If you have questions you can visit the internship coordinator during the consultation hours.
I’ll be doing my internship within the Netherlands. Do I still have to register in Mobility Online?
Yes, registration in Mobility Online is mandatory. Without a registration your grade will not be registered in Osiris.
How long does it take to have steps in the workflow done by the internship coordinator?
It depends on when you register in Mobility Online. At least once a week everything is checked in Mobility Online. It’s possible that your registration will be approved within one day, but it can also take a week.
Where can I get a document stating that I have to do an internship as part of my education?
Please contact the Internship Office: internship-me@utwente.nl
Should my internship be in the same discipline as my specialization?
No, your internship should be either in Mechanical Engineering or in Sustainable Energy Technology (depending on your programme).
What if my question isn’t listed here?
Check the manual (on CANVAS), or contact the Internship Office: internship-me@utwente.nl
PROCEDURE - 'BEFOREHAND'
I've registered in Mobility Online, but I don't have access to the CANVAS site. Did I do something wrong?
You can enroll in CANVAS via this link: https://canvas.utwente.nl/enroll/XCJAX3
Who will be my supervisor?
Mechanical Engineering: discuss this with your specialzation coordinator
Sustainable Energy Technology: you can find a supervisor for your internship yourself. This for example could be a teacher specialized in the subject.
I have filled in the proposal form, but it is still not ‘Approved’ in Mobility Online. Why not?
Do you meet the entrance requirements (40EC in Osiris)?
Did you upload a signed proposal form?
If both answers are ‘yes’, and you waited more than a week -> contact the Internship Office: internship-me@utwente.nl
My company wants me to sign a contract. What should I do?
When doing an internship with an external organisation some formalities may require signed agreements such as a contract. Only the UNL contract is accepted by the UT.
We will get it signed by the Managing director of our Faculty and will send you a scan of it by e-mail.
I sent an application letter to a company, but I didn’t hear anything. What should I do?
Did you send your letter to a general email address? Then it can sometimes take a while before you get an answer. If it takes longer than X weeks, you can also call the company to ask if your letter has been received in good order.
procedure - 'during'
My external supervisor tells me that my report has to be confidential. What should I do?
More information about confidentiality of reports can be found on www.utwente.nl/en/et/student-mobility/documents/ and on the Internship Canvas page
Do I have to write a report?
Yes you do! More details on the deliverables can be found in the Internship manual.
pRocedure - 'afterwards'
What do I have to hand in?
Send the following deliverables to internship-me@utwente.nl within one month after the end of your internship:
- Internship report
- Reflection report
- Public abstract: ½ A4 of text. This information will be published on CANVAS and shared with prospective interns. Please note that this is not a typical academic summary. The text should mention the company where you did your assignment and should describe what you did during your assignment and your personal experiences during the internship, and the accompanying picture should be related to your internship. The content you provide will be placed as is, so do not include any personal details such as your student number.
You have to send the report yourself to the UT supervisor. Don't forget to send a copy to the company.
I have finished my internship, but I can’t see a mark in Osiris. What should I do?
Has your UT supervisor assessed your report/internship and handed in a mark sheet to the Internship Office?
The assessment form is probably at the Office of Educational Affairs ('BOZ') ready to be processed.
Going abroad
I will probably do my internship abroad. Are there any scholarships available?
Any questions you might have regarding eligibility for scholarships or the scholarship procedure, please check out the International Office pages. If your questions aren't answered there, please contact studyabroad@utwente.nl .
I have questions about the scholarship. Who should I contact?
Please check out www.utwente.nl/en/study-abroad/study/. If your answer is not there, please contact studyabroad@utwente.nl .
Where can I have my Learning agreement and/or Grant Agreement signed (documents which are used in the Erasmus Scholarship application procedure)?
Via the Internship Office: internship-me@utwente.nl
Fill in the form as completely as possible.
Page 1: Name and email of the UT contact person (= internship coordinator)
Page 3: Responsible person in the sending institution --> Name, Phone number and Email of the Departmental Coordinator (= internship coordinator)
Where can I have my “Verklaring onderwijsinstelling” (to claim your OV-kaart expenses during your stay abroad) signed?
Via the Internship Office: internship-me@utwente.nl
Fill in the form as completely as possible. The dates should be the same as you have entered in Mobility Online.