FAQ

FAQ Sharepoint

What is SharePoint?

SharePoint is a system based on the Internet that helps you share information regarding a project, meeting, or document with other users in your department, project team, or organisation, both within the campus and beyond it. For more information, please refer to the LISA Catalogue of Products & Services.

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How do I log on to my SharePoint site?

Use this link to log on to SharePoint: https://SharePoint.utwente.nl. Sign in using your AD\username and password, or using ICT-account@utwente.nl and your password.

The ICT-account is M<number>, S<number> or X<number>.

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How do I create my own SharePoint site?

Once you are logged on to SharePoint, you can launch the signup form for your own site by clicking the ‘Request a new sitecollection’ button.

· Once the form is sent, you will immediately receive a confirmation email.

· It will take several minutes for the site to be created; you will then receive a second email containing all of the necessary information.

If you check the ‘Support needed’ box, you will receive an information email listing the costs and dates for a two-day SharePoint course at Explain-IT in Hengelo.

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Where can I find the terms and conditions for using SharePoint?

The terms and conditions for using SharePoint are outlined in the LISA Catalogue of Products & Services.

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Who is responsible for the validity of the data I share via SharePoint?

The owner of every site is responsible for the content on their site.

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Is there an easy way for me to add notes?

OneNote has been integrated in SharePoint.

OneNote is also a Microsoft Office application, and also exists as a tablet or smartphone app.

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Do I need Microsoft Office to use SharePoint?

No, you do not. Microsoft web apps ensure that you can open and edit files within the web browser. However, not having installed MS Office will result in some limitations.

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How can I invite people to view my site?

Simply press ‘share’ in the site’s upper right corner.

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What should I do if I need help?

Consult the FAQs on the LISA FAQ site and the Sharepoint website; these may answer some of your questions.

You could also sign up for a two-day course at Explain-IT in Hengelo.

If you are interested in this course, you can make it known via the form you use to request your SharePoint site by checking the ‘Support needed’ box, or by contacting the LISA Service Desk. You will then be sent information regarding the course’s costs and dates.

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Which Internet browsers does SharePoint support?

SharePoint 2013 works best with Internet Explorer (version 8 or up), Google Chrome, Mozilla Firefox, or Apple Safari. It has also been optimised for use on tablets and smartphones. A select few options only work when used with Internet Explorer.

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What is SharePoint’s data classification?

SharePoint’s data classification is in line with the UT’s regulations regarding data classification, the University of Twente Classification Guideline Regarding Information and Information Systems (Dutch only). Currently, only the ‘standard’ and ‘sensitive’ classifications can be used.

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What is the difference between a TeamSite and a ProjectSite?

The TeamSite template creates a site for teams to use to store, sort, and share data. TeamSites are used to store long-term routine data for departments, and short-term information regarding special projects that involve several departments.

- The standard features for TeamSites include a ‘Notebook’, a Discussions List, and a place to store documents, a Documents Library.

A ProjectSite enables people in an organisation to collaborate on smaller projects effectively. This allows project managers to quickly get a good idea of what is happening with the project, and project members to quickly see how their work fits in with the overarching whole. ProjectSites provide the various project members with access to relevant data, documents, and discussions, and allow them to share these.

- ProjectSites are made using the ProjectSite template, and their standard features include a ‘Notebook’ (OneNote), a Discussions List, a place to store documents, a Documents Library, and a planner.

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What is the difference between a site and a page?

A site is a collection of content that can consist of various pages, lists, and documents. A page is a single page on a website that can contain content of some kind.

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