Archive UT

Regulation and Manuals

The University of Twente is committed to managing its records effectively and efficiently, in all formats. It does so in order to meet legal and regulatory requirements, to protect the rights and interests of its staff, students and stakeholders, to meet best practice standards, and to continue to maintain the organizational memory of the University.  The Cultural Heritage Inspectorate of the Ministry of Education, Culture and Science supervises the care of our archival collections.

Regeling Archiefbeheer

The university’s record management is bound by rules. The most important one is the University of Twente Record Management Regulation 2015. This regulation is a translation of the Dutch laws and regulations for those in charge of record keeping within our university. Based on this regulation, LISA has created instructions for committees, chairs, faculty boards, and student associations. The Regulation Record management and the instructions can be found here (partially in Dutch).

Basis Selectie Document

Dutch Universities agreed on the Basis Selectie Document (only available in Dutch), which is an important part of records management. This scheme is a practical tool for protecting the organisation’s interests by ensuring that records are kept for as long as they are needed for business purposes, and are disposed of, if necessary, in a correct and secure way in line with legal and regulatory requirements. Please contact a Record Manager to get some help to understand this document and apply it to your specific situation.

Manuals

During time, Archive staff have written a number of manuals for specific collections (only available in Dutch). It attemps to explain archival principles and practices and intends to help you as an employee in small archives. Of course, we can provide more general advise on a wide range of records issues including advising on records retention and helping to identify long-term archives among your department’s paper and digital files. For further details, please see our contact page.