In some countries it is difficult to get hold of original invoices and other proof. That is why the UT uses a different reimbursement scheme for these countries. If you go on a business trip to one of these countries, you are entitled to a standard travel allowance for expenses incurred during the business trip. This reimbursement excludes expenses for overnight stay. The latter expenses will, just like with trips to all other countries, only be reimbursed upon submission of the original invoices.
The standard reimbursement is made up of several components. Each component is expressed as a percentage of the amount for miscellaneous expenses included for that specific country in the Tarieflijst logies- en overige kosten bij dienstreizen buitenland per1 april 2018 (Price list for accommodation and miscellaneous expenses incurred on foreign business trips): (only in Dutch).
Hourly component (small expenses): 1.5% of the amount for miscellaneous expenses for every hour of the business trip.
Breakfast allowance: 12% of the amount for miscellaneous expenses for every period from 06:00 to 08:00 falling within the business trip.
Lunch allowance: 20% of the amount for miscellaneous expenses for every period from 12:00 to 24:00 falling within the business trip.
Dinner allowance: 32% of the amount for miscellaneous expenses for every period from 18:00 to 21:00 falling within the business trip.
Please note: the dean may decide that claiming standard travel allowance is not allowed for a specific trip because of subsidy regulations. In such case, the regular reimbursement scheme applies and the UT only reimburses the expenses you can prove to have incurred.