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Logging in to the miscellaneous expense web application


By means of the following steps you can access the 'Statement of miscellaneous expense' web application


Click on 'English'.

At 'User name' enter the m-number and the associated password.


Press the button .



Press 'Expense statement foreign traveling and misc. exp.'.



Entering statement of miscellaneous expense


Select the option 'Miscellaneous expenses' and press 'Next'.

If your claim concerns a project funded with endowment and investment income, you must send the PDF form that you receive by mail together with the original receipts to the financial department of your faculty or department.


In other cases it is recommended that you keep the original receipts until the claim has been approved.


Fill in the information and press 'Add attachment(s)'.



Explanation

ØAll fields with a * are required fields and must be filled in.

Ø'OFI Project number': the first time you enter data, this field is blank; the next time you enter a statement of miscellaneous expense, this will be filled in with the previously entered OFI number. This can be overwritten, however.

ØIf you wish to claim several expenses, you can do this via .

ØAn attachment must always be added.

Via 'Browse' you can add one or more PDF file(s). Only files in PDF format are permitted.






Changes can still be made to the statement of expense via 'Change items'.

Press the button 'Next'. An overall summary of the submitted statement of expense will then appear.

You now have a final opportunity to change the statement of expense via 'Change'.

You complete the statement of expense by clicking 'Save' . After 'Save' the statement of expense can no longer be changed.



You will see the statement of expense number. You can now submit a further statement of expense with the button 'Submit new Statement of Expense'. If you do not wish to submit another new statement of expense, you can click 'Exit' .

If your claim concerns endowment or investment income, the following message appears.

You will then immediately receive email confirmation of the entered statement of expense.



In the attachment you will see details of your entered statement of expense.




If your claim concerns a project funded with endowment or investment income you will then receive a PDF attachment that you must submit together with the original receipts to the financial department of your faculty or department.

Example of the extra attachment for a project funded with endowment or investment income.



After the statement of expense has been reviewed you will receive one of the following mails.

This depends upon whether the statement of expense is approved or rejected.

In the case of an approval you will receive the following mail.

In the case of a rejection you will receive the following mail.

The first arrow indicates the reason for rejection.

With the second arrow, you can make a change to the statement of expense and resubmit it. However, you must add the attachment(s) again and will receive a new statement of expense number.