UTEducationStudent infoProgrammesEMSYSCourse programmeCoursesProcedure final project preparation and final project

Procedure final project preparation and final project

Important notice:

Starting from September 2023, the new course code (202300070 final project) is going to replace the old ones (201600017 final project preparation and 201900200 final project) for registration of master thesis.

Procedures to be followed during your master’s thesis project

  1. The student will carry out an embedded systems related thesis project in a research group of Electrical Engineering or Computer Science, e.g. ICD, DMB, CAES, DACS, PS, RaM, RS, FMT. See https://www.utwente.nl/en/eemcs/research/#institutes.
  2. Approximately three months before the start of the graduation project the student should contact a staff member of the ongoing research in which the student is interested for a final thesis (see 1).
    A final project in a company is possible, but it must also be a research oriented assignment. Furthermore you need explicit approval of your UT thesis supervisor (full professor or associate professor) of one the research groups before the start of the assignment. Also some other rules are important, e.g. The defense of the thesis is in public, the final report can be confidential only for a limited time, and an accreditation committee of the programme always has access to the final report. This committee has signed a confidentiality agreement. The examination committee also has access to a confidential report.
  3. For students who register the master thesis before September 2023, the graduation project starts with the final project preparation (10 ec; course code 201600017) as preparation for the final project (30 ec; course code 201900200). For students who register the master thesis after (including) September 2023, please use the new course code 202300070 final project (40 ec).
  4. You must have no more than 10 ECs still to complete, other than the thesis project. Another requirement is that all compulsory courses shall be finished before starting a master thesis.
  5. The UT thesis supervisor will compose a graduation committee. The graduation committee is formed by a minimum of 2 examiners. At least one is a senior examiner of the research group where the student does his/her final project. The second examiner is from another research group of computer science or electrical engineering. The second member may also be an examiner from a research group of the TU Delft or TU Eindhoven. For the precise rules, see the Education and Examination Regulations 2023-2024.

The master’s thesis project:

Reigstration of master thesis before September 2023:

-          Final project preparation (course code 201600017, 10 EC)
-          Final project (course code 201900200, 30 EC)

Reigstration of master thesis after (including) September 2023:

-          Final project (course code 202300070, 40 EC)

Note: assessment form of master thesis can be downloaded on this page.

Final project preparation

You have to register in Osiris for the final project preparation. See the course information in the course catalogue for more information. You can write a separate report or you can integrate the result of the final project preparation in the report of the final project. Discuss the choice with your thesis supervisor.

Final project (steps to be taken before, during and after the final project)

1. Registration of the final project
You should register your final project in the Mobility Online system before the start of your master’s thesis project and upload your form within 6 weeks from the start of the final project. 

Choose the Standard registration and fill in the open fields.
Note: in the form you are asked to fill in the "course code" (this is: 201900200 or 202300070). The "second course code", "third course code" and "fourth course code" are only present to cause confusion? Leave these three fields open.
Note: The Extended registration form is required if the project is outside the university,

After submitting your registration you will receive an email, which may confirm that your registration is complete. Alternatively it may inform you that there are omissions or errors in your registration. In the latter case, please correct these omissions/errors.

2. Approval of the start of the final project 
An email is sent from Mobility Online. In the Standard Registration it is sent when the Application Form is uploaded (and the student has fulfilled the conditions) and in the Extended registration it is sent once the master data has been entered (and the student has fulfilled the conditions).

3. The planning form

The "planing form" needs to be submitted to the education office (BOZ) within 6 weeks from the start of the final project.

4. Changes 
Possibly, changes will have to be applied to this registration later, like adapting the assignment description or adding committee members. 
Please ask the chairman of your graduation committee to inform the Educational Office about these adaptations. They will change your registration accordingly.

5. Completing your final project and graduation 
If you have completed all your courses, then the date of your final presentation will also be the date of your graduation. The final presentation is public and at the university.

You must submit your registration form at least 4 weeks prior to the presentation. 

Fill in the form “Form Registration Master Examination”. Based on this form the education office (BOZ) will give you a conditional allowance to graduate from you master’s programme after your final presentation. Please submit this form, with the required signatures, to the Educational Office (boz-emsys@utwente.nl) at least four weeks before the planned date of the presentation (add your first supervisor in the Cc of this email). If you are too late, your graduation documents may not be ready and this can lead to postponement of the defense data.

If you don’t want to receive your diploma at the day of your final presentation then write a request to the Examination Board to postpone the examination date. Please inform the Educational Office about this.

  1. Upload thesis report
    Your master thesis report must be uploaded in a central database before the thesis defence. See: http://essay.utwente.nl/upload.html