PHD Intranet

General information


Brief outline of the UT doctoral processes with reference to the revised Doctoral Regulations, the PhD charter (English and Dutch) and the ProDoc doctoral candidate monitoring system.


The policy for doctoral candidates is designed to improve the quality and efficiency of doctoral tracks at the UT. The PhD Charter and the ProDoc doctoral candidate monitoring system are new instruments for this. The PhD Charter describes the entire doctoral process including the roles and responsibilities of the various players and is in line with the updated Doctoral Regulations that cover the final phase, the defence of the dissertation. ProDoc is a tool for documenting registration and the supervision process and, in the end, for monitoring the protocol of the Doctoral Regulations. All doctoral candidates in all categories (see below) will be included in the monitoring system. Twente Graduate School (TGS) handles registration of all PhDs (irrespective of membership of a TGS programme).

The following categories of doctoral candidates have been identified:

  1. Standard: UT employee (‘AiO’)
  2. Internal: UT employee (graduating member of staff, other than AiO, usually in permanent employment)
  3. Contract (three subcategories): UT grant, other grant or own funding, employed elsewhere
  4. External: no sponsor (no time, no funding; limited facilities).

The three phases of a doctoral process are as follows:

  1. Initial phase: recruitment, selection, contract and arrival
  2. Research phase: supervision and assessment
  3. End phase: doctoral defence ceremony