New toolbox for organising events on campus

Planning to organise an activity or event at the UT campus? There’s good news: a new toolbox is now available to guide you through every step of the process.

Whether you're setting up a small gathering or a large-scale festival, the toolbox offers a clear roadmap to help you organise a safe and well-prepared event. It covers everything from location booking and permits to safety, catering and public health.

What’s in the toolbox?

• A step-by-step guide: from idea to execution
• Information on booking locations, sound permits and safety measures
• Guidelines for health and wellbeing, including alcohol policy and hearing protection
• Contact details for the Booking Office and Events Office for support

The toolbox is designed for students, staff and study associations who want to organise something on campus. Together, we create a vibrant, safe and inclusive meeting place.

🔗 Explore the toolbox via the Service Portal

Got questions or want to discuss your idea? Reach out to the Events Office via events@utwente.nl.