Students and lecturers can find all the information they need about education, research and exams during the corona crisis on this page. The corona crisis has impacted the entire UT community. We are doing everything we can to help. If you have any questions or suggestions for improvements, fill out the corona contact form or send an email to our central information point email@example.com.
At the moment, a full lockdown is in effect in the Netherlands, which means there is no physical education of any kind on campus. The only exceptions are made for exams, some practical classes and guidance for students who need this the most. Special study areas have been made available in the university library for the latter.
Research for which you need the facilities available on campus as well as laboratory research can continue with due observance of the corona measures. We ask that you conduct any research activities for which you do not strictly need campus facilities from home.
While the lockdown is in effect, doctoral degree defences and graduation colloquia for bachelor's and master's programmes will be held exclusively online. It is not possible to postpone a doctoral degree defence until a later date.
While you are on campus, you must follow the UT's general corona guidelines and check your health before you leave home. If you have any symptoms, contact your supervisor or student adviser. Staff who travel to and from work while the curfew is in effect must be able to present both a self-declaration and an employer's declaration for curfew exemption. When taking an exam that ends while the curfew is in effect, students will receive a declaration from the university.
Socially distant education
For a while now, most of our education has been taking place online. We strive to offer as many contact hours as possible in accordance with the applicable safety measures. Through a combination of online and on-campus education, we are able to offer students the quality education they expect.
Lecturers receive help with the realisation of high-quality online education via CELT. Read more about the guidelines for Shaping Hybrid Education in a 1.5m University.
The timetables for the 2020-2021 academic year are unusual. The new hours are listed in the overview below. At most, a day of lectures will run from 09:00-17:30 or from 13:45-22:00. As you can see, the timetables also include evening classes.
In close coordination with the University Council, it has been decided that teaching evening classes is possible under strict conditions. The goal is to schedule evening classes no more than once per week - or twice per week in exceptional cases. Classes will end no later than 22:00 and there is a maximum of eight hours of classes per day. If possible, a day with evening classes is followed by a day with no classes scheduled in the morning.
The availability of evening classes represents a temporary measure in light of the COVID-19 crisis. To protect the wellbeing of staff, the stipulations in the collective labour agreement regarding working hours and the Working Hours Act are taken into account.
As a result of the current lockdown, no educational activities - except for practicals and exams - can take place at the moment.
Students and staff may only come to campus during curfew when it is absolutely necessary to do so. Think of e.g. a calamity, performing activities that cannot be performed at any other time or exams.
Depending on whether they work for a service department or a faculty, staff will be issued an employer's declaration for these activities by their service director or the portfolio manager for operations. We use the national government's form for this. You must fill out this form yourself and submit it for approval to your service director or the portfolio manager for operations.
You must download and fill out the self-declaration yourself. This can be done online if you wish. Students taking an exam while the curfew is in effect will receive their participants’ form after completing the exam.
Over the coming weeks, we will carefully monitor compliance with this regulation. If necessary, additional measures will be taken if it turns out that this regulation is not enough to minimise campus usage in the evening.
Useful links and toolboxes for lecturers
To support educational staff with their online education activities, the TELT team has created a special web page with recommended tools for online education. You can also contact them via firstname.lastname@example.org
In light of the corona pandemic, various websites contain relevant information for lecturers. CELT has created an overview of relevant websites (and links) and the sort of information they offer.
During the 2020-2021 academic year, exams will once again partly be held online. Lecturers are hard at work to develop suitable exam methods. If online examination is impossible or difficult, exams can be held on campus. Exams are held on campus in three distinct blocks: in the morning, in the afternoon and in the evening.
It is the responsibility of every programme to conduct its exams in accordance with the applicable guidelines and inform students about the examination methods that will be used. Read more about the guidelines for Shaping Hybrid Education in a 1.5m University.
The restrictive measures taken in light of the COVID-19 pandemic require thorough preparation before an exam from the lecturer and the student alike. For students, there is the infographic making exams on campus in corona times. In this manner, we guarantee that all possible measures are taken to ensure that exams can be held on campus in a manner that is safe for all involved.
As a lecturer, your first task is to determine whether there is any way to conduct the exam online. For exams where this is not possible, you can consult the infographic taking exams on campus in corona times for a step-by-step overview of how to prepare yourself.
Proctoring: taking digital exams remotely
Due to the COVID-19 pandemic, it has become common to use proctoring – exams taken online with help from surveillance software. Proctoring can be used at the University of Twente if it is impossible to take an exam on campus. This means we can avoid students incurring unnecessary study delay. Whether or not to use proctoring is a decision made by each course, in close consultation with the relevant Examination Board. Een uitgebreide toelichting op het gebruik van proctoring bij de UT vind je op onze website.
Binding recommendation and transfer from bachelor's to master's programme
Earlier this month, the University of Twente issued a ruling about a reduction of the binding recommendation for students who began their studies in the 2020-2021 academic year. They are required to obtain at least 40 ECTS credits this year, instead of 45. The modified binding recommendation does not apply to students who began their studies in the 2019-2020 academic year and already received a postponed recommendation. More information can be found in the message posted on the website.
The applicable regulations regarding the binding recommendation (BSA) and the BSc/MSc separation can be found on the Student Affairs Coaching & Counselling page.
In light of the urgent advice not to travel abroad issued by the Dutch national authorities, the UT has decided to suspend all foreign travel for exchange purposes in the second semester of the 2020-2021 academic year. The urgent advice to not travel abroad has been extended until 15 April. However, some relaxation of the rules has also been announced for, for example, business travellers, students and highly skilled migrants who want to travel to the Netherlands from outside the EU. From now, they can travel to the Netherlands again, but there are strict rules for testing and quarantine. The full information on the regulations will be updated on the relevant government website.
If you are considering an international minor “at a later date,” you must be aware of the added risks such as higher costs and the unavailability of compensation for last-minute cancellations.
It is therefore advisable to have a back-up plan in place. More information about arranging an exchange can be found on this Student Services website.
When studying at home is difficult
We are aware that students need to study on campus. Sometimes it is nice to be in a different environment and to see other people. Therefore, we have added extra study spaces in the University Library, Horst, Spiegel, Bastille and Ravelijn. Recently the Student Union reopened the Wallstreet location in the centre of town. In the short term, we are working further to expand the number of self-study possibilities on campus. A tent is currently being set up on the O&O square, and we are also putting up a text behind the Horst building. These will be open for use as of Wednesday, 10 March (O&O Square tent) and Friday, 12 March (tent behind Horst).
You are required to make a reservation for all locations: from Tuesday (O&O square tent) and Thursday (tent behind Horst), you will be able to reserve a spot via the Resource Booker.
Teamwork is more challenging in a (largely) online environment. Team members have poor internet connections or are unable to establish a connection at all. Having team members in different time zones further increases the complexity of working together. In an online environment, effective project management and clear communication are even more important than in an offline setting. Every team member has to take their responsibility and adopt a flexible attitude. If your group is unable to facilitate a workable situation, you can contact your tutor/supervisor. If you wish to discuss your personal situation, you can contact your student adviser. Do not wait too long before taking action.
Certificate and graduation colloquia
If we are not in a lockdown, you can choose either an online, offline (on campus) or hybrid structure (in parts online and on campus, e.g. if a committee member is unable to attend in person) for your graduation colloquium. We have drawn up a protocol for organising colloquia.
You will receive your certificate in coordination with your programme. Depending on the situation and the applicable practical restrictions, this moment may be postponed until a later date. Note that you can receive a graduation declaration from the Office of Educational Affairs to e.g. enrol in a follow-up education course. You will not need such a declaration to enrol in a follow-up education course at the UT.
Commute travel expenses
Colleagues with a temporary position who live more than 25 kilometres away from the campus or ITC building and who normally use the NS-Business Card may claim travel expenses for their commute by car at a rate of €0.19 per kilometre from 1 September 2020 until 31 August 2021. Take a look at the HR overview of temporary arrangements for the applicable conditions.
Colleagues who normally claim travel expenses for their commute may continue to do so based on the actual distance of their commute. The agreed-upon fixed fees do not apply when one does not travel to and from the UT on a daily basis.