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New features in Teams (monthly updates)

“Check out
earlier TEAMS updates
down below”

March update

I have seen enough of myself!
This month we chosen to spotlight 3 new features in Teams that will help to reduce meeting fatigue and organise your chats. We have also added a somewhat older, but certainly useful feature.

Chat density

What?


This feature introduces a new, optional setting for you to increase the density of viewable content on Teams Chat via "Compact" mode. Compact mode allows you to fit 50 percent more messages on your screen. Comfortable setting keeps the chat display as it is in Teams today.

You can change the chat density in the General Settings on Teams Desktop.

When?

Now available


Hide your own video

What?

The following feature is less interesting for narcissists, but can certainly help against meeting fatigue. Did you know that seeing yourself in a video meeting can bring stress for the brain having to process an extra load of information?

You can now avoid this by hiding your own video from your stage. Others will still be able to see it and thus not disrupt the video experience during the call. If you no longer wish to be hidden, select Unhide for me by clicking on the arrow available in the collapsed state.

When?

Now available


Pin a chat message

What?

This new feature will enable you to pin a specific message and provide chat members with quick access to critical content whenever it's needed. Any member of a chat will be able to pin/unpin any specific chat message to the top of the chat header, for all members to see. You can click on the pinned message to go to the original message in the chat thread. Currently, only a single message can be pinned at a time.

When?

Now available


Add a Form to your meeting

What?

This one has been available for a while now, but is definitely worth sharing. Are you familiar with Microsoft Forms? With this Teams app, you can create surveys, quizzes and polls to share in your online meeting. Please visit this UT Service Portal page (https://www.utwente.nl/en/service-portal/communication/websites-portals/website-forms#microsoft-forms) for more information.

When?              

Now available

February update

"Moving your mailbox to the cloud".
As you may have already read on the Employee Portal, the mailboxes will soon be moved to Microsoft 365. This move will make a number of interesting features available in Teams that can make your work just a little bit easier. We have highlighted some of these features below. Please take a look!

Voicemail improvements

What?

You can now finally play back your incoming voicemail messages within Teams. To do so, go to the Calls tab, find the missed call with voicemail and press play. Pretty easy, right?


When?

Now available


Share to Teams

What?

Share to Teams from Outlook enables you to share emails, including attachments, from Outlook to any chat or channel in Teams. Select a message in Outlook, search for the Share to Teams button in the Outlook ribbon and type the name of a person, group or channel to share the mail in Teams.

When?

Now available


To Do app - integration Outlook / Teams

What?

Some people may have worked with the To Do app in the past. With this app, it was possible to easily keep track of your tasks. This worked well until Microsoft made it required to have a 365 mailbox since last year. Fortunately, the app is working again after your mailbox is moved!

Keep track of your tasks in the To Do app, which can be installed separately on Windows, Mac, Android and iOS. All tasks from the To Do app can also be found in the Teams app called Tasks by Planner and To Do.

More info about To Do: https://support.microsoft.com/en-us/todo

For more info about the Tasks app in Teams, please check: https://support.microsoft.com/en-us/office/use-the-tasks-app-in-teams-e32639f3-2e07-4b62-9a8c-fd706c12c070

When?

Now available

January update

“A whiteboard has joined the meeting…”
We have listed 3 new features in Teams this month. They are already available, so test them out!

Share whiteboards using your camera in Teams meetings

What?

Make whiteboards, printed documents, books, and other physical objects the focus of your Teams meeting. With minimal setup, you can help meeting attendees who aren’t in the room feel more included and engaged in your next class, demo, or brainstorming session.

For a more detailed explanation and step-by-step plan, see this website: https://support.microsoft.com/en-us/office/share-whiteboards-and-documents-using-your-camera-in-teams-meetings-905b52e3-bcd7-45c5-84cc-03992d7fc84f.


When?

Now available


Live components

What?


Co-authoring content in Teams just got easier. Now you can send a chat message containing a live component that can be edited inline—in real time—by everyone in the chat. This way, you can quickly create an overview or share a to-do list with your colleagues or teammates.

Find out more at: https://support.microsoft.com/en-us/office/send-a-live-component-in-teams-chat-ca5252e7-8201-4490-a6d9-59f20df864c6.

When?


Now available



High fidelity music mode

What?


Level up your music experience in Teams with the High fidelity music mode. This setting provides you with the capability to create a richer sound experience when you transmit music to listeners in a Teams meeting or call.

This setting is good for online music lessons, transmitting musical performances, and any other times where you want to transmit high quality music to an online audience.

Read more about this feature at: https://support.microsoft.com/en-gb/office/use-high-fidelity-music-mode-to-play-music-in-teams-c1550582-2f76-4b31-9f72-e98c7167a18e


When?

Now available

2021

December update

“You’re on mute!”
In this last edition of 2021, we have picked 2 useful features that will soon be available in Microsoft Teams. We will continue with these posts next year, as Microsoft has plenty of new features planned. Happy holidays!

Press to unmute

What?

You can stay muted to avoid unwanted background noise during a meeting and rapidly respond when called upon. An update is coming soon that will allow you to use a shortcut to unmute while holding down the keys Ctrl+Space (Windows) and Option+Space (macOS), then release keys to go back to muted state again. The feature is supported only on Teams Desktop.

How to enable:

  • Go to Settings > Privacy tab. Check if “Keyboard shortcut to unmute” is enabled.
  • Join a call or a meeting. Mute yourself.
  • On Windows press and hold Ctrl+Space and on macOS press and hold Option+Space. You will see an alert regarding temporary unmute.
  • Release key combination. The microphone will be muted again.

When?

The rollout is expected to be completed by early January 2022.


Co-organizer Meeting Role

What?

You will soon be able to assign the co-organizer meeting role to up to 10 specific people they invite to their meeting. Co-organizers will be granted most of the capabilities of the organizer in the meeting, including being able to access & modify the meeting options for the meeting. Once this feature has been enabled, a “Choose co-organizers” meeting option will be available. The default value for this option is “None.” The option operates similarly to when “Specific people” are selected as presenters for the meeting. The meeting organizer can click on the selector box to open a dropdown menu where they can choose from the list of qualified people who have been invited to the meeting.

To qualify for the co-organizer role, an invitee must be using an account that is on the same tenant as the organizer’s account. Organizers will be able to assign the co-organizer role to up to 10 people.

When?

Expected to release in December 2021 / January 2022.

November update

Improvements to chat, Breakout Rooms and filesharing
Things keep improving and changing in Teams, so it’s nice to know which interesting features are available or will be coming up in the near future. This month, we have 3 changes that we would like to share with you.

Add a presenter to manage Breakout Rooms

What?

Organizers who will configure and manage Breakout Rooms on a Teams desktop client will have access to appoint Presenters as Breakout Room managers. Currently, only users who are named presenters from the same tenant are supported to become Breakout rooms managers. Please check Microsoft Support for more information on setting up Breakout Rooms. 

When?

Now available


Reply to a message in chat

What?

You can now reply to a specific message in chat! Right-click the message you want to reply to and select Reply or hover over the message and select More options  ∙∙∙  > Reply. A preview of the message you’re replying to will show up in the box where you type your message, and you can add your response below it.

When?

Now available


Change permissions of files shared in chats

What?

When you add a file to a private chat or a Teams Meeting chat, the default permissions on the file are now displayed: People in this chat with the link can view. Click the drop-down arrow to view other options. For example you can select Review mode, which allows the recipient to only leave comments and suggest changes to the document.

When?

Now available

October update

Small changes, better user experience

It’s hard to keep up with all the changes and improvements in Teams, so we try to make this a bit easier by sharing the most interesting ones with you. This month, we have 3 small changes that can make using Teams a lot easier.

Default file open setting for office files 

What?

The Teams desktop and web apps for Windows and Mac now enables you to configure the default app used to open Word, Excel, and PowerPoint files that have been shared in Microsoft Teams.

To change this, go to an Office file in Teams, select More options (…) > Open and click Change default.

When?

Now available


View Switcher- a new dedicated menu of view options in Teams Meetings

What?

This new feature will place all of the view related options that are found in Teams Meetings (Gallery, Large Gallery, Together Mode) into a separate, dedicated menu called View Switcher. This will show up on the top left of the meeting window.

When?

late October / mid-November


A new search results page is coming

What?

A new search results experience in Teams for Desktop clients will be launched to make finding messages, people, answers and files faster and more intuitive. This redesigned search results page features better context, faster results, improved filtering capabilities with AI-powered relevance based on the people and content you engage with most in Teams and other Microsoft 365 services.

When?

Expected release in November.

September update

Show yourself!

Lots of new and interesting features has been released in Teams this month. For example, there is a change in the meeting layout and it’s now possible to make your online presentation just a little bit more personal. Read about the most important new features here and try them out!

Changed meeting layout

What?

Several changes have taken place in the layout of Teams Meetings. A purple border now appears around the video feed of the person who is speaking, making it easier to follow the conversation. Dynamic view has also been enabled. This means that the video feed of the participants is better distributed on the screen when, for example, someone joins or a presentation is started.

When?

Now available



Presenter mode with desktop and windows sharing

What?

Presenter mode is now available in the Teams desktop app. You can choose to add yourself to a presentation in three new ways. Simply select the way you want to present the screen under the Share button in a meeting.

When?

Now available



Live Captions and Live Transcript in Additional Spoken Language in Microsoft Teams Meetings

What?

Microsoft Teams is expanding the language support for real-time captioning and real-time transcription. It is now possible to use this feature with more languages, including Dutch, French and German. If you would like to know more about the transcript feature, please check https://support.microsoft.com/en-us/office/view-live-transcription-in-a-teams-meeting-dc1a8f23-2e20-4684-885e-2152e06a4a8b

When?

Now available

Improved Whiteboard

What?

The Microsoft Whiteboard app that is integrated in Teams is getting an update. An improved toolbar, collaboration cursors and templates will make it easier to work together remotely in a whiteboard. Interested in all the new features? Find out more at https://support.microsoft.com/en-gb/office/what-s-coming-to-microsoft-whiteboard-eefd5adf-e960-4d67-8148-9acb01c53f57.

When?

Coming soon

August update

Lock up your meeting

It might be summer, but the changes in Teams continue as usual. We would like to share three new features with you this time, two of which are already available.


Chat bubbles in meetings

What?

Previously, if someone shared a chat message in a meeting, it had to be opened in another window first. Now thanks to this new feature, chats sent during a Teams meeting will surface on the screens of all meeting participants, making the chat more central to the conversation.

When?

Now available.



Lock your meeting

What?

Everyone present in the meeting? Then the door can be locked! Users attempting to join a locked meeting by any means (e.g. from web, desktop, mobile, PSTN, and devices) will not be able to do so. There will be a message to say that the meeting is locked.

When?

Now available.



Possible spam call detection

What?

The spam call notification feature automatically evaluates incoming calls and identifies probable spam calls as “spam likely” in the call toast. You still have the option to answer or reject the call, and all “spam likely” calls (regardless of whether they were answered or rejected) will also be reflected in the call history list.

When?

Expected to release in late August.

may update

Virtually together

A lot is happening in Teams, so it’s nice to know which interesting features will be coming up in the near future. This month, we have 3 changes that we would like to share with you.

Together mode generally available

What?

With Together mode, you can unite everyone in the meeting in one virtual space. This was already available in Teams in preview mode, but is now generally available. Have you tried this feature yet? Learn more in this video:

When?

Now available



Relocated profile menu to a new menu in the title bar

What?

Settings, Zoom Controls, Keyboard Shortcuts, About, and Check for Updates is moving from the Me Menu to a new menu in the title bar. Some of you already noticed this change in the last month, but Microsoft has decided to reverse this change and will re-release it soon.

The Me Menu will be focused on account management, where you can switch to another account or tenant through the first level of the Me Menu.

When?

Expected to release in early June



Increasing interactive meeting participants

What?

Currently, Teams allows only 300 users to be added to a meeting. In the near future, the meeting participant and chat size will increase from 300 to 1000.

When?

Expected to be rolled out by the end of May


April update

Share the spotlight

Getting someone's full attention in a meeting can be great, but sometimes it's better to share the spotlight with someone else. Read about this and 3 other new features in this April update.

Multiple Spotlights coming to Teams meetings

What?

Multiple spotlights in Teams meetings will allow organizers and presenters to spotlight up to 7 participants simultaneously for everyone to see during meetings. This will roll out across Microsoft Teams Desktop, and on the Web.

When?

Expected at the end of April.



Add a Whiteboard to a channel

What?

Microsoft Whiteboard is now available as a tab app inside Teams, making it even easy to pin a whiteboard to a channel.


When?

Now available



New breakout room functionalities

What?

As a meeting organizer, you’ll soon be able to set a timer for all breakout rooms created in a meeting session via the Breakout rooms settings panel. The option of switching participants between active rooms will also be added soon.

When?

Expected late April



PowerPoint Live in Teams: Slide Translation

What?

This new slide translation feature in Microsoft Teams (desktop) will enable all meeting attendees to translate presentation content, presented via PowerPoint Live in a Teams meeting, into a language of their choice while in private view. PowerPoint slide translation available in nineteen languages, including English, Dutch, French, German and Chinese.

When?

Expected at the end of April

March update

Presenter view, Updates to meeting chat membership, and transfer your call to between devices

We have 3 changes for Teams in the month of March that we would like to share with you. For a start, Presenter View enables you to see your presentation and slide notes at a glance. Continue reading below to learn more about the latest Teams tweaks.

Presenter View

What?

Once you select a PowerPoint file from the Teams Share Tray, Presenter View is opened automatically. You can see the current slide, the slide notes, and a thumbnail strip of all the slides in the deck for easy ad-hoc slide navigation.

This view is private to the presenter in control. If another presenter clicks “Take Control”, presenter view will be opened for the second presenter, while the previous presenter will be switched to the audience view without any access to the slide notes and the thumbnail strip.

When?

Now available.


Updates to meeting chat membership

What?

People added to a meeting via a meeting link that were not added to the original meeting invite will no longer have access to chats, files, notes, and other meeting content after the meeting ends. They will continue to have access to meeting assets during the meeting but lose access once the meeting ends. 

Note: Once this has rolled out, the changes will apply to new meetings. These changes will not be applied to previously scheduled meetings. These changes do not impact channel meetings.

When?

Will be introduced begins mid-April and will complete by the end of April.


Transfer calls between devices

What?

After joining a Teams call on one device, you will be able to join the same call on a second device. For example; going from desktop to a mobile device or even to another desktop. Additionally, you will be able to transfer a call from one device to a second device, in the same call, if there is a need to share content from the second device.

When?

Will be introduced late March.

February update

An easy way to get approval – 4 new features in Teams

Things keep improving and changing in Teams, so it’s nice to know which interesting features will be coming up in the near future. This month, we have 4 changes that we would like to share with you.

Approvals in Teams

What?

Approvals in Microsoft Teams enables you to easily create, manage and share approvals directly from your hub for teamwork. You can quickly start an approval flow from the same place you send a chat, in a channel conversation, or from the Approvals app itself. https://www.youtube.com/watch?v=Z9fdqSxKuJw

When?

Now Available.


Dynamic view


What?

This new view allows Teams users to share content side-by-side with participants. Dynamic view automatically optimizes shared content and video participants in Teams meetings. New controls let you personalize the view to suit your preferences and needs, such as the ability to show shared content and specific participants side-by-side.

When?

Expected to release in March.


Revised in-meeting Share experience


What?

You will see a new design when sharing your screen, window, Whiteboard, or PowerPoint during meetings, as shown below.

When?

Rolling out end of March trough the end of April.


Get a Meet now meeting link in Teams


What?

With this feature, it’s easier to create meetings and get a meeting link using the Meet now button in the Teams calendar. If you click the Meet now button in the Teams calendar tab, you will see a flyout panel with options to either start the meeting instantly or get a meeting link for future use. This gives you the option to copy and share the link in advance.

When?

Rollout is currently in progress.

January update

Thumbs up for new features!

In the new year, a number of new features await in Teams. Show everyone in the meeting that you agree with a shared idea by sending a thumbs up or a heart. Want a better overview of all scheduled channel meetings? Add a calendar to your channel. Read this and more in the January update of New features in Teams.

New Calling Experiences


What?

The calling experience in the Teams desktop app will receive an update. It will feature a streamlined view that combines contacts, voicemail, and calling history. Other enhancements are CarPlay support, spam identification and transferring calls between mobile and desktop. For more information, check: https://www.microsoft.com/en-us/microsoft-365/blog/2020/12/01/restore-and-maintain-personal-connections-with-new-microsoft-teams-calling-features/


When?

January  


Meeting reactions

What?

The Meeting Reactions feature allows users to react to participants during a meeting. You can choose four different reactions: like, heart, applause and laugh. This is an easy way to show that you agree with something without disrupting the meeting. Reactions will be available on Teams Desktop and Teams Mobile apps.  

When?

February  



Add a calendar to your Team

What?  

With this feature, you can add the Channel calendar app to a Teams channel when using the Teams desktop app. This will make it easy for the members of your Team to see scheduled channel meetings.

When?

The end of January



New Lobby Setting: Only Invited Users join directly

What?

A new lobby setting is coming to Teams Meeting Options. The option "People I Invite" will be added to the "Who can bypass lobby?" setting. Once enabled, only the participants invited by the organizer in meeting invite will be able to join the meeting directly. Everyone else will be sent to the lobby.  

When?

February 2021  



Touch Bar Meetings Controls for Mac

What?

Teams Meeting controls are coming for MacBooks with Touch Bars. This will allow you to mute/unmute, turn camera on/off, open/close sharing tray, open/close participants panel, open/close chat panel and raise/retract hand.

When?

End of January/February  

December update

Get a room! (and other new features in Microsoft Teams)

Microsoft Teams is a platform that doesn’t stand still and it’s not easy to keep track of what has changed. That is why we have listed the most interesting new features for you.

Divide participants into Breakout Rooms (smaller groups) during the meeting

What?


Breakout Rooms allow meeting organisers to split the participants into smaller groups to facilitate brainstorming sessions or group discussions. Presenters can choose to jump between the rooms, make announcements to all the rooms, and/or close the rooms so that everyone returns to the main meeting.

Check the following video for a demo and more information: Master virtual breakout rooms in Microsoft Teams meetings - YouTube

 

When?  

Now available.  



Send a poll in your meeting

What?  

Are you looking for a way to easily receive feedback from your participants? Make the meeting interactive by adding a poll. Prepare the question and launch it in the meeting by clicking the Forms button.

For more information, see Poll attendees during a Teams meeting - Office Support (microsoft.com)

When?  

Now available.  



Changed storage location of recordings

What?

The recordings of Teams meetings will soon no longer be stored in Stream but in SharePoint or OneDrive. This makes your recording available more quickly and it has become possible to share the recording with people outside the organization.  

When?  

January 2021   



New layout for presentations

What?  

Teams will have more options to present your PowerPoint in a better way. If you show a slide, you can choose to have it displayed behind you on a virtual wall. This way the presentation will become more dynamic and the focus isn’t on the full-screen PowerPoint the whole time.  

When?               

February 2021  




Meeting recap

What?  

Have you been too busy vacuuming when you actually had to participate in a Teams meeting? The recordings, chats, files and more will be bundled in a meeting recap and automatically shared in the chat of the meeting. This allows the present and non-present participants to easily find what has been discussed.  

When?  

Late 2020 / early 2021