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ET Research Support Services

On this page, you will find an overview of support the RST can provide. In case you are not sure who to contact for support on your specific question, please send an email to the Coordinator Research Support ET: Maria Kamp 

  • Grants support

    ET faculty provides grant support on most grants in the Netherlands and EU. Reach out to grants officer Sanne de Wit, who is the ET-liaison from the UT Grants Office, for any questions related to grants.  

    Are you planning to coordinate a large research consortium? ET faculty is supporting you! Each year ET faculty provides limited funds to involve an external consultant to assist you in writing the research proposal for a large consortium grant. See here for more information and how to apply for this fund.

    Are you planning to apply for a prestigious personal grant? The ET faculty is committed to supporting its researchers in their research grant applications. Please see here what support ET faculty delivers. In addition, the UT Grants Office offers tailor-made support for all Dutch and European personal grants. See here for more information from the UT Grants Office on how to follow the UT Support Programmes to prepare you for personal grants.

    • Searching for grants (with Research Professional)

      RESEARCH PROFESSIONAL IS A COMPREHENSIVE FUNDING OPPORTUNITIES DATABASE

      The Research Professional database features an easy-to-use interface and powerful searching and customisation tools that are designed to assist you in your search for (research) funding.

      We are all increasingly aware of the importance of knowing about new funding opportunities and this service provides researchersstudents and staff with:

      • a searchable database of national and international funding opportunities
      • news from the research world and funding bodies
      • access to discussion forums

      Please see here for more details about Research Professional, registration, alerts and other opportunities it offers. For questions or help, contact information specialist Hanneke Becht.

    • ET and UT research grants

      ET faculty and the University of Twente host several internal grant for its research employees to perform out-of-the-box crazy research or collaborate with industry, the University of Münster (WWU) or hospitals in the East-Netherlands region.

      • ET research grants
        • ET Crazy Research Call

          We all know the feeling: You have plenty of exciting research ideas, and some are even more wild than the other. And often, the wilder the idea the more difficult it is to find required funds to finance your ideas. It are these research ideas that can be the start of something new, something special, something big! The Faculty ET is now offering seed money to stimulate the initiation of challenging research ideas. We would like to challenge you to submit these exciting research ideas to us. An internal committee will decide which proposals will be granted.

          The Crazy Research Call 2021 is now open until, September 15th, 23.59, 2021. More information about the call can be found at this link.  

        • ET Da-Vinci Fellowship programme

          The Da-Vinci Fellowship programme aims to increase partnerships with international experts and expansion of existing ties by inviting top academics to the faculty for several weeks to months.

          The faculty of Engineering Technology highly values international relationships. Strong, long-lasting partnerships facilitate joint research grant applications and increases publication exposure. Furthermore, complex global societal challenges ask for multi-dimensional, cross-domain international solutions.

          Building ties with well-established experts around the world strengthens our research and improves our international standing. Furthermore, it enables a wide range of ET staff to build a wider personal network.

          Who can apply?
          Application for the grant is open for all tenured full professors at the faculty of Engineering Technology. Other academics wishing to propose candidates should recommend such candidates to their research chair.

          It is highly recommended that the departments discuss internally in case chairs wish to apply for funding, as funding is limited, and we prefer to spread visitors across the faculty.

          Who qualifies?
          Researchers hosted under this programme should be leaders in academia. This is reflected by them being heads of research groups; having a good international reputation professionally; producing high-level publications; participating in developing the strategic vision for the future in their sector in their home country or on an international level.

          Application process & deadlines
          The programme offers two application moments per year. Submissions need to be made before the first of June and the first of December. The budget for this programme is not explicitly divided between the first and second round. As such, the full budget may be allocated in the first round.

          Successful candidates are expected to start their visit within 12 months of being awarded the mobility grant. In planning the visit, take into account the need for visa applications in case the visitor is a non-EU national (visa will take 3+ months).

          To apply, fill out the application form. Core to the application are the proposed activities for the visiting academic, including a vision of how the presence of the invited academic will have long-term effects on collaboration for the department and the faculty as a whole. Furthermore, a resume of the candidate and an overview of recent key publications, prizes and grants are required.

          The application can be submitted by email to the research support coordinator of the faculty ET m.c.kamp@utwente.nl

          Assessment
          Applications will be assessed by the dean, the portfolio holder research, and the coordinator internationalization for research. The successful applications will be communicated 1 month after the application deadline. The details of successful Da Vinci Fellowship applications will subsequently be included on the public Da Vinci Fellowship Programme website.

          Assessment will be based on:

          • the perceived excellence of the candidate, based on the resume;
          • the potential impact of the visit on the faculty, based on the proposed activity plan;
          • the potential for long-term collaboration after the visit, based on the proposed activity plan.

          What is funded?
          The programme covers actual travel and accommodation cost.

          The travel cost includes economy class airfare with KLM or similar carriers for long-distance travel, plus transport to and from the airport using reasonable modes of transport. Where realistic (As per UT policy for trips of up to 800kms) first class train tickets or a contribution to costs of driving a personal vehicle (At the going rate for per km) will be covered instead of airline tickets.

          Accommodation is to be organized by the visiting scientist or the hosting department.

          The costs are covered for a maximum of 3 months and are capped at a €5000 faculty contribution. The programme is based on a 1/3 co-funding by the inviting research chair. The resulting total maximum budget therefor amounts to a maximum of €7500.

          Reimbursement is by declaration of actual cost (as shown by receipts) to the research chair budget, followed by a reimbursement of the faculty contribution post-stay.

          What is expected?
          During the stay of the visiting academic it is expected that they engage in activities that encourage broader relations between the home-institution and the faculty of Engineering Technology. These can include presentation about the home-institute, supervision of PhD students, development of grant proposals and lunch lectures.

          In order to create long-lasting broad partnerships, the Da Vinci Fellow will be asked to actively connect peers from the home institute and the university of Twente, and encourage student mobility between the two institutes. The Faculty of Engineering Technology will support these actions by the development of suitable agreements where needed and provision of media such as programme flyers and ET presentations.

          If the stay of the fellow leads to publishable collaborative outcomes, the resulting paper(s) should acknowledge the contribution of the Da Vinci Fellowship.

          Budget
          For 2021 the faculty has allocated budget for maximum 5 invited academics.

          Practicalities
          Visa
          The ET HR department will register the invited scientist as a regular guest researcher and take care of visa-applications. The inviting research group will provide HR with the information needed.

          Housing
          The hosting research chair and the visitor together will organize housing.

          Travel
          The UT travel unit can be approached to book flights for the invited scientist.

          In-faculty programma
          Upon awarding the excellent scientist grant, the hosting research chair with the coordinator international affairs research will jointly work out the detailed visit programme. This will include a welcome meeting with the dean & senior partnership staff as well as information sessions with the University of Twente Grants office.

      • UT research grants
        • Connecting Industries

          The University of Twente aims to further expand its partnerships with private enterprises in order to develop new technologies and to strengthen the public-private ecosystem of the university. To this end, the UT Connecting Industries calls were launched. Funding for this call will come from the Topsector HTSM, private enterprises and the University of Twente itself. Each year, the UT will decide if a new call will be opened.

          Please find here more information about this grant. 

        • UT-WWU Strategic Collaboration Grant

          The UT-WWU Strategic Collaboration Grants aim to support joint research initiatives that focus on strengthening the international reputation and standing of both universities and facilitating access to new stakeholders (e.g. relevant international strategic networks, industrial and governmental parties) and third-party funding.

          Please find here more information about this grant. 

        • Pioneers in Health Care Innovation Fund (PIHC)

          The Pioneers in Health Care Innovation Fund (PIHC) is all about technical solutions to overcome limitations in the current health care, or new medical applications of existing technology. With the innovation fund, the University of Twente, Saxion, MST, ZGT and Deventer Hospital are promoting bottom-up collaboration between the world of new technologies and medical practice with a view to facilitating the introduction of innovative technology in the clinic.

          Please find here more information about this grant.

        • TURBO

          The University of Twente and Radboudumc have set up the Twente University RadBoudumc Oportunities (TURBO) program. With a grant from the TURBO program, research groups from both institutions can expand an innovative idea into a large research project.

          Please find here more information about this grant.

    • Grant proposal preparation

      To prepare you for writing a grant proposal, the UT Grants Office provides in-depth information on grants, European and Dutch grant landscapes and tailor-made support through information sessions, webinars and personal support. Please find more information here. Reach out to grants officer Sanne de Wit, who is the ET-liaison from the UT Grants Office, for any questions related to grants. 

      There are several procedures in place for submitting a research proposal at ET faculty. Please see here for more information on this.

      Are you planning to coordinate a large research consortium? ET faculty is supporting you! Each year ET faculty provides limited funds to involve an external consultant to assist you in writing the research proposal for a large consortium grant. See here for more information and how to apply for this fund.

    • Support for Grant Proposal Writing

      Version May 2021

      Introduction
      Writing project proposals is one of the major tasks of a researcher. A granted project enables researchers to carry out their research ambitions and therefore, researchers like to write these proposals themselves. However, writing proposals is labor intensive, especially when it comes to large consortium-like projects. External consultants can assist in writing, but costs are involved for this external support. The ET faculty has reserved an annual budget to involve a consultant when the researcher is leading a consortium project proposal. This document defines the guidelines for eligible projects that can make use of the fund that the faculty offers to sponsor proposal writing. The final decision to grant an application for this fund is made by the faculty board.

      Aim
      This fund aims to support researchers in the ET faculty by providing funds to involve external consultants with preparing their written research grant proposal.

      For whom
      This support is for researchers within ET faculty who are preparing a collaborative research grant proposal as coordinator of the intended research project.

      Decision
      The Faculty Board will assess if the application will be granted, and whether this is in full or partially. The researcher will be notified in the decision within two weeks after application for this fund.

      Budget
      The annual budget for this support is €75 000 per calendar year. Per proposal the researcher can apply for minimal €5 000 and maximum €20 000.

      What can be applied for
      This fund can be used to hire an external consultant to support writing of a full research project proposal. It cannot be used for support in a pre-proposal phase, and it is not intended to alleviate general workload to create time for writing of UT-staff.

      Conditions for application
      For eligibility of the application, the following conditions must be adhered to:

      • The research grant is collaborative: involving at least 5 partners in total (including the UT), of which at least 3 universities in total.
      • The research grant describes a project with a funding equivalent of at least 3 PhD-projects (positions do not necessarily all have to be placed at ET).
      • The research grant will be funded by NWO or EU Horizon Europe or EFRO.
      • The applicant is the intended coordinator of the research project.
      • The project contributes directly to one of the five research themes of ET faculty.
      • The deadline of the grant submission is at least 3 months after application for this fund.

        Personal grants are not eligible for application of this fund. Support for Personal Grants is delivered by SBD-Grants Office (grants-office@utwente.nl).

        Examples of eligible grants: NWO Perspectief Phase 3, NWA-ORC full proposal, EC Horizon Europe consortium grants, MSCA Doctoral Networks.

        Note: These examples are not exhaustive. 

      Conditions after granting
      After awarding of the fund, the researcher is required to reach out to the ET liaison of the SBD-Grants Office, Sanne de Wit (s.dewit@utwente.nl), to discuss suitable external consultants and project management.

      How can researchers apply
      Researchers can apply for this support by submitting the application to the coordinator of the Research Support Team: Maria Kamp (m.c.kamp@utwente.nl).

      Form for application
      See here.

    • Personal Grant support Faculty ET

      To an ever-increasing degree, scientific research is reliant on external funding. The faculty of Engineering Technology is committed to supporting its researchers in their research grant applications.   

      In addition to the support offered by the Faculty of ET, the UT Grants Office also offers support for searching and applying for research grants and implementing subsidised projects.

      It is important that the faculty supports talented employees when applying for and utilising personal grants and it has therefore drafted a memo describing the support offered by the faculty in that respect. 

  • Personal Branding

    For advice on increasing your visibility & impact as a researcher, consult this page.

  • PhD/PDEng support

    The faculty ET offers both PhD tracks and PDEng programmes for graduated Masters. Although the PhD is well-known university wide, the PDEng needs some more explanation. A PDEng is a two-year post-master technological designer programme. In these two years, a PDEng trainee spends 50% of his time in broadening and deepening his knowledge and the other 50% the PDEng-trainee carries out an in-company design assignment to demonstrate how the knowledge gained is converted into innovative business solutions. It offers companies the possibility to hire a technological designer, a professional who can design and develop complex new products and processes and offer innovative solutions to their technological design issues.

    In short the PDEng is a practical oriented professional doctorate in engineering which is better suited to the direct needs of industry, whereas a PhD track focuses on scientific research. The three most noticeable differences between a PhD and PDEng programme are:

    • A PhD programme has a duration of 4 years whereas a PDEng programme takes 2 years to complete
    • A PhD candidate focuses on research at the University, whereas a PDEng trainee focuses on technological designs in industry
    • A PhD can be done in any research area represented by a full professor at the University and leads to the title “Doctor” (Dr., equivalent to PhD). A PDEng leads to a “Professional Doctorate in Engineering” (PDEng)

    The faculty ET is the organisor and coordinator of the PDEng programmes in Civil Engineering, Energy & Process Technology, Maintenance and Robotics. You can find all support and contact persons at the section PDEng contacts ET.

    At the PDEng intranet you can find all programme related documents such as the charter, studyguides, qualifier forms and templates. For any questions about or support for PDEng proposals, contact the programme director of the best fitting programme.

    The support for PhD’s is centrally organised at the Twente Graduate School (TGS). For any general questions and support you can take a look at their website or send an email to tgs@utwente.nl. For any questions and support relating Hora Finita for PhD’s check the website or contact the Hora Finita support office at horafinita@utwente.nl.

    • PDEng contacts ET

      The Faculty ET offers the PDEng programmes in Civil Engineering, Energy & Process Technology, Maintenance and Robotics. Hans Voordijk is responsible for the strategic management of the PDEng programmes at the University of Twente. If you have general questions regarding the PDEng, contact him at j.t.voordijk@utwente.nl

      Peter Jansen is responsible for the daily operational activities (procedures and requirements, Hora Finita, supervisor and trainee support). You can contact him at


      Types of support they offer:

      • Advising on proposals
      • Contract preparation
      • Support and advise in creating Training and supervisions plans
      • Questions about rules, requirements and procedures
      • Hora Finita support
      • Creating vacancies for PDEng projects
      • Providing information, brochures, presentations etc.

      The PDEng programme Directors are responsible for the implementation, realisation and quality of the programmes. For any questions or support on proposals for PDEng projects, contact:

    • PhD website and PDEng intranet
    • Finished (almost) my PhD: what’s next

      Are you in your third or fourth/final year of your PhD, or did you recently finish your PhD? Are you curious to find out what is out there to aid you in continuing your academic career?

      For young researchers there are unfortunately limited options available in grants; for most applications you need to hold a tenure track or permanent position to be eligible as main applicant. However, most personal grant schemes are also tailored for young researchers, irrespective of physical age or current position.

      Please see information from the UT Grants Office which grants are fitting for young researchers and what you can do now already to boost your CV.

  • Publishing and Archiving

    For advice on publishing and archiving, including the options for open access publishing, consult these pages. Currently there is no central or faculty fund to cover open access publishing costs. Us the UT Journal Browser to find out which journals you can publish in at a discount as UT-author.

  • Financial support
    • Financial lifecycle

      On this page you will find the support offered by the financial department of the Faculty of Engineering Technology per project fase (start, during, end). If you need support that is not mentioned here, please contact Roy Nordkamp, project controller financial department ET. 

      • Start of the project

        Support topic

        Description of the support

        Responsible person

        Contract management

        Ensure the financial paragraph in the contracts is written correctly and the rest of the contract is legally in order.

        Project calculator

        Quotes

        Drawing up quotes, also known as calculations, for new projects or alterations.

        Project calculator

        Signing

        Making sure all papers that need to be signed are delivered to the dean, this includes the correct, related forms and making sure they are actually signed (contacts, quotes, project proposals and other related forms).

        Project calculator

        Advising PI's

        Advising PI's on possible projects and possibilities such as the testing of the budget proposals and coming up with potential alternatives.

        Project calculator/ administrator

        Drawing up VoCa

        Drawing up PreCalculations (VoCa) for PI's to provide them with a better overview of the financial possibilities of a project. This is eventually also needed for the opening of a project.

        Project calculator

        Assessing of documents

        Determining whether documents can be signed by the dean and determining whether documents need to be checked by the legal department.

        Project calculator

        Opening of projects

        Opening a project when it has been honoured.

        Project calculator

      • During the project

        Support topic

        Description of the support

        Responsible person

        Project administration

        Judging of invoices and orders (approve/disapprove) for projects, such as approving purchase orders that are linked to a project.

        Project administrator

        Budget maintanance

        Keeping track of the time between the budget, the duration of the project and the expenditures; signaling when a project goes over budget or when there is too little spent to ensure full subsidy grants. Drawing up and ellaborating on reports.

        Project administrator/Project calculator

        Adjusting VoCa's

        Adjusting VoCa's when needed when a project, for instance, is dealing with a change in personnel, an extension, a shift in costs, a shift in partners.

        Project administrator/Project calculator

        Drawing up invoices

        Drawing up (interim) invoices and bills that ensure the financial progress of a project. Can be checked by an accountant. 

        Project administrator

        Invoicing

        Drawing up a variety of invoices for the projects; advance notes, cost statements or incidental invoices. These will be sent to subsidy providers or companies.

        Project administrator

        Debtor monitoring

        Ensuring invoices are paid on time and taking action when they are not.

        Project administrator

        Monitoring of hours in TAS

        Sending reminders using TAS to fill in/correct the hours. This ensures there are enough hours put into a project.

        Project administrator

        Personnel changes

        Signing in new employees in TAS and informing them about the hours registration.

        Project administrator

      • End of the project

        Support topic

        Description of the support

        Responsible person

        Drawing up final accounts (for the purpose of auditing)

        Drawing up the accounts regarding the financial progress of a project over a certain period.

        Project administrator

        Taking care of invoicing and debtor monitoring

        Creating of various invoices; advance notes, cost statements or incidental invoices. Also monitoring that invoices are paid (on time) and taking action when they are not. Reminders are sent centrally.

        Project administrator

        Final report internal

        Providing project leaders and/or faculty management with financial management reports on the projects. Also providing explanations for these reports.

        Project administrator

      • Overview of contact persons per department

    • Procedure tuition fee PhD-candidates (Guest employees) ET

      On this page you could find the information about the procedure tuition fee PhD-candidates (Guest employees) of the Faculty of Engineering Technology. 

  • Ethics Committee

    The University of Twente has adopted a university-wide research ethics policy. This policy states that an ethical review of non-medical research will be conducted by one of the domain-specific committees. 

    For information on ethics reviews of medical research and a description of the other domain-specific committees, please visit the page on ethics assessments for research.

    Ethics Committee Natural Sciences and Engineering Sciences

    Welcome at the website of the Natural Sciences and Engineering Sciences Ethics Committee. This Committee facilitates and monitors the ethical conduct of all research in the field of the Natural Sciences and Engineering Sciences domain. 

    For general information and questions, please contact the secretary of the Ethics Committee Natural Sciences and Engineering Sciences: Maria Kamp

    • Members Ethics Committee Natural Sciences and Engineering Sciences

      ADVISORS OF THE ETHICS COMMITTEE

    • When and how to submit a request for ethical approval

      The Ethics Committee advises on ethical issues related to research projects involving human beings, human of animal materials including cells and cell lines, genetically modified organisms, or so called 'dual use' research where the product of the research could be utilized for harmful purposes, such as military use. If you plan to do research involving any of the above-mentioned materials or subjects that has not been previously approved by the Biological Safety Officer (Ir. Ilja Sitters), and/or use potentially sensitive data about individuals, groups or organizations, you have to submit your proposal for ethical assessment by the EC.
      An increasing number of journals and funding organizations require an ethical review. Therefore it is important that the EC assesses whether the research proposed conforms to ethical standards. This applies to all research that falls within the domain of Natural Sciences and Engineering Sciences and that is conducted by staff, PhD students, postdocs and students (BA-/MA-thesis), regardless of where it is conducted. If research is conducted by students or trainees, the supervising staff member bears the ultimate responsibility.

      In case of a research subject to WMO/non-WMO (Wet medisch-wetenschappelijk onderzoek met mensen) read further under 'Requirement of medical-ethical reviews'.

      DO YOU NEED TO SUBMIT YOUR RESEARCH FOR ETHICAL REVIEW?

      Does your research:

      • involve human subjects (not previously approved by the Biological safety Officer Ir. Ilja Sitters) OR
      • include the use of data (either new or existing), the collection and analysis of which might conflict with the interests of the individuals, groups or organizations to which these data pertain OR
      • include the use of human or animal material (including cells and cell lines) that have not been previously approved by the Biological safety Officer OR
      • include the use of genetically-modified cells or organisms that have not been previously approved by the Biological safety Officer OR
      • can  be classified as ‘dual use’ research, with potential applications in for instance military or police technology.

      If you answered YES to any of the above questions then you DO need to submit your research for ethical review.

      Examples of research projects that usually do NOT pose ethical problems include the following: literature research, document analysis of publicly available reports design/construction/testing of new technology outside the mentioned areas of application.  

      The researcher is responsible for the full and correct description of the research in the checklist and application, and positive advice is based only on the material that has been submitted.

      SUBMISSION PROCEDURE

      1. You can submit the request for ethical assessment of your research digitally by email to the Secretary of the Natural Sciences and Engineering Sciences Ethics Committee (email: m.c.kamp@utwente.nl). 
      2. Your application must contain at least the following three documents, which can be found below: 
        A) Checklist; The person responsible for the research fills in the checklist with a number of questions regarding the project. The questions in the checklist consisting of a general part and a specific part.
        B) Information brochure; this must have been written in easily understandable English, without real technical terms. 
        C) Informed consent; The informed consent form is only required if that is relevant.
      3. The EC reviewer will assess whether the submitted research satisfies the characteristics and conditions for ethically responsible research. He or she may ask some further questions for clarification or suggest some improvements, to which the applicant/researcher is expected to respond.
      4. The final decision (approval/rejection) will be communicated via an email by the Secretary of the Ethics Committee. The intention is to complete the ethical review within 14 working days after the initial submission of the request.

        If you are a bachelor or master student and your research is part of a course in your study, your teacher will take care for the ethical approval.  

      The researcher is responsible for the full and correct description of the research in the checklist and application, and a positive advice is based only on the material that has been submitted.

      CHANGES TO YOUR RESEARCH AFTER THE ETHICAL REVIEW IS COMPLETED?

      If any substantive changes (amendment) are made to the research proposal (eg., methods or design) after the ethical review has been completed, these changes must be submitted to the ethical committee. Send your changes to the Secretary of the Ethics Committee including your request number. The changes will be presented to the involved EC-member and it will be decided if they are approved or if the changes are too substantial such that a new research request should be submitted. 

    • Requirement of medical-ethical reviews

      In the Netherlands, medical research involving human subjects is regulated by law: the Medical Research Involving Human Subjects Act (WMO). Research is subject to the WMO if:

      1. It concerns medical-scientific research, and
      2. Participants are subject to procedures or are required to follow rules of behavior. 
        Read more information to decide if your research falls under the WMO. (also in Dutch)

      If your research satisfies these two criteria, you have to undergo a review by an accredited MREC or the CCMO, instead of a review by our Natural Sciences and Engineering Sciences Ethics Committee. In practice, there will always be cases in which it is not clear immediately if a study is or is not subject to the WMO: the so-called grey area. When in doubt it is best you contact the MREC or CCMO.

      COOPERATION BETWEEN THE UNIVERSITY OF TWENTE AND CMO ARNHEM-NIJMEGEN

      The University of Twente and Rehabilitation Centre Het Roessingh cooperate with the accredited MREC 'Research Ethics Committee in the region Arnhem-Nijmegen (CMO A/N)' and stimulate research to submit there. You can submit your research dossier to the CMO A/N through their online portal. There is an instruction manual available for submission to CMO A/N. This procedure can also be used for advice on WMO applicability (non-WMO statement).

      TECHMED SUPPORTS

      TechMed supports UT researchers with this type of research. Get in contact

      NON-WMO RESEARCH

      If your research does not fall under the scope of the WMO then it does not have to be reviewed by an accredited MREC or the CCMO. However, please note you may need a non-WMO declaration in case you carry out your research in a hospital or another medical institution. Both METCs can provide this statement: CMO A/N or MEC-U
      Also, identify whether the organization with which you will be working has its own requirements and policy for the ethical review of research. If it does, submit your proposal to this organization, and provide us with a copy of your application and the resulting decision. 

    • Informed Consent

      WHY CARE ABOUT INFORMED PARTICIPATION PROCEDURES IN RESEARCH?

      Informed participation is an ethical and legal requirement for research involving human participants. It is the process where a participant is informed beforehand about all aspects of your research to enable the participant to make an informed decision on their willingness to participate in your research. 
      Informed participation is an essential requirement prior to every research involving people as subjects for research. It involves informing the subject about his or her rights, the purpose of the research, procedures to be undertaken, potential risks and benefits of participation, expected duration of the research, the extent of confidentiality of personal identification and demographic data, so that the participation of subjects in your research is entirely voluntary.  
      Informed consent - when a person actively provides consent to participate in your research - is also increasingly important for use of data after your research, as failure to properly address issues of consent may restrict the opportunities for initial use of data, the publishing of your results and the sharing of the data.

      NOTE: you always have to inform people who participate in your research about your research. Obtaining explicit consent (e.g. signing a form or tick a box) is not always required; if research data is gathered completely anonymously you do not need to register the participants' consent

      WHO IS CAPABLE TO GIVE CONSENT? 

      Participants, or their legal representatives, must be given ample opportunity to understand the nature, purpose and anticipated consequences of research participation. So that they will be able to give informed consent to the extent to which they are capable of doing so. Please note that not all human beings are capable of consent. Individuals with the capacity or competence to consent:

      • are 16 years or older (adult);
      • have the capacity to make choices about a proposed course of action;
      • know about the risks, benefits, and alternatives;
      • understand that consent is ‘voluntary and continuing permission’;
      • understand that consent ‘can be withdrawn at any time’.

      More info on individuals competence to consent on CCMO website (EnglishDutch).

      CONSENT UNDER THE GDPR (EU PRIVACY LAW)

      Consent is one of the six legal grounds for lawful processing of personal data, often consent is the most appropriate legal basis in research. If personally identifiable information of individuals will be processed in your research, active consent is required, according to EU General Data Protection Regulation GDPR. Consent under the GDPR is: valid, freely given, unambiguous, specific, informed and explicit actively given consent. The 'consent' requires action: it needs to be given by a written(signed)/oral statement or by clear affirmative action. Silent consent, inactivity or pre-ticked boxes are not valid. 

      If you process sensitive personal data than explicit consent is required for collecting those data. For an explanation on personally identifiable information check the UT Personal Data website on privacy rules and definitions.

      WHAT DOES 'INFORMED CONSENT PROCEDURE' ENTAIL?

      The informed consent procedure consists of an information sheet AND an informed consent form 

      Specifically, the information provided in advance addresses (where applicable):

      • the voluntariness of participation;
      • the nature and purpose of the investigation, including if the data collection is meant only for training purposes
      • any reasonably foreseeable factors regarding the nature, purpose, and duration of the research that may influence participants’ willingness to participate (such as the extent of strain, potential risks, and discomfort)
      • the right to decline to participate and withdraw from the research at any time, without any negative consequences, and without providing any reasons;
      • any recording of voices and images (where applicable);
      • confidentiality protection and the limitations thereof;
      • procedures for incidental findings (where applicable);
      • additional insurance guarantees (where applicable);
      • period of time to which the consent applies;
      • time and nature of data storage
      • re-use of specified data in the current, future or other research;
      • incentives for participation;
      • names and details of the responsible researcher and contact person(s) for questions about the research and rights of research participants;

      INFORMED CONSENT FORMS

      Here you can find several informed consent forms. They are examples, which can be used as a template for your own, customized version. Before signing the informed consent form, participants need to be provided with sufficiently detailed information on the study so that they can make an informed, voluntary and rational decision to participate. 

      Interviews and experiments
      See the download below for a template for an Informed Consent you may use for interviews and experiments. 

  • Research Data Management (RDM)

    Good scientific practice is one of the main reasons to manage research data during and archive the data after the project. It is important to keep available the raw, processed and/or analyzed data, as well as the documentation necessary for understanding the data and the way it was collected, processed and analyzed. This plays an important role in accountability issues, and allows the researcher to reuse his/her own data or to return to earlier stages of the research process when needed. As a result, research will be reproducible and verifiable. Proper research data management (RDM) makes science more transparent, and improves scientific integrity and societal trust.

  • Privacy (GDPR)/use of personal data

    Privacy concerns information about people. This includes any information that can be traced directly or indirectly to a natural person, for example a person’s name, identification number, phone number, location data (also digital), assessments, ethnicity, religion, health and biometric data. When you collect or use personally identifiable data of persons (e.g., respondents, informants, test subjects, interviewees) who participate in your research, you have to comply with the GDPR privacy law. If possible, process the data of the persons in your research anonymously right from the start or as soon as possible, anonymous data does not fall under the GDPR law. You can also work with pseudonymization (make use of coding), in that case, make sure you keep the key secure, as this data falls under GDPR regulations. More information on this can be found on the UT privacy website.

    If you have any questions related to privacy, please contact the Privacy Contact Person (PCP) of the faculty of Engineering Technology:

    • Reporting data processing

      All data registrations of personal information must be recorded across the University of Twente (see FAQ). These registrations (systems, forms) are referred to as ‘processing’. The responsible owner of the registration must report the processing to the DPO team. Processing in the course of scientific research also falls under this obligation. In that case, the research scientist is the processing owner.

      The Privacy Contact Person (PCP) of the faculty ET can assist with processing registration. A registration tool is available to make it easier for the custodian to comply with the statutory requirements set for this purpose. 

      For more information check the GDPR registration tool.

      The Privacy Contact Person (PCP) for the faculty of ET is, Maria Kamp. The UT Data Protection Officer (DPO) can also be contacted.  

    • Processor agreement

      Do you engage a (new) party that processes personal data for you, you may need a processor agreement in case the research data is identifiable to individual persons. Please contact the PCP (Privacy Contact Person) of ET to sort out if a processor agreement is necessary: Maria Kamp

      If you bring in someone who will be processing personal data for you, this person is not allowed to use this information for his or her own purposes. You need to formalize this in a data processor agreement. This agreement establishes that the new person may not use the personal data for his or her own purposes and that this person must immediately report any data breach.

      The UT has already established a data processor agreement for standard applications that process personal data. If you are bringing in a new person, or if you’re not sure if someone has already signed a data processing agreement, contact the Privacy Contact Person of ET or the Data Protection Officers team.

      WHAT SHOULD BE INCLUDED IN A DATA PROCESSOR AGREEMENT?

      At the UT we use a standard template by SURF for the data processor agreement, which you can request from your Privacy Contact Person. You should include the following items in this agreement:

      • The topic and the duration of the data processing.
      • The nature and the objective of the data processing.
      • The type of personal data.
      • The categories of those involved.
      • The rights and obligations of the person responsible for processing the data.

       PROCEDURE PROCESSOR AGREEMENT FACULTY OF ENGINEERING TECHNOLOGY

      1. Please contact the PCP of ET if a processor agreement is necessary
      2. The PCP will send the template by SURF to the researcher
      3. The researcher fills out the form and returns it to the PCP
      4. The researcher receives a copy of the signed processor agreement from the PCP
  • Research ICT

    Peter Lasker is the ICT Accountmanager of the Faculty of Engineering Technology and is the point of contact for advice on all ICT related questions that are not related to the usage of standard offered ICT facilities.

  • Research facilities
  • Research Assessments

    The University of Twente attaches great value to quality assurance in research. We therefore periodically invite external experts to assess all research carried out at the UT. 

    For these assessments, the Strategy Evaluation Protocol (SEP 2021-2027) is used. This protocol was drawn up by the KNAW (Royal Netherlands Academy of Arts and Sciences), NWO (Netherlands Organisation for Scientific Research) and VSNU ( Association of Universities in the Netherlands), and is used in all research assessments carried out under their responsibility.

    An international assessment committee of renowned peers assesses the performance of a research unit on three criteria: research quality, relevance to society and viability. The committee assigns the research unit to a particular category on the scale of one to four, one being the highest. The committee also provides a qualitative assessment of the policy on scientific integrity and PhD programmes. Open science, academic culture  and human resources policy are also considered. Evaluation is based on a site visit by the committee and on a written self-assessment of the research unit. 

    In the past ET has conducted research assessments based on disciplines. Since the new protocol puts more emphasis on management and strategy we intend to step away from this approach and conduct a faculty wide research assessment in future.

    For more information on past research assessments and the schedule for future assessments at the UT see:  https://www.utwente.nl/onderzoek/output/onderzoeksbeoordeling/#kwaliteitszorg-onderzoek

    The most recent  self evaluations of ET can be found here:

     Discipline

    Period

    Date of site visit



    Civil engineering

    2012-2017

    June 2018

    Self assessment report

    Committee assessment report

    Mechanical and Industrial Design Engineering

    2012-2018

    October 2020

    Self assessment report

    Self assessment report: scrapbooks

    Committee assessment report

  • UT Research Support

    The university library (LISA) has developed a website about research support at the UT. The website provides an overview of and information about support throughout the entire research cycle. In addition to LISA research support, the website offers references to similar services from other service departments within the UT.

  • Scientific Integrity

    HOUSE OF INTEGRITY

    At University of Twente we have an integrated perspective and approach on integrity policies. We have an integrated integrity programme called ‘House of Integrity’ to structure and organize various integrity policies, regulations and practices. Our House of Integrity approach covers scientific, social and business integrity. 

    Scientific Integrity Programme
    If you would like to familiarise yourself with current issues of scientific integrity, and current legal frameworks now governing integrity, you can apply for the Scientific Integrity Programme at UT.  This programme is now available online and you can attend the subsequent workshop. 

    CODES OF CONDUCT UNIVERSITY OF TWENTE

    The University of Twente has a number of codes of conduct related to integrity. Here you can find, e.g. the behavioral standard for everyone who is part of the UT community,  the policy of the university in ancillary activities, which guidelines apply to professional scientific activities and various codes of conduct that apply, for example, to ICT and internet use or to (sexual) intimidation, aggression, violence and discrimination.   

    The codes are applicable to everyone who is part of the UT community: employees, students, and those representing the University of Twente. 

    CONFIDENTIAL ADVISORS

    At the UT it is of utmost importance that everyone feels they have a safe and secure basis for their work and study that also makes it possible to conduct difficult or critical conversations when necessary. Students and staff must be able to address concerns, dilemmas and complaints within the UT, they need to feel they are safe to do so and feel assured their report or complaint will be taken seriously. Providing a safe university environment is recently underlined in a statement by all Dutch universities.

    If you want to report undesirable behavior, you can get contact with one of the confidential advisors for advice and support whenever you have to deal with unacceptable behavior, like intimidation, (sexual) harassment, aggression, violence, discrimination, bullying or stalking, or when faced with a conflict in your work situation connected to such behavior. PhD candidates, too, may call on the confidential advisor. Bachelor's and master's students may not, however. These students can approach any of the student counselors should they be confronted with unacceptable behavior.

    DUTCH AND EUROPEAN CODES OF CONDUCT SCIENTIFIC INTEGRITY


    All those involved with education and research bear responsibility regarding upholding scientific integrity as specified in the Dutch and European codes of conduct for scientific integrity.