Why do we need your certified documents after your conditional acceptance?
As part of the enrolment process, UT is required to verify your previous education. This is why, in your conditional acceptance email, we ask you to submit certified documents. If you have not yet completed your previous education, you will be asked to provide these documents or details after you graduate.
Below is an overview of the documents the University of Twente needs after you are conditionally accepted.
In most cases, students with a Dutch HBO or WO bachelor's degree do not need to submit certified documents. We can verify your graduation online through DUO.
Your higher education institution must register your graduation with DUO. The University of Twente has no influence over this process. Once your institution has completed the registration, your graduation details will usually be visible to us within one to two working days.
To help ensure that your enrolment process runs smoothly, please ask your institution to register your degree with DUO as soon as you have met all graduation requirements. You can check whether your degree has been registered by logging into your DUO Mijn Diploma's account. If your diploma is available to download there, it should also become visible to us shortly afterwards.
In some cases, we may be unable to verify your degree through DUO. Also, if you are going to graduate in August and want to start your studies in September, or if you are going to graduate in January and want to start your studies in February, it could take some time for DUO to verify your results. In this case submit certified copies of your diploma and/or degree documents.
The needed documents is:
The following documents are required per obtained higher educational degree provided and approved within your application:
You do not need to submit your final transcript of records. However, in some cases, a final transcript of records can serve as a graduation statement. We can accept this if you have not yet received your final degree certificate.
Please refer to the ‘Submitting your certified documents’ section for information on how to provide us with your certified documents.
Specific document requirements by country
Some countries have more complex documentation requirements, therefore, please refer to the countries listed below for additional information.
To complete your admission file, the following certified documents are required:
1. Online verification document via CSSD
You can arrange the following documents via the CSSD website as soon as possible after your graduation, make sure to provide them in both English and Chinese version:
In case during the application you have not graduated yet, please provide us with a scan (both in English and Chinese) of your:
Please provide us with a digital version of all the above-mentioned documents (as a PDF) before the deadline for submitting the enrollment documents. Send them via email to Student Services; together with a copy of your Chinese ID card and the UT student number.
2. Notarial booklets as certified photocopies
In China, civil-law notary firms make copies of the original documents and attach a declaration from the firm (in Chinese and English) stating that the attached document is a true copy of the original and includes information on the general content of the original document. This notarial deed does not replace the original document and should be regarded as a certified copy. In that case, you can send them via postal mail to our address which you can find on the following website.
Suppose you choose to provide us with notarial booklets, the following documents are needed, in the original language and officially translated in English/Dutch.
To complete your admission file, the following certified document is required:
The documents listed above must be provided in their original language and accompanied by an official translation into English or Dutch.
The documents listed above must be provided in their original language.
To complete your enrolment, the following certified document is required:
You might want to share your results via Belge Doğrulama as a certified document. Alternatively, some institutions in Türkiye provide electronic versions of the above-mentioned document with online verification. In this case, please email the required documents to Student Services, along with your UT student number. If none of these options is possible, please refer to the ‘Submitting your certified documents’ section.
The documents listed above must be provided in their original language (English).
If you are nominated by your home institution for a double degree programme at our university, certified documents for enrolment, in some cases, are not necessary. If certified documents are needed, you will be informed accordingly in your conditional acceptance email.
Digital copies/scans of the requested documents can be sent to finalise the enrolment as a nominated double degree student via email. Make sure to mention your UT student number. Which documents are required can be found under the paragraph ‘Students with a Dutch degree’ or ‘Students with an international degree’.
In most cases, you do not have to take any action if you have obtained an IELTS, TOEFL, Cambridge, PTE Academic, and LANGUAGECERT Academic, as we have verified and processed the certificate within your application already.
However, in the following cases you need to provide additional certified documents:
1. If you are exempt from taking an English language test based on your secondary school education, which is equivalent to Dutch VWO level and was approved during the admissions process. If this applies to you, please provide:
Note, in some countries the diploma and official final transcript of records are one and the same document. In this case, we need certified photocopies of that document.
2. If you are exempt from taking an English language test based on your higher education degree, we also require a certified document of your transcript of records or official Diploma Supplement stating the language of instruction of your study programme.
If you applied for the master’s programme in Business Administration and/or Industrial Engineering Management, you are required to provide proof of mathematics proficiency.
If you have a GRE, GMAT, or James Boswell-Bèta certificate, you normally do not have to take any action, as we have already verified and processed your certificate as part of your application. Similarly, if your proof of mathematics proficiency is based on your Dutch HAVO or VWO diploma, we can verify your results online via DUO.
If you have a CCVX certificate, please provide a certified photocopy. For information see Certified documents via postal mail.
The information below explains the different ways you can submit documents that we accept as certified, and whether you should submit digital or physical certified copies.
If we can verify your document(s) online, we accept digital copies as certified. You can send us these documents via email to Student Services, mentioning your UT student number.
Some institutions issue digital copies of documents that can be verified online through their verification website. We can accept PDF e-certificates or e-transcripts, provided that they include a website link and/or a verifiable QR code, or a link to the relevant verification portal.
Please note that, due to Dutch privacy legislation, we cannot log in to your personal account to verify your documents. We can only verify documents through a publicly accessible verification website.
In some countries, academic documents can be shared via independent academic verification platforms. Documents received this way are accepted as certified documents. Some examples of these verification platforms include:
You may ask the educational institution where you obtained your degree to send us a copy of your degree certificate or graduation statement either digitally or by post.
Digital copies can be emailed directly by an authorised staff member of the educational institution. We only accept documents submitted this way if they are sent from an institutional email address. Also, your full name and UT student number should be included in the subject line.
Documents sent by post should be enclosed in a sealed envelope bearing the official stamp or seal of the issuing institution. The postal address can be found in our FAQ.
In case certified documents cannot be provided digitally, you can send us certified photocopies of the required document(s).
A certified photocopy is a copy of the original document with an original 'wet' stamp, a handwritten signature, and a date on every page, placed by a notary or the educational institution that issued the document. By stamping and signing the certified photocopy, the authority confirms that it has examined and approved the original document.
Certified photocopies cannot be submitted by email. They must be sent by post or handed in physically at the Student Service Desk.
Never hand in or send your original documents. Documents submitted to the University of Twente cannot be returned. Once received, they become the property of the University of Twente.
When you have finished your diploma/degree, but you still have to wait on the official degree certificate, you can send in a graduation statement. A graduation statement may also be known as a provisional or temporary certificate.
A graduation statement is an original letter on official stationery, issued after you have officially graduated, that contains at least the following information:
We do not accept a graduation statement with a graduation date in the future. For example, “student Adam Smith is in his final semester and will be graduating on 22 July 2026” with the issue date of 1 June 2026.
You may also ask the institution where you obtained your degree to complete the UT Proof of Graduation template and have them send it directly to us.