Below is an overview of which documents the University of Twente needs after you are (conditionally) accepted
Do never hand or send in your original documents. Documents sent in cannot be returned to you, and received documents at the University of Twente are from that point in possession of the University of Twente.
In most cases, students with a Dutch HBO/WO bachelor’s degree do not have to send us the certified photocopies as we can verify the results online via DUO. The Dutch higher education institution where you will graduate has to make the registration to DUO that you have graduated, the University of Twente does not have any influence on this. Once your institution has done it, the results will be visible to us within one to two business days. To ensure the enrolment process runs smoothly, please make sure that your university registers your degree with DUO as soon as you have met all graduation requirements. You can check whether your degree has been registered by logging into your personal DUO Mijn Diploma's account. If your diploma is available for download there, it will also be visible to us shortly afterwards.
However, if you are going to pass in August and want to start your studies in September, or if you are going to pass in January and want to start your studies in February, it could take some time for DUO to verify your results. Therefore, we request you to provide us with the certified photocopies, which are:
Note, in some unfortunate cases, we are unable to verify your diplomas/degree(s) via DUO. In that case, you will be informed via email and you will be asked to provide us with certified photocopies.
The following documents are required per obtained higher educational degree* provided and approved within your application.
* The academic degrees which you should count are Associate Degree, Higher National Diploma/Certificate, National Diploma/Certificate, Bachelor’s degree, Master’s degree, Doctorate degree (like PhD), Post-graduate degree, or advanced professional degree.
Some countries have a more complicated situation to provide documents, therefore see those countries mentioned below.
In order to complete the admission file, we need to verify your degree (s) as this is required by Dutch law. You have the possibility to either provide us with notarial booklets or we can also verify your documents digitally via China Higher Education Student Information and Career Center (CHESICC).
1. Online verification document via CHESICC
You can arrange the following documents via the CHESICC website as soon as possible after your graduation, make sure to provide them in both English and Chinese version:
In case during the application you have not graduated yet, please provide us with a scan (both in English and Chinese) of your:
Please provide us with a digital version of all the above-mentioned documents (as a PDF) before the deadline for submitting the enrollment documents. Send them via email to Student Services; together with a copy of your Chinese ID card and the UT student number.
2. Notarial booklets as certified photocopies
In China, civil-law notary firms make copies of the original documents and attach a declaration from the firm (in Chinese and English) stating that the attached document is a true copy of the original and includes information on the general content of the original document. This notarial deed does not replace the original document and should be regarded as a certified copy.
Suppose you choose to provide us with notarial booklets of the documents mentioned as certified photocopies. In that case, you can send them via postal mail to our address which you can find on the following website.
After completing a higher education programme, students will obtain the documents mentioned below in Germany.
The University of Twente requires certified photocopies of the mentioned above in the original language (German). If the documents are provided in English, it is your choice to send them besides the ones in German. However, you are not obligated to make translations.
If you have to request a diploma supplement, we prefer to see the document in English.
In order to complete the admission file, we would like to receive the certified photocopies of these documents in Greek and an original translation of these documents in English/Dutch.
When you have finished your diploma/degree, but you still have to wait on the official degree certificate, you can provide us with the following documents:
With these documents, we will arrange your enrolment. The enrolment will take place on a so-called ‘blockade’ which means a temporary enrollment. You have to send in a certified photocopy of your official final diploma/degree, 'Ptychio (ΠΤΥΧΙΟ)' / Diploma (Δίπλωμα), after you have received it during your first year of study. An original translation of the Ptychio (ΠΤΥΧΙΟ) / Diploma (Δίπλωμα) is needed if you have not provided us with a diploma supplement during your first enrollment.
If you do not hand in a certified photocopy of your final diploma/degree, you cannot receive your degree from the University of Twente.
* The temporary certificate (Βεβαίωση Περάτωσης) is only valid for one year. This document is not accepted when it is older than one year by the start of your study at the University of Twente. If this is not the case, please provide us with Ptychio (ΠΤΥΧΙΟ) / Diploma (Δίπλωμα).
In order to complete the admission file, we would like to receive the certified photocopies of these documents in Italian and an original translation of these documents in English/Dutch.
With these documents, we will arrange your enrolment. The enrolment will take place on a so-called ‘blockade’ which means a temporary enrollment. You have to send in a certified photocopy of your official final diploma/degree, 'Pergamena di Laurea', after you have received it during your first year of study. An original translation of the 'Pergamena di Laurea' is needed if you have not provided us with a diploma supplement during your first enrollment. If you do not hand in a certified photocopy of your final diploma/degree, you cannot receive your degree from the University of Twente.
*The temporary certificate (Certificato di Laurea) is only valid for one year. This document is not accepted when it is older than one year by the start of your study at the University of Twente. If this is not the case, please provide us with Pergamena di Laurea.
In order to complete your admission file, you must provide certain documents. The list of required certified photocopies documents depends on whether you have already received your official diploma or are still waiting for it to be issued. All documents must be submitted in Portuguese together with their official translations into English or Dutch.
If you have completed your degree but are still waiting for the official diploma/degree certificate, please provide:
If you have already received your official diploma/degree certificate, please provide:
Since it can take a long time in Spain to get the official degree certificate, other rules to the certified photocopies apply. Spain is the only country with this exemption. The following documents are required:
On the other hand, if you have graduated and have obtained your degree certificate, you can provide us with certified photocopies of your degree certificate and official final transcript of records in the original language and the original translation in English.
In order to complete the admission file, the University of Twente would like to receive the certified photocopies of the following documents:
If a document cannot be provided in its original language (Turkish), you may provide us with a transcript of records accessible via the e-Government Gateway. This transcript should be accessible in both Turkish and English.
Some institutions in Türkiye offer electronic versions of the above-mentioned documents. Please check which institutions provide these services at the following website.
Not each institution offers online verification of all the required documents; however, for those that do, please email the required documents to Student Services, along with your UT student number. Certified photocopies are still required for any documents that are not provided electronically by your institution.
In most cases, you do not have to take any action if you have obtained an IELTS, TOEFL, Cambridge, PTE Academic, or LANGUAGECERT Academic certificate, as we have verified and processed the certificate within your application already.
Some students are exempted as they obtained English as an exam subject during their secondary education which is comparable to Dutch vwo pre-university level and is approved within their application.
*If the original document is in English, Dutch, or German, no translation is required.
Note, in some countries the diploma and official final transcript of records are one and the same document, then we need certified photocopies of that document (translated as well).
If you applied for the master’s programme in Business Administration and/or master’s programme in Industrial Engineering Management, you need to provide a Mathematic certificate as well.
In most cases, you do not have to take any action, as we have verified and processed the certificate within your application already. If this is not the case, please follow the instructions below depending on your English language test:
If you are nominated by your home institution for a double degree programme at our university, certified photocopies for enrolment, in some cases, are not necessary. If needed, you will be informed accordingly.
Digital copies/scans of the requested documents can be sent to finalize the enrolment as a nominated double degree student via email to Student Services, make sure to mention your UT student number. Which documents are required can be found under the paragraph ‘Dutch degree’ or ‘international degree’.
Some institutions in some countries have the option to verify the results online. Sometimes only the transcript of records, sometimes the degree certificate, or both. This is valid, but only with the following condition; the document(s) should hold a website for verification and a code to verify it. We are not allowed to log in via your account due to Dutch privacy law, therefore a general website should be provided on the document with the verification code. You can provide these document(s) via email, please send them to Student Services mentioning your UT student number.
Please be aware, if the provided document(s) from the verification website is only available in the original language, we still need a hard copy of the official translation of the document(s).
Note: this is no guarantee, as the final decision will always be made upon receiving the documents.
Below are several examples of what the conditions should be. This is only a screenshot of some parts of the documents. Please know that these are not country regulations, meaning that the verification document and the options vary depending on the institution.
An institution from Spain:
An institution from Turkey:
An institution from Greece: