Doctoral defence ceremony

END PHASE: DOCTORAL DEFENCE CEREMONY

Pleas refer to https://www.utwente.nl/en/academic-ceremonies/phd_defences

The following steps are identified:

APPROVAL OF MANUSCRIPT

The doctoral candidate notifies the supervisor that the manuscript is in ProDoc and that the educational programme (EP; 30EC) according to the T&SP is complete.

The supervisor accepts the manuscript and the EP (or not à back to doctoral candidate).

APPROVAL OF TGS EDUCATIONAL PROGRAMME:

The doctoral candidate notifies the director of the TGS that the EP has been approved by the supervisor.

The director of the TGS accepts the EP (or not à back to doctoral candidate).

On approval, the TGS certificate is prepared for issue during the doctoral defence ceremony (distribution via Doctorate Board and beadle).

SETTING THE DATE OF DOCTORAL DEFENCE CEREMONY.

The supervisor institutes a committee and ensures that sufficient nominated members will be present on the provisional date/time. The date accepted by the supervisor and dean is recorded by Doctorate Board.

N.B.: if a new date has to be set, it must be six months after the set date. The dean can ask the Doctorate Board to make an exception in the case of force majeure.

APPOINTMENT OF DOCTORAL DEFENCE CEREMONY COMMITTEE.

The dean approves the final membership of the committee proposed by the supervisor. The application to appoint the committee is sent to the Doctorate Board.

APPOINTMENT OF DOCTORAL DEFENCE CEREMONY COMMITTEE.

The Doctorate Board appoints the members of the committee by e-mail/PDF letter (with a link to the manuscript and deadline for response) and an evaluation form (attached to the e-mail). The letter also informs the committee members that they can request a hardcopy manuscript from the doctoral candidate, which will be sent by post.

RESPONSE OF COMMITTEE MEMBERS.

The committee members give their assessment by completing and returning the form to the dean.

The doctoral candidate must submit the title page to the Doctorate Board.

RESULT OF ASSESSMENT COMMITTEE

The dean examines the responses and sends them to the Doctorate Board, where they are placed in ProDoc. If there are adverse responses, the dean notifies the supervisor and other members of the committee (no more than one member of the committee may have an adverse opinion and he may abstain from signing). The dean also takes action if the members of the committee and/or supervisor propose an award of the distinction cum laude.

The supervisor decides whether improvements suggested by the members of the committee should be incorporated in the final manuscript and if the other members of the committee and the dean should be notified of this.

DEFENCE OF DISSERTATION

Set date (possible result of cum laude procedure).

File information in ProDoc and pass to Alumni Office.

PvD 24-09-14 updated draft