Application procedure for incoming exchange students

Before being able to come as an exchange student at the University of Twente, please answer the following questions:

1. Is your home university an official UT partner university? Contact your home university’s international student services to make sure your home university has an exchange agreement with the UT before applying.
2. Have you reviewed our exchange possibilities?
3. Do you meet the English language requirements?
4. Are you applying well before the deadlines?
5. Your home university has to nominate you via our Mobility-Online system for an exchange programme before the deadline for nomination. Please contact your home university and arrange your nomination.
   
   For questions about your application please contact studentservices@utwente.nl.  

Once you are nominated by your home university via Mobility-Online you will receive a confirmation email with all the necessary information for your application. For how to apply, please see our application manual.

• Register in Mobility-Online as indicated in the email that you have received.
• You will need to submit the following documents digitally: 
       - A valid international passport /ID card for EU students.
        - An original transcript of records in English; Please be aware that if you are a master's student you need to upload your bachelor's and master's transcript of records (ToR). 
         - English test results as indicated on our website.
• Select courses worth up to a maximum of 15 ECTS per block. Check the information on our coursework page and, for more details, our course catalogue. 
• Complete your application before the deadline for application and submit it for assessment. 
• After submission, you will receive a confirmation email with details on how the procedure will proceed further.

Once you have submitted your application:

1. The Incoming Exchange Team will assess if you meet the requirements based on the information and the documents provided. You may be asked to send in additional documents/information. 
2. The Departmental Exchange Coordinator will check whether you are eligible to follow the selected courses or modules. The availability or schedule of courses will not be checked. You may be contacted by the Departmental Exchange Coordinator with suggestions for changes to the proposed course or module selection.
   
   After the Departmental Exchange Coordinator has assessed your admissibility you will be informed of your acceptance or rejection. 

Once your courses are approved and your English language certificate has met our requirements. You will need to take the following steps to complete your application: 

1. Have the Learning Agreement signed by the Institutional or Departmental Exchange Coordinator of your home university and yourself.
2. Scan & upload the signed Learning Agreement to the online application form. 

After your Learning Agreement has been processed you will be provisionally accepted to the University of Twente. Your acceptance will be completed when the following condition is met:

• You have completed the visa/residence permit procedures (if applicable).

UT assists international students requiring an entry visa for the Netherlands. You will be contacted by our visa department by email about the steps to take. More information about visa.

The UT assists visa students in finding accommodation. You will be contacted by our housing department by email about the steps to take. 

If you are an incoming exchange student who does not require an entry visa and/or residence permit and is looking for accommodation on campus or near our university, create an account at Roomspot.

More information about housing.

When you have completed your application procedure, you are ready for enrolment. Once you are enrolled, you will receive a confirmation email. 

After you have been (provisionally) accepted by the UT you will need to arrange further:

• Health & Liability insurance 

All international students staying in the Netherlands are required by Dutch law to have health- and liability insurance. 

International students who have their own health insurance (other than the AON insurance offered by the University of Twente, which is valid in the Netherlands) are strongly advised to purchase liability insurance as a simple accident can easily cost you hundreds of euros in the Netherlands. This insurance can be bought with AON and costs around €40,- a year.

Read more about health and liability insurance.

• Provide contact information

When you have arranged for housing and booked your flight you need to fill in your contact information. Log in to the Online Application Form, click on ‘contact information and fill in your travel information, address in the Netherlands and an emergency contact person. Please complete this action as soon as possible.

• Upon arrival

Many things in the Netherlands may be different from your home countries, like climate, traffic, food, clothes and religion.

To help you prepare for your UT study experience, we have created a website where you can find video interviews with international UT students. These videos focus on the experiences of international students with Dutch (academic) culture. 

Read more about preparing for study at the UT.

You must arrive at the University of Twente in time before the start of your courses. The UT organises an introduction period for new (international) students before the start of every Fall and Spring semester called Kick-In. During these days you will meet your fellow students and get to know your programme, UT campus, and Enschede.

More information about introduction day

During your exchange programme you can, of course, have the following questions about your programme:

• I want to extend my exchange programme. To be able to extend your programme you need to have the approval of your home university and the departmental exchange coordinator at UT. Once you have the approval of both the parties your enrolment will be extended.
• I want to change my module(s) or course(es). To be able to do this, please contact your departmental exchange coordinator at UT.

After completing your exchange programme at UT, please note the following points: 

• Get your Confirmation of Stay Certificate (if needed) signed by the Institutional or Departmental Exchange Coordinator of UT by sending it through email. This also applies to other documents.
• De-register at the municipality.
• Close your Dutch bank account by informing your bank.
• Cancel your Dutch health insurance.
• Cancel subscriptions by informing them.
• Return library books.

Placement programme is divided into two; with and without an agreement, which will be explained further below. It is advisable to contact your home university’s international student services to make sure your home university has an exchange agreement with the UT before applying.

• Placement with agreement: if your home university an official UT partner university, your home university has to nominate you via our Mobility-Online system for an exchange programme before the deadline for nomination. Please contact your home university and arrange your nomination.
• Placement without agreement: placement could be possible even if your home university is not a partner. Only after you have received a positive response from your contact in the research group, you will receive the ‘link’ to nominate yourself to the Mobility Online system.

Keep in mind: as a placement student, you also have to met the English language requirements, and be aware about the application deadlines. For questions about your application please contact studentservices@utwente.nl.  

Once you are nominated by your home university via Mobility-Online you will receive a confirmation email with all the necessary information for your application.

If you cannot be nominated by your home university, you will receive an application link via the departmental exchange coordinator of UT with all the information. For how to apply, please see our application manual.

• You can apply for placement when you want to do (only) a placement. When you plan to do a combination of courses and placement, we request you to please apply as a course student and not a placement student.
• Register in Mobility-Online as indicated in the email that you have received.
• You will need to submit the following documents digitally: 
  - A valid international passport or an ID card for EU students.
  - An original transcript of records (ToR) in English; outlining completed courses and results obtained during your current study. 
  - English test results as indicated on our website.
• Select the course code which indicates which kind of research you going to do.
• Indicate the research group where you going to do your placement programme.
• After submission, you will receive a confirmation email with details on how the procedure will proceed further.

Once you have submitted your application:

• The Departmental Exchange Coordinator will check whether the supervisor or the research group at UT is able to host you.  
• The Incoming Exchange Team will assess if you meet the requirements based on the information and the documents provided. You may be asked to send in additional documents/information. 

Once the availability of the project has been checked and you have submitted your English test results, you will need to take the following steps to complete your application:  

1. Have the Learning Agreement signed by the Institutional or Departmental Exchange Coordinator application form. 

After your Learning Agreement has been processed you will be provisionally accepted to the University of Twente. Your acceptance will be completed when the following condition is met:

• You have completed the visa/residence permit procedures (if applicable).

UT assists international students requiring an entry visa for the Netherlands. You will be contacted by our visa department by email about the steps to take. More information about visa.

The UT assists visa students in finding accommodation. You will be contacted by our housing department by email about the steps to take. 

If you are an incoming exchange student who does not require an entry visa and/or residence permit and is looking for accommodation on campus or near our university, create an account at Roomspot.

More information about housing.

When you have completed your application procedure, you are ready for enrolment. Once you are enrolled, you will receive a confirmation email. 

After you have been (provisionally) accepted by the UT you will need to arrange further:

• Health & Liability insurance 

All international students staying in the Netherlands are required by Dutch law to have health- and liability insurance. 

International students who have their own health insurance (other than the AON insurance offered by the University of Twente, which is valid in the Netherlands) are strongly advised to purchase liability insurance as a simple accident can easily cost you hundreds of euros in the Netherlands. This insurance can be bought with AON and costs around €40,- a year.

Read more about health and liability insurance.

• Provide contact information

When you have arranged for housing and booked your flight you need to fill in your contact information. Log in to the Online Application Form, click on ‘contact information and fill in your travel information, address in the Netherlands and an emergency contact person. Please complete this action as soon as possible.

• Upon arrival

Many things in the Netherlands may be different from your home countries, like climate, traffic, food, clothes and religion.

To help you prepare for your UT study experience, we have created a website where you can find video interviews with international UT students. These videos focus on the experiences of international students with Dutch (academic) culture. 

Read more about preparing for study at the UT.

You must arrive at the University of Twente in time before the start of your placement. The UT organises an introduction period for new (international) students before the start of every Fall and Spring semester called Kick-In. During these days you will meet your fellow students and get to know your programme, UT campus, and Enschede.

More information about introduction day

During your exchange programme you can, of course, have the following question about your programme:

• I want to extend my exchange programme. To be able to extend your programme you need to have the approval of your home university and the departmental exchange coordinator at UT. Once you have the approval of both the parties your enrolment will be extended.

After completing your exchange programme at UT, please note the following points:

• Get your Confirmation of Stay Certificate (if needed) signed by the Institutional or Departmental Exchange Coordinator of UT by sending it through email. This also applies to other documents.
• De-register at the municipality.
• Close your Dutch bank account by informing your bank.
• Cancel your Dutch health insurance
• Cancel subscriptions by informing them.
• Return library books.