Staff, students and guests can request authorisation for access to UT buildings after closing time and/or for access to labs that are not open to the public. This authorisation will be placed on your employee or student pass. You will gain access by holding your pass in front of a card reader. Access authorisation will only be granted if you have a valid reason for requesting access.
The procedure depends on the building you want to access. In the following explanation a distinction is made between technical and non-technical buildings. If you have any questions, please contact the Service Desk of your building.
Access to technical buildings (Carré, Hal B, Nano lab, Zilverling, Waaier, and Horst)
Applying for access authorisation starts with filling out an access registration form. The link can be found below. You can fill out this form online and send it to the secretary's office and/or to the supervisor of your department. The secretary's office and/or the supervisor of your department sends it to the responsible security employee of the department, who will approve or turn down the application. From now on it is also possible to fill out a form to authorise more than 10 persons. The approved application is forwarded to the Security Department, and your authorisation will then generally be processed within 2 days. If you are in possession of a staff or student pass, the new authorisation will be effective immediately. If you do not have a staff or student pass, you can have one made at the ICT Service Desk in the Citadel building.
Access to non-technical buildings (Ravelijn, Spiegel, Cubicus, Bastille, and Vrijhof)
Applying for access authorisation starts with filling out an access registration form. The link can be found above. You can fill out and submit this form online.
The secretary's office must email the form to the Service Desk. This is the digital signature for their approval of your application. From now on it is also possible to fill out a form to authorise more than 10 persons. The Service Desk will forward the form to the Security Department and your request for authorisation will then generally be processed within 2 days. If you already have an authorised pass, the new authorisation is active immediately. If you have no authorisation on your pass, go to the Security Department to have your pass read. Do not forget to bring your ID if you are not an employee or student.
The secretary's office can send the applications to one of the following email addresses:
If you access pass is lost or stolen, please report this immediately to the Security Department. The pass will then be blocked.
Requesting an employee or student pass
The issuing of access passes and granting access rights is the responsibility of the Security Department.