FAQ Binding Recommendation (BSA)

In general

What does binding recommendation (BSA) means?

The binding recommendation (BSA) is the final recommendation which the educational programme gives a bachelor student at the end of the first academic year. It's about the permission to continue the current study or not. 
The recommendation is based on your study results and can be positive or negative. Also can be decided to postponed the final recommendation to the end of the next academic year at the very latest.

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To whom does the BSA applies?

The BSA applies toe all first year Bachelor students.

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Which are the requirements for the BSA?

To continue your programme, you need to complete at least 45 EC in your first academic year.
Exception: ATLAS students need to complete all 60 EC of the first academic year.

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Does my educational programme have additional requirements for the BSA?

Your programme may have additional requirements. You can find these requirements in the Education and Examination Regulation of your programme.

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I have a question about the BSA. Who can I contact?

The study adviser, tutor or mentor.

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Different sorts of Recommendations

What is a first pre-recommendation?

This is a provisional recommendation which is based on your study results of module 1. This recommendation is not binding and can be positive, negative or neutral.

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What is a second pre-recommendation?

This is a provisional recommendation based on your study results up until module 3. This recommendation is not binding and can be positive, negative or neutral.

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What is a final recommendation?

This is the binding recommendation based on all your study result after the additional test week. This recommendation can be positive or negative or the recommendation can be postponed.

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When will my final recommendation be negative?

You'll receive a negative binding recommendation if you've completed 2 or less modules. However, the programme may have set additional requirements. Check your Education and Examination Regulation of your programme for that, or contact your study advisor if you have any questions.

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When will my final recommendation be positive?

You'll receive a positive binding recommendation if you have completed 3 or more modules of your first bachelor year. However, the programme may have set additional requirements. Check your Education and Examination Regulation of your programme for that, or contact your study advisor if you have any questions.

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When will my pre-recommendation be neutral?

You'll receive a neutral recommendation:
- if the programme director is confident that you may still complete the module(s) with additional exams;
- when you recently have switched to a different educational programme.

Contact your study adviser if you have any questions.

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In which case will my recommendation postponed?

The educational programma director may decide to postpone the final recommendation to the end of your second academic year on grounds of:
- your study switch;
- your personal circumstances.

Contact your study adviser if you have any questions.

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 time Frame recommendations

When do I receive a first pre-recommendation?

In your first year of enrollment, you will receive a first pre-recommendation on the 31st of December. This recommendation is based on your study results of module 1, and is not binding. 

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When do I receive a second pre-recommendation?

In your first year of enrollment, you will receive a second pre-recommendation on the 1st of March. This recommendation is based on your study results up to module 3, and is not binding. 

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When do I receive the final binding recommendation?

In your first year of enrollment, you will receive a final binding recommendation mid-August. This recommendation is based on all your study results, after the additional test week (week 30).

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pre-recommendation 

 I've received a positive first or second pre-recommendation. And now?

Make sure that you have completed at least 3 of the 4 modules successfully. Only then you will receive a positive final recommendation.

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I've received a negative first or second pre-recommendation. And now?

When you've received a negative pre-recommendation, you'll be invited by your study adviser for an interview to discus your study method and a reconsideration of choice of study.  
The possibility of still receiving a positive final recommendation will also be assessed.
You should notify your study adviser a.s.a.p. if your personal circumstances effect your study progress.

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I've received a neutral first or second pre-recommendation. And now?

When you've received a neutral pre-recommendation, you'll be invited by your study adviser for an interview to discus your study method and a possible reconsideration of choice of study. 
The possibility of still receiving a positive final recommendation will also be assessed.
You should notify your study adviser a.s.a.p. if your personal circumstances effect your study progress.

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Final recommendation

I've received a positive final recommendation. And now?

Please sign up in good time for your second academic year.

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I've received a negative final recommendation. And now?

You're not aloud to continue your programme next year. You need to de-enrol for the second academic year or you will be de-enrolled. The expulsion remains in force for a period of 3 academic years.
Your can apply for a hearing within 5 working days if you think that the intended final negative recommendation is unjust. 
Your can lodge an appeal to the UT Complaints Desk if you think that the final negative recommendation is unjust. 

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My final recommendation is postponed. And now?

The programme director may decide to postpone the final recommendation to next year, for instance:
- if you switch to an other educational programme or
- when due to personal circumstances judgment of your study abilities isn't possible.

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Other regarding the recommendations

Is it possible to get a positive final recommendation after 2 negative pre-recommendations? 

Yes. If you've succesfully completed at least 3 of the 4 modules at the end of the academic year, you'll receive a positive final recommendation.

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Is it possible to get a positive final recommendation after a positive first pre-recommendation and a negative second pre-recommendation? 

Yes. If you've succesfully completed at least 3 of the 4 modules at the end of the academic year, you'll receive a positive final recommendation.

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 How do I receive my recommendations?

You'll receive them by e-mail or via Osiris.

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I haven't received any recommendation. And now?

If you haven't received any recommendation, contact your study adviser a.s.a.p.  

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The recommendation I've received, isn't correct according to my calculation. And now? 

Contact your study adviser a.s.a.p.

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I'm enrolled for 2 (or more) educational programmes. What is my BSA norm?

If you're enrolled for 2 or more programmes simultaneously and you've met the BSA standard for one of them, the BSA-standard for the other programme(s) is lapsed. 

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Enrolment and De-enrolment

I've started my educational programme late (but before the 1st of October). What is my BSA standard?

If you've started with your programme at the UT before the 1st of October, there is no adjustment of the standard referred to in article 6.3 paragraph 7 of the Education and Examination Regulations.  

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I've started my educational programme late (after the 1ste of Octorber). What is my BSA standard?

If you've started with your programme at the UT on the 1st of October or after that date, the final recommendation will be postponed till the end of your second academic year at the very latest. 

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I've switched to an other UT programme before the 1st of October of the current academic year. What is my BSA standard?

If you've switched to an other UT programme before the 1st of October, there is no adjustment of the standard referred to in article 6.3 paragraph 7 of the Education and Examination Regulations. Otherwise, the provisions referred to in article 6.3 paragraph 7 shall apply.

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I've switched to an other UT programme after the 1st of October of the current academic year. What is my BSA standard?  

If you've switched to an other UT programme after the 1st of October, the final recommendation will be postponed till the end of your second academic year at the very latest.

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I've de-enrolled before the 1st of February. What applies to me?

If you request for de-enrollement before the 1st of February of your first academic year, the final recommendation as referred to in article 6.3 paragraph 1 (the Education and Examination Regulations ) will be postponed. If you re-enroll next academic year, you'll receive the final recommendation at the end of that academic year. 

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I've de-enrolled after the 1st of February. What applies to me?

If you request for de-enrollment after the 1st of February of your first academic year, you'll receive a final recommendation as referred to in article 6.3. paragraph 1 of the Education and Examination Regulations.

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Re-enrolment

I've not yet received any recommendation, but expect a positive final recommendation. Do I have to re-enrol?

Yes, you can sign in via Studielink. As soon as you receive a positive final recommendation and it also is processed in the Student Information System Osiris, your re-enrollement will be automatically activated by CSA (
Ja, doe een verzoek tot herinschrijving via Studielink. Zodra je een positief eindadvies hebt behaald en deze is verwerkt in het Student Informatiesysteem Osiris, wordt jouw herinschrijving automatisch geactiveerd door CSA (provided you also have regulated the payment of tuition fees).

See https://www.utwente.nl/en/student-services/admission-enrolment/enrolment/ 

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My final recommendation is postponed. Do I have to re-enrol?

Yes,you can sign in via Studielink. As soon as the postponement of your final recommendation is processed in the Student Information System Osiris, your re-enrollement will be automatically activated by CSA (provided you also have regulated the payment of tuition fees).  

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Study delay

My study is delayed. And now?

There are various (personal) circumstances whereby following your programme is difficult and it hinders your study progress in such a way that you study get delayed. Study delay in your first academic year has consequences for the binding recommendation. Discuss your situation and submitting a request for assessment of your personal circumstances with your study adviser or a student counsellor. The Committee Personal Circumstances (CPO) performs the assessment.

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In which case can I apply for assessment of my personal circumstances?

It is possible that due to your personal circumstances, you can have (partly) little or no study. When as a result of that you might not be able to meet the standard of 45 EC (for Atlas: 60 EC), it is important to act in time.

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What are the recognized personal circumstances?

The recognized personal circumstances are:
- illness;
- physical, sensory or other impairment;
- pregnancy/childbirth;
- special family circumstances;
- recognized top-level athletes or top-level artists (FOBOS, Top-Level Sports-/
  Top-Level Arts Scheme);
- membership of the University Counsil, Faculty Board, Programme Committee;
- recognized (board-) membership of organizations van organisaties according to
  Category 3 (FOBOS, Activism Grants Regulation, Appendix B).

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What should I do be eligible for the assessment of personal circumstances? 

Report to your study adviser a.s.a.p. if you have experienced a study delay, or think you will get delayed in the progress of your studies. You will discuss your situation and, if necessary, a study plan will be drawn up. This study plan will be included in your BSA file.  

If necessary, you can apply (in consultation with your study adviser) at an early stage (after module 1) for an assessment of your circumstances by the Committee Personal Circumstances (CPO). This is only done in cases for which non-assessment can have a negative influence on your personal situation. For applications you need to fill out the online application form.  

Otherwise, you'll take action (in consultation with your study adviser) when you cann't met the BSA standard. You need to submit the application for assessment of your circumstances before 30th of June of the current academic year at the CPO.

Your need to make an appointment with a student counsellor, before the CPO will handle your application. The deadline for making an appointment is the 30th of June; the appointment must take place before the 15th of July.
Experience shows that students find it hard to write a personal statement. The student counsellor can advise and help with formulating your problems. The student counsellor can also advise you on other (financial) regulations that might apply.

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What are the requirements of a application for assessment of my personal circumstances? 

- You must report your personal circumstances. This is necessary if you want to apply 
  for facilities and regulations. In case of (impending) study delay your should make an
  appointment with your study adviser or a student counsellor a.s.a.p. (urgent).
  Discuss the possible consequences for your study planning and possibilities for your
  study progress.
- Hand in the application form with accompanying documents (proof).
- Before the CPO will handle your application, you must have spoken to a student
  counsellor. The deadline for making the appointment is the 30th of June; the
  appointment should have taken place before the 15th of July. 

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Which documents (proof) must accompany the application for assessment?

Necessary documents (proof) in case of:
- Illness, disability/impairment: a certificate from your doctor or psychologist.
  If needed use the standard model for a medical form or contact the campus
  General Practitioner.  
- Pregnancy/delivery: a certificate from your midwife or gynaecologist stipulating
  the expected date of birth. With a pregnancy, it is assumed that a student will
  hardly be able to study (if at all) for a period of four months. If the delay amounts
  to longer than four months, a reason other than pregnancy/childbirth must be
  given for the prolongation of this period. In that case a medical form is required.
- Special family circumstances: if possible, add supporting documents. This can
  be a certificate of your doctor/psychologist or a death certificate/obituary in case
  of the death of family members.
- Recognized board positions (membership of University Council, Faculty Council,
  Programme Committee or board as mentioned in FOBOS, appendix B, Cat. 3):
  a statement of the association mentioning your position and the period you
  are/were in the board.
- Recognized top-level athlete or top-level artist: decision or recognition by the UT.

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How can I apply for an assessment of my personal circumstances?

Fill out the online application form for assessment of your circumstances on the
website: https://www.utwente.nl/en/ces/sacc/regulations/bsa/. 

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When shout I apply for an assessment of my personal circumstances?

The application for assessment must be done before the 30th of June of the current academic year by submitting the online application form for assessment of your circumstances, accompanied with proof.  

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Who will assess my personal circumstances?

The Committee Personal Circumstances (CPO) assesses the legitimacy, the expected duration and the severity of the personal circumstances and sends the result to the Programme Director.

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What happens with the result of the assessment on my personal circumstances?

The Committee Personal Circumstances (CPO) assesses the legitimacy, the expected duration and the severity of the personal circumstances and send the result to both the Programme Director and your study adviser. Your will receive a copy. The Programme Director will take that result into account when deciding on your final recommendation (positive or negative). He may also decide to postpone your final recommendation when due your personal circumstances your study abilities can't be judged. The final recommendation can be postponed to the end of your second academic year at the very latest. 

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Hearing

When can I request for a hearing?

If your receive information form your programme director, if he intends to give you a negative final recommendation. You'll be given the opportunity to request a hearing. You need to make an appointment within the deadline of 5 working days! On the education pages of your programme you'll find for more information on how to request a hearing.

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For what is the hearing intended?

You'll get the opportunity to clarify a respresentative of the Programme Board why the intended negative final recommendation is unjust. 
How very much you are motivated for this study will not affect the decision. But, the Programme Board will take into account your special circumstances. Sometimes it can be useful to clarify your circumstances; a hearing gives you the opportunity.

This hearing is explicitly not intended to report (for the first time) new circumstances that already should have been previously reported to the study adviser and the CPO Committee.

A hearing can be meaningful in case you want to:
- Adequately substantiate that it was not possible to report your circumstances to CPO Committee in a timely manner.
- Report circumstances that occurred after the deadline of the CPO Committee. You will have to substantiate that not obtaining the BSA standard is a direct consequence of these circumstances.
- Explain that you believe that the reported circumstances had a greater impact on your study progress than first was expected.

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I can't attent the hearing. What are the implications?

The programme director will take the decision based on the available information. Be heard at a later date won't be possible.

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Appeal

When can I lodge an appeal?

You can appeal against a negative final recommendation (negative binding recommendation). Before you do so it's advised to consult a student counsellor or your study adviser.The can advise you on the approach and support a conciliation attemt. 

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How should I lodge an appeal?

Your appeal must be done in writing and signed before handing in at the Complaints Desk UT (only digital filing is not possible). The term for lodging an appeal is 6 weeks after dispatch of the final recommendation. It is advised to lodge your appeal a.s.a.p. after the receipt of your final binding recommendation.

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What should my appeal contain?

Your appeal needs to be in writting and signed and should contain:
- your name, address, student number, phone number, email address;
- a clear motivation of your circumstances.
Add relevant documents.

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 Who will handle my appeal?

The Complaints Desk UT doesn't handle the case itself, but assesses the issue to decide on the follow-up and sends it to the proper (legal) authorities on the UT.
Also if you send in your appeal directly to the proper authorities, it will only be handled after the intervention of the Complaints Desk. 

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What is the procedure of the Complaints Desk UT?

The Complaints Desk UT will send you a conformation of receipt within a few days. Subsequently your letter will be looked at in more detail and you will be informed how it is to be dealt with.  

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I've lodged an registered appeal. When do I receive an receipt?

Ruling follows within 10 weeks after the receipt of your appeal. If you put down in the appeal that it is "urgent", the Complaints Desk will handle the appeal preferentially. 

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