1 EXAMINATION AND OTHER UT POLICIES

RIGHTS AND DUTEES – STUDENTS CHARTER AND OER

The regulations for examination, like passing, failing etc., are embedded in the Student’s charter. This charter contains specific regulations for the whole UT as institute (only digital available), for the faculty and for the education program. This charter subscribes all rights and duties for UT-students. The combination of the rights and duties for Master’s students at the Faculty TNW is embedded in the Education and Examination Regulation (OER) and for BME students concerns the BSc and MSc OER-TNW with a program-specific supplement OER-BMT. The total student’s charter is available at BOOZ-TNW, the program-specific parts are available at the following websites:

http://www.utwente.nl/en/education/study_facilities/charter

http://www.tnw.utwente.nl/bmt/master/Forms and Regulations/Regulations http://www.tnw.utwente.nl/bmt/bachelor/Forms and Regulations/Regulations

TYPES OF EXAMINATION

There are different types of examination. The most common method is a (written) examination at the end of each quarter. In principal, the lecturer of each course will provide the necessary course-specific information concerning examination. Furthermore, study associations provide useful information, for instance in the form of questions and assignments of former exams which can help to test yourself. For former exams of the BME program, look at the website of the student association Paradoks (http://www.paradoks.utwente.nl). Besides by exams, students are tested on basis of assignments, papers and contribution in group work and oral presentations.

ABSENCE

When it is not possible to join a mandatory practical, mandatory tutorial or an exam, due to illness or circumstances beyond your control, this may have consequences. It is therefore essential to inform the concerning lecturer or supervisor as soon as possible. When an exam is missed beyond the student’s control and the student is severely disadvantaged by this, the Board of Examiners may decide to permit you to take an extra exam at a later time. In this case, the Board of Examiners will consult the study adviser. (Nevertheless, a special treatment is no standing right since it is generally possible to join the next exam session.)

A long-term illness or other personal circumstances may obstruct your study progress. In this case, contact your study adviser who may be able to prevent disadvantageous consequences for your studiefinanciering. In some exceptional cases of illness and circumstances (in your family) - or in a broader sense: situations beyond your control - you may be financially compensated by emergy funds, medical-social funds or university funds. For such cases, contact the information desk of student counsellors (Red desk, Bastille), preferably after counselling the study adviser of your study program.

EXAMINATION

For most courses, a quarter (or semester) is concluded with an exam. For all courses there are at least two exam sessions per year: one contiguously to the lectures and one re-exam preceding the new academic year. Consult the schedules, VIST or the lecturer for the dates of exams. When you take the same exam more than once, the highest grade applies.

In order to take a written exam, students have to subscribe. This is mandatory in order to divide the available space that is suited for examination, which is a service that is centrally arranged for all study programs at the UT. At the semester schedules, you can find the closing dates for exam subscription.

Exam subscription is arranged by the Twente Examination Registration System (TAST), a web application of the UT. This application also announces the locations of the exams.

An exception of the two exams per year is formed by courses that are given on a project or practical basis. Generally, these types of courses can be concluded only once a year. Students are recommended to take that opportunity.

REGISTRATION, WITHDRAWAL AND SCHEDULES FOR EXAMS (TAST)

If you want to subscribe or withdraw yourself for an examination, registration via the “System for Pre-exam Registration Twente” (TAST) (http://www.utwente.nl/tast) is required. Use your personal codes (student number and e-mail password) as discussed paragraph 1.10 to log on to this web application. TAST can also be used to request an examination schedule for the entire year or for an overview of examinations for which you have already registered.

Registration for examinations via TAST is obligatory and separate from course enrolment. You have to register for each examination separately and can do so until 10 office days before the first Monday of the examination period. These closing dates are also represented in the semester schedules. Registration after the closing dates is not possible.

Being registered timely means having the right to participate (provided that the student meets the requested demands for that course). For these students, sufficient seating will be arranged in the examination room and sufficient copies of the exam will be available.

In extraordinary circumstances, extra examination possibilities may be offered, see paragraph 2.10.

Tips: Each examination is entered into TAST well in advance to allow you to register for it. Don’t wait until the very last moment! Should something go wrong, inform your BOOZ as soon as possible, either by e-mail or by telephone so they can take action if possible. Once the registration term has ended, BOOZ will not be able to help you.

The examination schedule may change after you have registered, e.g. an examination may be moved to a different location. Before the examination, consult the educational announcements, TeleTOP or the examination schedule available on TAST for any changes.

NOTIFICATION AND AVAILABILITY OF EXAMINATION MARKS (TOST)

The results of written exams will be sent to your student e-mail address or an examination note (also called grade slips) is sent to your home address. Moreover, lecturers occasionally place a list of grades on TeleTOP directly after all exams have been marked. Once the Educational Affairs Office (BOOZ) has processed the grades, the “System for Examination Marks Twente” (TOST: http://www.utwente.nl/tost) can retrieve your grade. TOST can also be used to retrieve overviews of all examination grades or all grades from a certain period, for instance. Log on with your personal codes (student number and e-mail password) as discussed in paragraph 1.10.

Examination results are confidential and are treated as such by BOOZ. Retain your e-mail messages with grades and examination notes! If a mistake is made at BOOZ, you have to be able to prove that you successfully completed the course.

RIGHT FOR PERUSAL AND EVALUATION OF TAKEN EXAMS

Upon request, graded work plus examination criteria used may be seen (right for perusal) over a period of six months after grade notification (OER-BME). An appeal against the individual examiner order can be lodged at the Board of Examiners and an appeal against the Board of Examiners order at the Board of Appeal for Examination (art. 7.61, Dutch law).

At perusal request, a subsequent evaluation of the taken exam with the examiner can be requested. When the examiner decides that the nature of the work allows it, students are allowed to make copies of the exam and graded work. The examiner sees to it that written examinations are kept archived for at least two years after the examination date. In some cases, a lecturer organises a general exam evaluation. It is recommended to make use of your right for inspection in case you did not pass your exam while you have put sufficient labour time in the course. In this way, you get a better idea of the course demands and of the gaps in your knowledge.

PROCEDURES DURING EXAM SESSIONS

At each examination session, one supervisor is present that can resolve unclearness in the exams. At request of the supervisor, you have to legitimate yourself with a student card and also follow his/her directions. During examination, no contact with other students is allowed.

It is expected that you prevent disturbance of fellow students and therefore be on time at the examination session. The first half an hour after start of the examination session, latecomers will be allowed to participate but after that time will be rejected from participation. Due to this rule, it is not legitimate to leave the exam within this first half an hour. The examination session ends at the previous set time, also for latecomers. At the end of your exam, every paper that you hand in must contain your name and student number. The attendance list (if present) has to be signed.

Although hopefully redundant, the penalties to fraud (copying from other students, SMS, etc.) have to be discussed. In case of fraud, the exam will be termed invalid. The Board of Examiners may decide on further penalties like expelling the student from that exam for maximally one year or even exclusion from the study program.

PROCEDURES REGARDING ASSIGNMENTS AND PAPERS

A number of courses will be given on project basis and concluded with an assignment of paper. With help of these assignments and papers, the student has to show the level with which he/she really has become acquainted with the subject matter and is able to apply it to more complex cases. For these types of examination, copying (parts) of work from others and presenting it as your own, is seen as severe as fraud during written exams. So, the same type of penalties may be taken as for other exam fraud. To detect plagiarism, lecturers may use specially designed software.

EXTRA EN SPECIAL POSSIBILITIES FOR EXAMINATION

For the courses with scheduled written exams, in general, there are no possibilities for individual exams (orally or written). Only in highly exceptional cases can be deviated from this rule and is only possible after consult with the study adviser and the Board of Examiners. For physically or sensory disabled students, the facilities will be arranged to take the exams in a way that is suited to their specific handicap. If necessary, the Board of Examiners will consult experts for this matter. Students with dyslexia can turn to BOOZ. With help of a medical certificate for dyslexia, it may, for instance, be possible to arrange extra time in a separate room.

BOARD OF EXAMINERS

The Board of Examiners consists of staff members, including at least two professors, and is appointed by the Dean. The board has substantive authority for all matters concerning examination and holds responsibility for a proper course of affairs during examinations, lays down the relevant regulations, and may provide guidelines and instructions to the examiners. The Board’s tasks include arranging for the admission of students, the assessment of proposals for a flexible program, the evaluation of requests for exemption from certain units of study (examinations, practicals, etc.), and assuring the overall quality of the study programs. The program coordinator acts as official secretary and the Program director and the study adviser act as advisers.

The BME Board of the Examiners comprises the following members:

o

Prof.dr. J.F.J. Engbersen (Chairman)

o

Prof.dr. W.L.C. Rutten

o

Dr.ir. J.S. Kanger

o

Dr.ir. H.F.J.M. Koopman

With dr.ir. B.H.L. Betlem as official secretary.