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The rules

1.	Register your presence after office hours.

This is done automatically when you hold your card in front of the card reader when entering the building. If you are in the building and wish to remain after closing time, do not forget to register yourself during the course of the day and no later than 6 p.m. Several card readers have been installed inside the building for this purpose. If you fail to register, the external doors will not unlock when you wish to leave. You will then be locked in the building and will have to phone the Surveillance and Security Service.

2.	Use your access card to deregister when you leave the building.

This is done automatically when you use your access card to unlock the external door. Do not forget to deregister when you leave the building together with another cardholder. If you fail to deregister, the central database will assume you are still in the building. Your access card will then be blocked the next time you try to use it.

3.	Group meetings after office hours.

The building is open after office hours for meetings involving 20 participants or more. In addition, a receptionist/emergency and first aid employee will also be present. Meeting participants are not required to use an access card.

The rules governing registration and deregistration apply to anyone who wishes to remain elsewhere in the building after office hours, even if the external door is left open for a group meeting. (The regulations published on http://reserveringen.utwente.nl/evenement apply to anyone organising a group meeting after office hours.)

4.	Never let others use your access card.

Your access card is non-transferable. While your personal information and access rights are not printed on the card itself, this information is linked to the card number in the central database. Allowing those without a card to accompany you when you enter or exit the building is a punishable offence. In this situation, ask the other individual to use his/her own access card.

5.	Guests are permitted under certain conditions

Cardholders are permitted to take one or more guests without a card into the building, provided the following conditions are met:

·	Register the guests in advance with the Security Service in the Charlie doorkeeper’s lodge either in person or by phone (053-489 2134).

·	The guests must remain in your immediate presence at all times. You are responsible for their behaviour.

·	The guests must leave the building with you.

(In addition call Charlie if a swing door lets pass only card holders. The door will be unlocked at distance for your guests.)

6.	Immediately report lost or stolen access cards.

Report lost or stolen access cards at any time to the Security Service in the Charlie doorkeeper’s lodge either in person or by phone (053-489 2134).

7.	In the event of accidents or emergencies:

Phone emergency services on 053-489 2222. Use this number only in the event of accidents or emergencies.

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